Federal Strategic Sourcing Initiative (FSSI)

1. Federal Strategic Sourcing Initiative (FSSI) Presentation for: Small Agency Council Nitasha Singh, FSSI PMO February 26, 2014

2. Agenda Topics Latest on the Federal Strategic Sourcing Initiatives - • FSSI overview, • the efforts underway, • how we can participate, and • where we can find information Sharing of information across agencies 2

3. Stakeholder Engagement Small Business Participation Capture benefits of all Government purchasing Strategic Sourcing Strategic Sourcing – What is it? Core Characteristics • Is an analytical and collaborative process that leverages an organization's historical business intelligence and resources to achieve best value solutions. • Is more than savings; it focuses on the total cost of ownership (TCO) and yields enhanced business intelligence, management efficiencies, and regulatory compliance. • Can be agency-wide, government-wide, multi-agency, or other combination. • Considers market dynamics and Federal socioeconomic objectives. Commodity Management Pricing strategies Vendor Reporting 3

4. Federal-wide Policy • Office of Management & Budget M-13-02 Improving Acquisition through Strategic Sourcing – December 2012 http://www.whitehouse.gov/sites/default/files/omb/memoranda/2013/m-13-02_0.pdf • Required designation of a Strategic Sourcing Accountable Official • Established the Interagency Strategic Sourcing Leadership Council • Identified core characteristics of Strategic Sourcing acquisition vehicles • Focused on increasing small business opportunities 4

5. FSSI Process FSSI is headed by OMB in conjunction with the Strategic Sourcing Leadership Council (SSLC) PHASE 2: STRATEGY IMPLEMENTATION PHASE 1: STRATEGY DEVELOPMENT PHASE 3: COMMODITY MANAGEMENT OPPORTUNITY SELECTION Conduct Acquisition and/or Develop Impl Plan Conduct Supply Market Analysis Develop Commodity Sourcing Strategy Profile Commodity Manage Commodity Select Commodity Implement Strategy Commodity Teams Vendor Interaction during Phase 3 Commodity Teams Industry Interaction during Phase 1 Commodity Teams Industry Interaction during Phase 2 SSLC SSLC SSLC SSLC • SSLC is comprised of the seven top spending agencies as well as other key agencies, e.g. SBA • Commodity teams include representatives from the SSLC agencies and other top spending agencies • Commodity teams address government-wide issue relating to duplication of contracts, lack of standardized terms and conditions, lack of standardization of part numbers, etc. 5

6. FSSI Benefits FSSI solutions are developed collaboratively across government agencies and offer customers a number of potential benefits • Realize significant savings with competitive pricing (i.e. total cost of ownership, re-negotiation of contracts and a reduction in market price) Average Savings of 9%-30% Savings of more than $100M in FY12 on current solutions Minimizes administrative overhead and duplication of effort • Decrease administrative redundancy All FSSI programs collect detailed “level 3” business intelligence data • Improve business intelligence Strategy developed to maximize socio-economic participation • Achieve socio-economic and sustainability goals 60 agencies have participated in FY12 on current solutions • Stakeholder engagement 6

7. FSSI Solutions FSSI solutions employ a variety of strategies, including acquisitions, best practices, and/or policy plays. 7

8. What are we doing now? How do we ensure success? What are improvement alternatives? Strategic Sourcing Cycle What can we do? Profile the category - What are we doing now? • Understand everything about current spending. Define the services, commodities, quantity, types and sizes. Who are the users, where are they located, what are the processes used and who else is involved in the supply chain? Market analysis - What are the improvement alternatives? • Identify potential new initiatives. Study the cost components of the product or service, and analyze the suppliers’ marketplace for risks and opportunities  Develop the strategy - How to move forward? • Decide what/how to buy while minimizing risk. Cross functional team a must. Strategy depends on real alternatives are to current suppliers, marketplace competition, and how open users are to new suppliers. • Develop an acquisition or policy recommendation and implementation plan including requirements, procurement strategy, communication and implementation plan. How do we achieve buy-in? What’s the strategy? How do we move forward? Procurement or Policy or Behavior 9

9. What are we doing now? How do we ensure success? What are improvement alternatives? Strategic Sourcing Cycle What can we do (continued)? Procurement or Policy • Execute procurement strategy. Evaluate, negotiate and select suppliers. • If policy changes are needed, evaluate existing policies and recommend changes. Implement and integrate – How do we achieve buy-in? • Ensure successful offerors or those affected by changes in policy are involved in the implementation process. Implementation plans vary depending on the degree of changes. The communication plan should include any improvement to specifications or process, changes in delivery or service requirements or pricing. Benchmark and track results – How do we ensure success? • This is a key element of strategic sourcing. It is the start of a continuous cycle, starting with benchmarking the current status of the commodity or category, monitoring the results and ensuring that full value is being achieved. Review the supply market again and restart the process in a constantly evolving marketplace How do we achieve buy-in? What’s the strategy? How do we move forward? Procurement or Policy or Behavior 10

