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Richland Home Owners’ Association, LLC

Richland Home Owners’ Association, LLC. Annual Member’s Meeting January 22, 2013. *Please be sure to sign in when you arrive. Introductions. Governing Board President - Richard Chandler Vice President – Shaun Efferson Treasurer – Andre Duplantier Secretary – Benny King. Meeting Format.

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Richland Home Owners’ Association, LLC

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  1. Richland Home Owners’ Association, LLC

    Annual Member’s Meeting January 22, 2013 *Please be sure to sign in when you arrive
  2. Introductions Governing Board President - Richard Chandler Vice President – Shaun Efferson Treasurer – Andre Duplantier Secretary – Benny King
  3. Meeting Format The board will present updated information for business conducted in 2012 and proposed objectives for the coming year. The board will ask for objections to proposals. If there are no objections, an unanimous decision will be recorded. Otherwise, the discussion will be tabled and a vote will be held following the presentation. There will be an opportunity for questions and answers following the presentation.
  4. Topics Collections Summary Financial Summary Accomplishments Maintenance Proposed 2013 Projects Dues Board Nominations Q&A
  5. Collections Summary 2012 Dues received 66 of 70 (94%) Dues received with assistance of Attorney (Lawyer Fees involved) 5 Liens recorded 6 Liens cancelled 2 2011 Dues received 63 of 70 (90%) Dues received with assistance of Attorney (Lawyer Fees involved) 5 Liens recorded 8 Liens cancelled 1
  6. Collections Summary 2012 Liens Filed 1958 Ashland (2011 lien also filed) 1780 Ashland (2011 and 2010 liens also filed) 1768 Ashland (2011 lien also filed) 8554 Ormand (2011, 2010, and 2009 liens also filed)
  7. Financial Summary Current Cash Assets $31,217.82 (including some 2013 dues already deposited. As of 1/10/13) 2012 Income $18,415.07 - Dues Received $66.08 – Bank Interest (some 2012 dues received in 2011. Also includes liens received) 2012 Expenses $19,171.17 2012 Net Savings -$690.02
  8. Financial Summary: Expenses
  9. Accomplishments 2012 Board efforts New Governing Board and Board Members Implemented transparency for budget and expenses via website for homeowner review Fall Fest 2012 Implementation of the Architectural Committee Website, Facebook and Distribution List Neighborhood Workdays
  10. Maintenance What does the HOA maintain? Frontage Front fence, signage, ditch, etc. Boulevard Irrigation lighting Cul-de-sac Tract “A” Drainage servitudes
  11. Maintenance:Tract “A” What is Tract “A”?
  12. Proposed 2013 Projects Boulevard update Potential new landscaping projects New information board to be installed Investigate minimal improvements to Tract A in order to make it usable. Brush cleanup and grass cutting Or investigate potential sale Security System Looking into potential camera system for front entrance
  13. 2013 Dues Board recommends maintaining dues at $300/yr. This rate should sustain smaller projects similar to those completed in the past, and allow for enough reserves to cover unforeseen legal expenses, repairs, etc.
  14. 2013 Dues Notices Restrictions Property subject at closing Available at Clerk of Court Posted on HOA website Annual Meeting Notice posted on Website 1st Statement Mailing in December 2nd Statement Mailing in February Demand Letter Lien
  15. Dues: Timeline Timeline for 2013 1st Statement Mailed December 15, 2012 Payable January 1st, 2013 Late January 31st, 2013 2nd Statement mailed in early February Collections process begins in March Demand Letters go out in April Liens Filed in May
  16. Dues: Fees explained Fees Interest 10% per annum Demand letter $75 Attorney fee, plus postage May require multiple letters Liens $75 – Attorney fee for lien $55 – Lien recording fee $55 – Lien cancellation fee $75 – Attorney fee for lien cancellation $260 total, plus postage
  17. Collections Process 1st Demand sent to Home Owner of record. Will begin requesting address correction to increase success of future demands. Historically has a 65-70% success rate. Prior to filing lien, will perform “mini-abstract” to ensure accurate Home Owner information. Send 2nd Demand if necessary, otherwise file lien. Follow up at 5yr mark to renew lien if necessary.
  18. Volunteer Board Nominations Requirements Must attend monthly board meetings (typically 11 per year). Absence for two or more meetings forfeits board membership. Must be willing to serve and represent home owners in any public matter or public hearing affecting the subdivision.
  19. New Business Q&A
  20. Thanks! Slides available at http://www.richlandsubdivision.org Information also available atour Facebook page: Richland Homeowners Association Neighborhood Email Group richland-subdivision@googlegroups.com
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