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The Learning Network of Vermont How to set-up and control meetings

The Learning Network of Vermont How to set-up and control meetings. www.learn.vermont.gov. A quick note.

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The Learning Network of Vermont How to set-up and control meetings

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  1. The Learning Network of VermontHow to set-up and control meetings www.learn.vermont.gov

  2. A quick note The Instructions here can be used for point to point or multipoint meetings. For point to point, you do not need to set-up a meeting. Users can dial each other directly using the 3 to 6 digit ext for the polycom terminal they want to call.

  3. http://gatekeeper.learn.vt.gov or select schedule a meeting from the www.learn.vt.gov site …A look at the scheduler and meeting controller

  4. Login into iCM scheduler/meeting control

  5. Overview of iCM Where to set-up new meetings Where to see scheduled or past meetings Public and Private address books

  6. Scheduling a Meeting When you finish scheduling the meeting, an email is sent to all participants and the email associated with the login account. Emails will be sent to all participants when any changes are made to the meeting.

  7. Scheduling a Meeting Start time – uses a 24 hour clock Duration – is a good idea to schedule meeting a little longer than the anticipated meeting length to avoid a meeting being terminated during discussion.

  8. The meeting number – which is included in the emails from the iCM about the meeting – can be used to call into the meeting.

  9. Inviting participants Note – not all schools listed are active Select the site and then the + arrow to move them into selected participants

  10. Setting an initial controller The controller can manage the meeting once it is in process. Selecting an initial controller saves you a step when the meeting starts.

  11. Finishing Up Select finish when you have made all your meeting selections. You can always come back and edit it before the meeting starts (by selecting your upcoming meetings). Once you select finish an email will go out to the email associated with the locations in the iCM address book.

  12. Controlling a meeting:Select the hyperlink for the meeting from your current meeting list to open the below window Buttons include flyovers to tell you what they do

  13. Two participants are connected

  14. Impt feature: extend meeting duration

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