Proactive Safety Management Refreshing your IIPP

1. Proactive Safety Management Refreshing your IIPP

2. Presenter • Multiple Technology Certifications • 15 years in Business Process Engineering • Degree in Psychology from San Jose State University GREG BORGERSON Business Development Representative ESM Solutions, Inc.

3. Presenter • Technologies expert • Product building • 5 years in product marketing • Established knowledge in user experience • Video production orchestrator WILLIAM RICHARDS Marketing & Creative Design Manager ESM Solutions, Inc.

4. Presenter • Associate in Risk Management • Associate in Management • Fire Casualty Broker License (0H15950) • Series 7, 9/10 & 63 licenses • B.S. in International Business/Finance • 13 years in risk management services ANTHONY POSTON, ARM, AIM CEO & Co-Founder ESM Solutions, Inc.

5. Today’s Discussion • Segment 1 • Workers’ Compensation Industry Update • Segment 2 • AB 2774 – Defining “Serious” • Cal/OSHA’s Targeted Inspection Consultation Fund • Segment 3 • Injury & Illness Prevention Program Workshop • What is an IIPP • ESM’s development process • What are the required elements? • Cal/OSHA’s here, now what? • How ESM can help

6. Segment 1Industry Update www.wcirb.com As of March 31, 2013

11. Think about this… • How many of you have safety / Work Comp objectives for 2013-14? • How many of you are expecting increases in your Workers’ Compensation insurance costs? • How are you going to offset that increase in expense? • How many of you have had injuries in your organization? • What are the direct and in-direct costs?

12. Introductory Exercise Not Confident Confident • How confident are you with your safety efforts? • What are three safety programs/activities you are most confident with and why? 1 | 2 | 3 | 4 | 5

13. Segment 2AB2774 – Defining “Serious”

14. The Impact of AB2774 • Redefines “Serious” • Enforcement officers are provided: • More inspection training • More legal training • More Serious citations (fine of $18,000) • More Willful citations (fine of $70,000) • ESM has developed a 4-part video series on AB2774. • Watch it for free at: http://www.executivesm.com/education/videos/

15. Definition of “Serious” • "Serious physical harm," as used in this part, means any injury or illness, specific or cumulative, occurring in the place of employment or in connection with any employment, that results in any of the following: • Inpatient hospitalization for purposes other than medical observation. • The loss of any member of the body. • Any serious degree of permanent disfigurement. • Impairmentsufficient to cause a part of the body or the function of an organ to become permanently and significantly reduced in efficiency on or off the job, including, but not limited to, depending on the severity, second-degree or worse burns, crushing injuries including internal injuries even though skin surface may be intact, respiratory illnesses, or broken bones. • (f) Serious physical harm may be caused by a single, repetitive practice, means, method, operation, or process.

16. CAL/OSHA’s TICF • Target Inspection Consultation Fund • https://www.dir.ca.gov/dosh/TICFFAQ.html • Employers with X-mods greater than 125% • Subject to an “assessment” based on payroll • Ranges from $100 to $10,000 (formerly a max of $2500) • Subject to a Cal/OSHA site visit • No Cal/OSHA Assessment in 2013 • http://www.executivesm.com/news/page/3/

17. Question Failure to report a serious injury or illness to Cal/OSHA in a timely manner can result in a fine of? • Your lunch money • $4,000 • $5,000 • $8,765.43

18. Answer C. 5,000 • In the event of death or serious injury or illness, an employer is required to immediately notify the local Cal/OSHA office. • http://www.dir.ca.gov/asp/DoshZipSearch.html • Always error on the side of caution, if you are unsure whether or not to call Cal/OSHA – call them, it’s better that they hear it from you than the hospital or paramedics. • How much time do you have to report the injury? $

19. Segment 3Updating Your IIPP

20. Building a Safety program Safety Foundation Safety Application

21. What is an Injury & Illness Prevention Program? • Also commonly referred to as the IIPP • The IIPP is an umbrella or outline to an employer’s safety operations and processes • The IIPP contains & addresses 8 Key Safety Elements that are applicable to all industries • It is required of all employers with 5+ EE’s • It is designed to help provide better workplace protection for employees as well as to reduce losses resulting from accidents and injuries

22. Injury & Illness Prevention Program Development Process Program Introduction Collect Background Information Current Injury & Illness Prevention Plan OSHA 300 log (past three years) Training records (samples) Inspection reports (samples) Loss runs if available (most current) Customer Engagement Complete IIPP Evaluation Questionnaire Phase 1 – IIPP Review Review client’s current IIPP Analyze supporting documentation Identify missing Cal-OSHA compliance requirements Prepare revised IIPP Outline Coordinate with client regarding questions, or additional information needed Phase 2 – IIPP Revision Revise / develop custom checklists for implementation and compliance Ensure IIPP meets Cal-OSHA standards Revise and reformat IIPP Phase 3 – IIPP Roll out Collaborate on revised program Provide monthly safety training to employees per schedule Provide IIPP training to Supervisors / Managers using Training CBT Adopt new IIPP program Provide revised IIPP, action items and monthly safety training matrix and training modules Multiple drafts may be required Ensure procedures reflect organizational practices Review safety training modules including: PPT Presentation, Learner’s Guide, Quiz and Answers Provide ongoing consultation and support, including annual refresher to IIPP ESM Client Joint

23. IIPP requirements – 8 elements • Safety responsibility assigned • Establish a system for ensuring compliance • Effective communication of program • Procedures for identifying and evaluating workplace hazards • Investigate injuries and illness • Procedures for correcting unsafe or unhealthy conditions • Provide training and instruction • Recordkeeping & documentation • *Code of Safe Practices (Construction)

24. Cal/OSHA’s here! Now what? • During the inspection, an enforcement officer must make a reasonable effort to determine if there: • Was supervision of employees exposed (#1,2) • Was training for employees and supervisors (#7) • Were procedures for discovering and controlling the hazard (#4,5,6) • Were procedures for communicating to the employee (#3,7)

25. ESM’s IIPP Compliance Kit • Includes: • Compliance IIPP, customized to fit your organization • Code of Safe Practices • Forms and Checklists for IIPP implementation • IIPP Computer Based Training • 12 safety training modules • Training schedule / matrix • Learner’s guide • Training program • Quiz, answers and attendance form • 10 hours of ESM consultation • http://www.executivesm.com/products/iipp-kit/

26. First Step: SWOT Analysis

27. Summary • Workers’ Compensation trends are continuing to increase • Cal-OSHA is more prevalent • Your IIPP must include the 8 elements • Proactive safety management will help minimize exposures and injuries • The time to start enhancing your safety efforts is now… • ESM can help!

28. Questions • Contact us: • 1112 I St. #350 | Sacramento, CA 95814 • Phone: 916.822.5883 | Fax: 916.822.5888 • info@executivesm.com • twitter.com/esmsolution • facebook.com/ESMSolutionsInc

29. Where there are risks…there are Solutions… “ “ www.executivesm.com