NCA SubAwardee Reporting Guide

1. NCA SubAwardee Reporting Guide Alison Gray, Director alisongray@neo.rr.com Holly Dhaliwal, Program Specialist Holly.dhaliwal@gmail.com

2. Instruction Guide and Forms This brief guide explains the required forms, their location, reporting order, and submission date. Remember these guide relates to your NCA SubAwardee report for the period of January 1, 2012-June 30, 2012.

3. Submission Date • Please submit your NCA SubAwardee Report for the period of Jan 1st – June 30th, 2012 • WHAT: • Sub-Awardee Fiscal Summary, Report 1 • Narrative Report Form • Fiscal Documentation • WHEN: July 3rd, no later than 4:30PM • WHERE & HOW: E-mail report to: • Alisongray@neo.rr.com • cc: holly.dhaliwal@gmail.com

4. Accessing Forms All the forms you will need can be found by clicking the link below: http://www.nationalchildrensalliance.org/2012subawardeeforms If you have any difficulties obtaining forms or have questions, please contact Holly.

5. Report Documents • Required Documents: • Sub-Awardee Fiscal Summary, Report 1 • Narrative Report Form • Fiscal Documentation

6. All or No Expenditures this period? • No Expenditures. Fill out all of the gray areas of the excel sheet. If you are not submitting for reimbursement in July, enter zeros in the “Expenditures per category for report 1” column. Be sure to fill out Awarded Amount and Requested Budget numbers, etc, - All gray areas and attach confirmation of submitting the Narrative Reporting form. • Entire Expenditure. Fill out all gray areas of the excel sheet. If the full $10,000 has been expended, column D row 20 will automatically calculate total requested amount as $10,000. Be sure to fill out Awarded Amount and Requested Budget numbers, etc, - All gray areas and attach Narrative Report email confirmation.

7. Report Documents • Narrative Report Form • Locate URL link to form on page 2 of Fiscal Report Form.https://childrensmn.qualtrics.com/SE/?SID=SV_emQpdjKP7EDuweM • Complete and submit form on-line. • Make a copy of the email confirming your submission. • Attach confirmation email behind Fiscal Report Form.

8. Report Documents • Sub-Awardee Fiscal Summary, Report1 • Fiscal Documentation- Do they align with your stated goals and objectives? Check your Application & Cooperative Agreement. • Signature. This name/signature should correspond with the one listed on your Cooperative Agreement. • Allowable/Unallowable costs list and the new GSA rates – There are changes. www.Nationalchildrensalliance.org (allowable/unallowable cost list) www.GSA.gov (new GSA rates) *Formatting (Times New Roman; 12) matters!

9. Fiscal Documentation • Compile all fiscal documentation as a single .PDF file  • Name the file “Fiscal Documentation_Report 1_your award number.” See next page for your award number. • Attach fiscal documentation order as listed in the report table. • If you have two or more documents for a line item, attach together and cross-reference them.

10. SubAwardee Award Numbers • 1-ALLE-PA-SA12 • 2-JAMI-PA-SA12 (formerly Buck) • 3-WEST-PA-SA12 (formerly CHES) • 4-ERIE-PA-SA12 • 5-GETT-PA-SA12 • 6-HARR-PA-SA12 • 7-INDI-PA-SA12 • 8-PHIL-PA-SA12 • 9-PITTC-PA-SA12 • 10-PITTM-PA-SA12 • 11-READ-PA-SA12 • 12-SCRA-PA-SA12 • 13-YORK-PA-SA12

11. Documentation Arrangement • Submission Order: • Fiscal Report Form • SubAward Narrative Report, copy of email confirmation. • Fiscal Documentation-Arrange in order of line items. • Change of Contact Form-If required, attach a completed form behind fiscal documentation items.

12. Thank You! Please feel free to contact Holly with any questions. We are happy to help you in any way. Holly.dhaliwal@gmail.com814/602-1056