10. Resources and Contact Info • www.strategicsourcing.gov provides information on solutions, workforce tools, templates, and more to come. Hosts direct contact information for teams. • Training – www.dau.mil continuous learning modules: • CLC 108 – strategic sourcing • CLC 110 – spend analysis • www.whitehouse.gov/omb/procurement_strategic/ OMB strategic sourcing guidance • OMB Myth Busters Memos www.whitehouse.gov/sites/default/files/omb/procurement/memo/Myth-Busting.pdf www.whitehouse.gov/sites/default/files/omb/procurement/memo/myth-busting-2-addressing-misconceptions-and-further-improving-communication-during-the-acquisition-process.pdf • www.gsa.gov/fssi has direct links to OS, DDS, Print, and Wireless Solutions • FSSI PMO email: fssi@gsa.gov 11

11. APPENDIX Solution Specific Information 12

12. Wireless The FSSI Wireless solution offers wireless services through Verizon, AT&T, Sprint, and T-Mobile • FSSI Wireless BPAs enable agencies to save 15% - 20% through volume pricing and price maintenance controls • Wireless services can be ordered through the BPA with online and GSA support • All devices purchased through the BPA comply with federal legislation and security regulations • Devices purchased outside of the FSSI Wireless BPA can use the BPA’s plans and services • A business portal interface allows better access to vendor data for ordering, inventory, billing and reporting To get more information, visit http://www.gsa.gov/fssiwireless 13

13. Office Supplies (OS) FSSI Office Supplies program awarded 15 blanket purchase agreements (BPA) for office supplies • FSSI OS BPAs provide opportunities to meet socioeconomic goals and ensures compliance with all federal acts and mandates • 13 of 15 BPAs were awarded to small businesses • BPAs are broken down into three distinct pools of vendors to provide business to both large and small businesses • Ensures compliance with applicable regulations to include AbilityOne, sustainable purchasing requirements, and the Trade Agreement Act • Point-of-sale (POS) is enabled where SMARTpay customers can automatically obtain BPA pricing from any method of purchase including GSA Advantage, DoDeMall, retail locations and directly from the vendor • GSA Advantage allows customers to survey multiple vendors at one time ensuring best price available • FSSI OS2 BPAs have provided $200M in direct and indirect savings for the Federal Government • The next generation, OS3, is targeted to launch this summer (FY14) To get more information, visit http://www.gsa.gov/fssiofficesupplies 14

14. Print Management (Print) The FSSI Print solution offers a range of multifunction and single-function network printers from leading industry brands • FSSI Print Management is a holistic commodity management approach that allows federal agencies to achieve cost and environmental savings through the implementation of a behavior change management program, and improvements to the acquisition of print and copy devices and services. • New Managed Print Services BPA Awards Issued • These new awards can streamline the lifecycle management of all office-level imaging equipment. This program can also enable agencies to strategically design and deploy imaging fleets. GSA’s MPS program improves fleet management, performance visibility and spending control in order to lower lifecycle costs. • All devices meet a variety of sustainability requirements such ENERGY STAR standards, and EPEAT guidelines (forthcoming); factory-set default duplex printing; ability to accept 100% recycled content paper, and remanufactured/package-free toner; and device disposal through a certified e-Recycler. To get more information, visit http://www.gsa.gov/fssiprint 15

15. Domestic Delivery Services (DDS) The FSSI Domestic Delivery Services (DDS) solution offers domestic express and ground routine delivery services • DDS is currently in its second generation (DDS2) which was awarded to UPS in FY10 • The third generation, DDS3, is targeted to launch in FY15 • This FSSI initiative achieves savings of 27.9% from independent MAS contract rates • Through UPS’ online platform called CampusShip, DDS2 users are able to create air bills online, track their packages, and are given access to a dedicated customer support team • From CampusShip, users can also arrange to have payment automatically debited from a payment card • DDS2 users have transparency into shipping data through the GSA DDS2 Dashboard which allows customer agencies to run reports and monitor spend under DDS2 For more information, visit http://www.gsa.gov/dds 16

16. Janitorial and Sanitation (JanSan) The FSSI JanSan solution will offer cleaning supplies such as bleach, trash bags, paper towels, toilet paper, mops, floor buffers, etc. • The FSSI JanSan solution is planned to generate savings up to 14% • Savings for customers will be generated from • Leveraging government-wide volume to negotiate lower prices with suppliers and • Establishing point-of-sale discounts to ensure access to the lower prices (Government customers will be able to walk into a brick & mortar store and get BPA pricing) • Pricing will be monitored on an ongoing basis to ensure competitiveness in the Federal Market For more information, visit https://interact.gsa.gov/group/federal-strategic-sourcing-initiative-fssi-janitorial-sanitation 17

17. Maintenance, Repair and Operations (MRO) The FSSI MRO solution will offer supplies such as hardware, power tools, pipes, valves, electrical equipment, lighting, paint, etc. • The FSSI MRO solution is estimated to generate savings of 11% • Savings for customers will be generated from: • Leveraging government-wide volume to negotiate lower prices with suppliers • Establishing point-of-sale discounts to ensure access to the lower prices (Government customers will be able to walk into a brick & mortar store and get BPA pricing) • Pricing will be monitored on an ongoing basis to ensure competitiveness in the Federal Market For more information, visit https://interact.gsa.gov/node/2528/information 18