Did you know?

1. Did you know? • The follow vendors have changed names: • Molecular Probes is now Invitrogen (4425) • Ambion is now Applied Biosystems(1225) • Amersham & Pharmas are now GE Healthcare (1192) • Chemicon is now Millipore (1891) • Upstate is now Millipore (1891) • Hyclone is ThermoFisher • Abgene is now Fisher (3130) • Brookline Bag is now Arrow Paper (19265) • Stratagene is now Agilent (14414) • Cambrex is now Lonza Rockland (16928) (media) Lonza Walkersville (5790) (cell culture)

2. Shipping…it might cost you! • VWR $2.00 average fuel surcharge • Fisher $3.95 fuel surcharge • Perkin Elmer Free • Roche Free • ABI $40.00 average • Invitrogen $6.00 over $100.00, $44.00 under $100.00 • Sigma 5-7 days= $3.00, 2nd day=$13.00, Next day=$23.00 • WB Mason Free • Cell Signaling $20.00 next day, Free over $1,000.00 • WW Grainger Free • NEB Free over $100.00, $16.00 under $100.00 • BDBioscience $35.00-$55.00 • Abcam Free • American Bioanalytical Free • Amsam Free • Biorad $25.00 average • GE Healthcare $5.00 • Miltenyi $35.00 • USA Scientific Free

3. Commonly Used Account Categories(select the correct one…..) • 2405 lab supplies • 2410 radioisotope • 2415 chemicals • 2450 software (under $1500.00) • 2451 minor computer equipment (under $1500.00) • 2453 minor lab equipment (under $1500.00) • 2470 office supplies • 4655 repairs NOT on service contract • 4660 service contracts • 3010 computers (over $1500.00) • 3015 software (over $1500.00) • 3050 lab equipment (over $1500.00)

4. What’s the buzz in Lawson? • Req History Report - New push button will run the Requisition History Report.  The Requisition History report provides a detailed listing of your orders starting with the most recent.  You must fill in the requester field in order to run the report and optionally you can fill in the vendor field to further limit the results. • Clear Lines - Use this button if you want to enter a requisition with more than 4 lines.  Here are the steps you would use: -Enter first four lines of the requisition and 'ADD' the requisition to the system.  Lawson will assign a requisition number (unless you run into a edit where Lawson doesn't like some information you've entered). -Hit the Clear Lines button to clear out the line detail. -Enter your additional lines.  Make sure you place an 'A' for Add in the 'FC' field for each of the additional lines. -After entering your additional lines, hit the 'Change' button at the top of the screen. -Use the Page Up and Page Down buttons to scroll up and down on the requisition lines.

5. “Do Not Use” • When entering a requisition on XQ10, you may notice the vendor will state “do not use”. In order to find the correct vendor, all you have to do is: • RIGHT CLICK ON THE VENDOR NUMBER • SELECT “DRILL” • SELECT “ADDRESS” • The new vendor number will be noted!

6. Purchasing Equipment • All equipment requests over $1500.00 using federal funds, fellowships, (non WI funds) must be approved by OSP. • Once your Lawson requisition is submitted, there is a work flow system in Lawson that automatically routes these order to OSP. If you do not use the equipment account category, this bypasses the approval process and the requisition is stopped in Procurement. You will be asked to resubmit your requisition if the OSP approval process is bypassed.

7. Fixed Asset Disposals • Equipment to be trashed. • Trade-ins • Post-doc leaving WI with computers • All equipment, including computers purchased over $1500.00 is a WI fixed asset, regardless of funding source. • All fixed assets are assigned a fixed asset number via the Lawson system; a WI tag is printed and attached to the equipment by the Receiving staff. • Some equipment items that are attached to the building are usually NOT considered fixed assets; an example is a fume hood in the lab. • For disposals, trade-ins, or computers leaving WI (including computers purchased by post-docs), please contact Marcia Glatt with the item description and asset tag number for authorization. • If the disposal is approved, the Receiving staff will remove the asset tag. • Lab equipment needs to be decontaminated before disposal; if isotopes are stored or used, the radiation level will be check by the WI Safety Office.

8. Requests for Furniture • All furniture requests need to be submitted to Marcia Glatt. • WI has standard furniture specifications for offices, public areas, and laboratories. • Lab stools and desk chairs in labs must be covered in vinyl.

9. Cold Calls from Vendors • Please forward all cold calls from vendors to Procurement. • Beware of unfamiliar vendors offering a great deal on office supplies, toner, and marketing materials. • Do not give out any information, such as model number or serial number, on your current office equipment!

10. Dell and Apple Computer Orders • Please remember to note the quote number for Apple or Dell in the item number area of your Lawson requisition.

11. Purchases Outside of the Lawson System • The following items are not ordered from a Lawson requisitions: • DCM animal orders and services. • Food items for meetings.

12. Credit Card Purchases • For vendors who do not accept purchase orders, Procurement will use a credit card to buy from these vendors. Please submit a Lawson requisition and note in the comments this is a credit card order. Your Lawson requisition will be released to commit the funds from your Lawson activity. When the credit card charge arrives, Procurement will release the Lawson commitment and pay the credit card invoice, noting the Lawson activity used on the requisition.