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Do Interviews and Gather Evidence (…and build the money trail)

Do Interviews and Gather Evidence (…and build the money trail). CBP H-60 Alpha San Diego, CA. Methodology – “CBP Monthly Reports” to the PM!. Understanding IPACs Original CBP IAA A-L = $9 M M = $23 M CBP Monthly Reports A-L = $9 M, but New Line Items for $1, 4, 1 M+ ???

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Do Interviews and Gather Evidence (…and build the money trail)

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  1. Do Interviews and Gather Evidence (…and build the money trail) CBP H-60 Alpha San Diego, CA

  2. Methodology – “CBP Monthly Reports” to the PM! Understanding IPACs Original CBP IAA A-L = $9 M M = $23 M CBP Monthly Reports A-L= $9 M, but New Line Items for $1, 4, 1 M+ ??? M = had A – L work billed to the M Line Items… ???

  3. “Paper Raid 1” CBP CO Files on OAM Maintenance - “All of it!” …and a spin-offLetter Report

  4. Methodology - CBP Fin Cen Invoices Compared Monthly Reportsto actual CBP Fin Cen Invoices

  5. Site Visit – CBP/Army PIF “Modifications” PIF completed 15,000 “tests” of unknown specific costs for CBP…

  6. “Paper Raid 2”CBP Program Manager Files… “All of it”

  7. Methodology – AWRs and 1149’s “CBP’s H-60 Receipt”

  8. Methodology – The Money Trail is Built! Now, compare and contrast!

  9. H-60 Programs Comparison - Results As a result, DHS and CBP will spend $126 million more than necessary and CBP will take 7 years longer than necessary to complete its H-60 conversions and modifications. These delays have already limited CBP’s operation of its H-60s, and CBP anticipates that it may not be able to fly up to nine of its H-60s beginning in 2014.

  10. Report Message DHS established processes and procedures to govern its aviation assets and provide acquisition oversight. However, these efforts did not fully coordinate the acquisition, conversions, and modifications of DHS aviation assets, nor control acquisition costs, schedules, or performance. Department-level governance of aviation assets has been sporadic, and acquisition oversight in some components has been ineffective. While the USCG properly managed its H-60 helicopter program, CBP did not, which affected the cost and timely delivery of converted and modified CBP H-60 helicopters. Governance Oversight Ownership Management

  11. Recommendations We recommend that the Deputy Secretary: #1: Establish and charter a formal department-level Aviation Management Council to provide governance and oversight of departmental aviation assets, which includes a senior-level position with direct authority and accountability over all Department of Homeland Security aviation programs. #2: Direct U.S. Customs and Border Protection to apply all the requirements of the Acquisition Life Cycle Framework established through Management Directive 102-01 to each individual program or project within its Strategic Air and Marine Plan. #3: Initiate discussions to obtain departmental ownership of U.S. Customs and Border Protection H-60 helicopters from the United States Army. #4: Direct U.S. Customs and Border Protection and the United States Coast Guard to complete the remaining U.S. Customs and Border Protection H-60 conversions and modifications at the United States Coast Guard Aviation Logistics Center. Concur! Concur! Concur? NOT Concur, however…

  12. No, REALLY ! What was the methodology? Go ATOMIC and build the financial trail!!! Budget data (requested / appropriated) FedBizOps [RFPs / awards] Federal Procurement Data System [$$$ awards, mods] PM Files (“must” track the programs $$$) Component Financial Centers (actual invoices / IPACs) Acquisition documentation – MNS, AP, APB, LCCEs

  13. What did I teach you? The Magical Methodologyof DHS Acquisition Audits Probably nothingyou didn’t already know….

  14. QUESTIONS? andrew.smith@oig.dhs.gov

  15. Department of Homeland Security Office of Inspector General DHS’ H-60 Helicopter ProgramsOIG-13-89 DHS-OIG – CIGIE FAEC Brief June 12, 2013

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