Implementing a Serial Work in an Electronic Resources Management System

1. Implementing a Serial Work in an Electronic Resources Management System NASIG 2004 Kristin Antelman

2. Innovation in context E-Matrix as a testbed Use both FRBR and a user-centered approach to inform design Develop in a system not bound by MARC or ILS functionality

3. Moving to second generation electronic resource management systems • manage data not supported by the ILS • generate e-journal and database web lists • data models, simple tools (e.g., MS Access) • data often maintained in two places • more ambitious resource management objectives • more sophisticated public displays • complex data models, advanced database tools (e.g., Oracle) • single authoritative data stores

4. E Matrix objectives Acquisitions manage electronic and print subscriptions, bundles CollectionManagement support licensing, product evaluation;manage and use faculty-provided data Discovery anddisplay enhance access points; improve user displays

5. E Matrix development • Principles for sustainability and data quality • migrate legacy applications into E-Matrix • define a single authoritative data store for each data element • query existing data stores in real time wherever possible

6. licensingdatabase Sirsi Unicorn tables catalog fund code PO # price 022 245 etc. journal prices, evaluative data MARCXML files for databases display acquisition “shepherding” form SFX Knowledgebase(XML change file) journal bundle contents local e-journal database (Serial Solutions) use statistics local subject terms, keywords, descriptions titles, licensing, pricing, bundles, access, holdings, usage stats, etc. E-Matrix relationships, local subject terms, keywords,descriptions, etc.

7. FRBR and serials • Serials are (apparently) an aggregate work in FRBR: “the entity work may represent an intellectually or artistically discrete component of a larger work, such as a chapter of a report, a segment of a map, an article in a journal, etc.” FRBR Sec. 3.3 • What the experts say • “FRBRization” experiments “As a rule of thumb, consider two items to be the same work if they would be considered interchangeable by most users, or if a user seeking one would actually find the other preferable.” [Yee] “At a conceptual level, the entity defined as a work in FRBR is clearly applicable to works issued serially. In the FRBR model, the serial work would be viewed as an aggregate work.” [Delsey] “Although FRBR does not explicitly make the statement, it seems that continuing resources are regarded in the model as works.” [Le Boeuf]

8. Three perspectives on the “work” Average reader work = single author + title work = ideational + semantic content, i.e., a specific linguistic text Textual scholar Librarian work = ideational and a specific text [Wilson, “Two Kinds of Power ,” 1968]

9. Combining FRBR principles withthe user perspective challenges two assumptions 1. All journal “versions” are manifestations of the same expression of the work. 2. A title change creates a new work. “Does every title change always indicate a substantial transformation of a continuing resource into another continuing resource? Does a title change affect the Manifestation level or the Work level of a continuing resource?” [Le Boeuf] “The various related works that make up the history of a given serial can only be assembled by a user who happens to be in a library that holds issues entered under each title the serial has held … Is this really the right way to conceive of a serial work?” [Yee]

10. Creating displays that reflect key relationships both equivalence and derivative relationships (776,787)[versions and title changes] Horizontal sequential relationships (780,785)[title changes, related works] Chronological whole/part and other relationships[related works] Vertical

11. American Scientist paper copyfrom publisher American Scientist selected articles from Proquest db #2 American Scientist full textfrom publisher American Scientist selected articles from Ebsco db #1 A modified FRBR model for serial description in E-Matrix: the version problem • Libraries manage journal “manifexpressions” “American Scientist”work

12. American Scientist full text American Scientist selected articles American Scientist e-copyfrom publisher American Scientist paper copyfrom publisher American Scientist from Ebsco db #1 American Scientist from Proquest db #2 A modified FRBR model for serial description in E-Matrix: the version problem • User displays should draw on all three levels: work, expression and manifestation “American Scientist”work

13. The title change = new work problem Delsey: “In AACR the FRBR concept of work is reflected in the ‘citation for the work.’ … Since the majority of serials are entered under title, the citation for the serial work is in most cases the title.”

14. Need non-semanticbibliographicwork identifier The need for a work identifier title versions of the same work can have different titles uniform title serves to differentiate instead of collocate ISSN multiple for same title; tied to title publisher-defined work, usually FRBR expression ISTC DOI ditto

15. E-MATRIX Update freq.: [unit] Format [print, electronic] # Full Text [yes, no, some] Resource Subjects / Descriptions Related Titles FINDRESOURCES BIBLIOGRAPHIC DETAILS ACQUISITIONS DETAILS LICENSING ACCESS INFO EVALUATIVE ELEMENTS ADMINISTRATION INFO CEP PROCESSING REPORTS work ID resource type 156 select Title Add Vendor Provider Publisher Add ISSN e-ISSN OCLC Location: library & call number Print holdings: link to OPAC OR summary holdings E-holdings: summary holdings[for this manifestation] Embargo period: [days]

16. E-MATRIX Resource Subjects / Descriptions Related Titles FINDRESOURCES BIBLIOGRAPHIC DETAILS ACQUISITIONS DETAILS LICENSING ACCESS INFO EVALUATIVE ELEMENTS ADMINISTRATION INFO CEP PROCESSING REPORTS work ID 156 Title Vendor ISSN e-ISSN Holdings [work ID related titlesclickable] Related titles [from MARC linking fields for serials] Title ISSN Relationship Holdings journal of x [e.g., succeeding, preceding] associate archives of x associate

17. Search Journal of Aging Studies GO How user displays are generated [model staff view] WorkID Title format vendor ISSN eISSN holdings 25 Journal of Aging Studies p Elsevier 1234-5789 … …. 25 Journal of Aging Studies e Elsevier … 25 Journal of Aging Studies e Ebsco … 25 Journal of Aging Studies e Gale … 1. User searches are run against title index (as well as other indexes) 2. All manifestations of the work are retrieved using the work ID [staff view] 3. What should display look like? [public view] need user interface testing [model public view] Title format holdings location Journal of Aging Studies (1995-present) full text electronic 1995- URL for Sciencedirect print 1997-2002 HQ1060 .J25 selected articles electronic 1997- URL for Wilson db electronic 1995-2001 URL for Ebsco db

18. Lessons learned so far • Open up conversations about managing bibliographic items in the electronic environment • E-Matrix serves as a fertile testbed for experimentation and innovation