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Formulas and Functions 1

Formulas and Functions 1. Microsof t Office 2010 Excel Seminar Xander Jackson. Getting Familiar with Microsoft Office 2010: Excel. The Ribbon Laid out with multiple Tabs File, Home, Insert, Page Layout, Formulas, Data, Review, View Each tab has multiple Groups of Functions

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Formulas and Functions 1

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  1. Formulas and Functions 1 Microsoft Office 2010 Excel Seminar Xander Jackson

  2. Getting Familiar with Microsoft Office 2010: Excel • The Ribbon • Laid out with multiple Tabs • File, Home, Insert, Page Layout, Formulas, Data, Review, View • Each tab has multiple Groups of Functions • Example: Home Tab • Groups: Clipboard, Font, Alignment, Number, Styles, Cells, Editing

  3. Common Formulae • Basics in the Sigma on Home and Functions tab • Sum • Avg • Count • Max • Min • More • Uses • SUM: totals a row/column • Avg: averages selection • Count: counts the number of entries in a selection • Max & Min: returns the Max or Min value from selection • More: opens the insert function wizard

  4. Example #1: the budget of expenses In this exercise we will download and edit an existing spreadsheet. The goal of this exercise is to get familiar working in the Microsoft Office 2010: Excel environment. This spreadsheet is a simple budget of household expenses. We will use the most common functions: Sum, Avg, Min, Max We will also write a custom formula while using some of the nifty built-in features of Excel. Finally, we will add a pie-chart based on our custom formula.

  5. Formulas Tab • Financial • Logical • Text • Date & Time • Lookup & Reference • Math & Trig • More • We will only use a few of these for the next example

  6. Date & Time • Unless you are Kim Peak, you would need this to find days of the week in other years • Great for setting work schedules • Excel has trouble with dates before 1900 • Networkdays: the number of standard work days between two dates • Now: the time NOW! • Date: gives the date in format • eDate: gives the date in Excel serial format

  7. Text • Used for large blocks of text • Same logical tests as computer programming • Has functions to deal with funny formatting • Concatenate • Search • Find • Replace • Substitute • Dollar • Value

  8. Logical • The series of logical mathematic tests • If, Not, And, Or, True, IfError, False • Very useful in creating statements that check for values • Used in making an automatic grading structure • And: true if both statements true • Or: true if both statements are not false • Not: reverses value • If: checks for value and returns input value • IfError: returns input if the statement errors • True/False: returns that

  9. Lookup & Reference • Used to find data in large spreadsheets • Has indexing and database options for organizing data, and useful attributes for Visual Basic coding • Hyperlink: adds a hyperlink • Transpose: takes a vertical array and transposes it horizontally • GetPivotData: extracts from pivot table

  10. Example #2: the Gradebook This exercise covers more of the formulas included in Excel. Here we will use formulas from Date & Time, Text, Lookup & Reference, and Logical. We will also use View tools to help examine the spreadsheet, and some formatting options to make it more visually appealing.

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