ASTM E53 Committee on Property Management Systems – A little History, a lot of the Present and a glimpse at the Future

1. ASTM E53 Committee on Property Management Systems – A little History, a lot of the Present and a glimpse at the Future Bill Franklin October, 2012

2. A History Lesson

3. The Vision • 1998 the idea of property standards took hold, major breakthrough at NES in Santa Fe • Dedicated group researched how the process should work • Choose ASTM, founded in 1898, as the organization to manage the process of creating voluntary consensus standard • ASTM Committee E53 Property Management Systems was formed in 2000 • The first standards were issued in 2001

4. The Present

5. E53 Committee Scope • The scope of the Committee shall be: The development of management systems criteria, including performance standards, practices, metrics, and methods of effectiveness for the conduct of management and administration activities for personal property; personal property is also referred to as equipment, or as durable, movable assets and material

6. Executive Board Chairman – Bill Franklin, Noblis Inc. Vice Chairman – Cinda Brockman, SAIC Membership Secretary – Kim Doner, SRA International Secretary – Rick Shultz, John Hopkins University/APL Member at Large – Amber Barber, US Office of Under Secretary of Defense Acquisition Technology and Logistics Member at Large – Richard Culbertson, Lockheed Martin Member at Large – Mike Showers, NASA Member at Large – Tamara Zahn, Boeing Past Chairman – Bob Holcombe, GSA Staff Manager – Katerina Koperna, ASTM

7. Subcommittees • E53.01 Process Management Subcommittee Chairman - Rick Shultz, John Hopkins University/APL • E53.02 Data Management Subcommittee Chairman - Cindi Locken, DCMA • E53.03 Financial Management Subcommittee Chairman – Rich Culbertson, Lockheed Martin • E53.04 Reutilization and Disposal Subcommittee Chairman – Rod Miller, Independent • E53.05 Property Management Maturity Subcommittee Chairman – Eric Fassett, Northrup Grumman Corporation • E53.06 Terminology Subcommittee Chairman – Dave Barder, Tetra Tech • E53.07 Sustainable Property Management Subcommittee Chairman – Bob Holcombe, GSA • E53.10 ISO Asset Management Activity Subcommittee Chairman – Jim Dieter, Sunflower Systems • E53.20 United States Government Contract Property Management (new subcommittee) Subcommittee Chairman – Brandon Kriner, Harris Corporation

8. Executive Committee - What do we do? • Monthly Executive meeting • Membership – 157 with 77% NPMA members • Ballot results and any outstanding negatives • Overdue and Review status of current standards • New Work Items • Executive Task Groups • Education • Standard Development • Marketing/Promotion • Subcommittee Reports • Old and New Business

9. NPMA and ASTM – The Relationship • In accordance with an agreement between the ASTM and the National Property Management Association (NPMA), ASTM develops and publishes the Standards and NPMA develops and presents educational and certification material • Director of Standards and Utilization • Appointed by the NPMA Board President as one of the NPMA National Directors • Liaison between NPMA and ASTM • Usually but not always current Chairman of E53 • Reports during National Board and Delegate meeting held at NES

10. The Standards

11. Our Standards • Total number of active standards – 27 • Recent Activity • New • E2812-11 Standard Practice for Uniform Data Management in Asset Management Records Systems • E2858-12 Standard Practice for Sales of Personal Property • Revised • E2306-11 Standard Practice for Disposal of Personal Property • E2132-11 Standard Practice for Inventory Verification: Electronic and Physical Inventory of Assets • E2497-11 Standard Practice for Calculation of Asset Movement Velocity (AMV) • E2499-11 Standard Practice for Classification of Asset Physical Location Information

12. The Standard Process • Begins with an idea • Write it down • Check current active Standards • Work alone or with group • Share work, pain and glory or go it alone • Which Subcommittee • Subcommittee chairman must approve • Register Work Item • Draft standard is classified as a Work Item • Review • Work Item goes through Editorial Task Group review • Ballot • Subcommittee first then Main Committee • Congratulations • It’s a Standard (for at least eight years)

13. The Standard Process • Begins with an idea • Write it down • Check current active Standards • Work alone or with group • Share work, pain and glory or go it alone • Which Subcommittee • Subcommittee chairman must approve • Register Work Item • Draft standard is classified as a Work Item • Review • Work Item goes through Editorial Task Group review • Ballot • Subcommittee first then Main Committee • Congratulations • It’s a Standard (for at least eight years)

14. The Future

15. E53 Future • Goals: • Utilization survey – what standards have members incorporated into their procedures • Subcommittee scopes – we need them • Terminology review – comparison with ISO 55000 • Outreach Opportunities – local chapter, conferences • Education – phase one online class in final stages of planning • Standards development – “plug” the holes • New ASTM staff manager • Targeted Audience Subcommittees • New committee for Government Contractors • Other targets – Education, Medical, State etc..

16. Future cont… • USA Technical Advisory Group ISO • ISO 55000 “Overview, Principles and Terminology” • ISO 55001 “Requirements” • ISO 55002 “Guidelines on the Application of ISO 55001” • New FAR update of 52.245 • Shall versus Will • It is all in the name • Property • Asset • Equipment

17. Conclusion If you have any questions about the committee, ASTM or on how to become a member please contact: Bill Franklin Chairman Committee E53 on Property Management Systems (or soon to be Asset Management) wfranklin@noblis.org