Defra Capital Grants Top Tips for a Successful Bid

1. Defra Capital GrantsTop Tips for a Successful Bid Phil Whitaker (National Capital Projects Manager) 23rd September 2009

2. Content • Overview & Update • Intrusive Investigation • Remediation • Eligibility and Top Tips

3. Overview of fund • Not the only source of funding • RSG annual contribution for CL duties • Payment in advance • Part 2A • Domestic Landfills – Climate Change Mitigation • Resource accounting • Reporting

4. Resource Accounting • Account for expenditure in year • 2 year approvals • Annual grant allocation • Spent grant in year it is paid • If over – run is forecast – NOTIFY Defra • Commitment may be honoured in following year • BUT this reduces total budget available next year

5. Application Windows

6. 2009/10 Update

7. Top Tips - General • Part 2A compliant • Prioritise sites • Review existing information • Completion reports for any previous grant • Check planning status (post 1994 consents) • Detailed scope & cost breakdown • Contingency • Profile forecast spend (Q1 – Q4)

8. Intrusive Site Investigations

9. Eligibility – Site Investigation • Reasonable possibility of PL, AND • LIKELY presence of contaminant & receptor • Bids supported by CSM • desk studies and • visual inspection / limited sampling • Desk studies & limited shallow soil sampling NOT eligible (support provided through RSG)

10. Top Tips – Site Investigation • Detailed, costed scope of works • Phasing • Investigation techniques • Sampling and analytical strategy • Site zoning and averaging • UKAS/MCERTS accreditation • Tiered assessment • GQRA with provision for DQRA • End points – Avoid dragging out investigations • Include allowance for remedial options appraisal • Greenhouse gas assessments

11. Remediation

12. Eligibility - Remediation • Sites must be determined under Part 2A • Risk assessment report • Copy of written record of determination • Copy of remediation statement • Liability – “Reasonable Enquires” made • LA is liable for all, or a proportion of costs • Orphan linkages • Hardship applies /costs that you can’t recover • Each phase should be subject to a separate bid • Consider treatment options

13. Mapping Remediation Bids to CLR 11

14. Top Tips – Remediation • Only relate to linkages in determination • Reasonableness test • Costs and benefits • Detailed scope of works • Market testing

15. Not eligible • Desk studies, walkover & limited sampling • Peer reviews • Legal costs • Insurance costs • Most internal staff costs • Recoverable costs • Extensive re-instatement costs • Long term revenue costs (OM&M)

16. Prioritisation • New “tool” for window 2 bids • Risk Score based on • Project history • Project type • Risk severity for each receptor group • Value for money rating • Very Good • Good • Acceptable • Poor

17. Where can I find more info? • www.defra.gov.uk • What’s New – June 2009 • Invite letter • Introductory notes • Eligibility Criteria • Terms and Conditions • Prioritisation Tool • Form CL1 – Application Form - Intrusive Investigation • Form CL2 – Application Form – Remediation • Form CL3 – Completion Report – Intrusive Investigation • Form CL4 – Completion Report - Remediation • Feedback Form