Program for Students with Disabilities – Management System (PSDMS) Transferring a student into your school Training Demo

1. Program for Students with Disabilities – Management System (PSDMS)Transferring a student into your schoolTraining DemonstrationStudent Wellbeing Branch

2. Transferring a student into your school • In this session, you will learn how to: • transfer a student’s PSDMS details to your school, and • The student’s Disability Id will be transferred to your CASES21 database. Approximate time to complete this session – 10 minutes. Use the buttons in the bottom left corner to move forwards and backwards through the lesson. Actions you need to undertake will be in red, followed by a mouse graphic. Additional information that may help you.

3. Students must previously had a PSD application entered by another school. Students must be exited or had their time-fraction reduced by their previous school. Enrolment details must be accurate and complete on CASES21. Students must be in a home group in CASES21 to allow upload into PSDMS. Create a future home group for all future students. For example, FUT. This procedure must be completed before 3:30 pm to trigger overnight messaging and correct uploading of student records into PSDMS the next business day. Before you start

4. Uploading student records to PSDMS Logon to CASES21 Open the Students menu and choose Export/Import Data. Please do this now

5. Uploading student records to PSDMS The Export/Import Data menu is displayed. Click on PSDMS. Please do this now

6. Uploading student records to PSDMS The PSDMS menu is displayed. To select students for upload to PSDMS, double click on Student Selection for Upload to PSDMS [ST11060]. Please do this now

7. Uploading student records to PSDMS The Parameters for Student Selection screen is displayed. Enter the appropriate selection criteria for the students you need to upload. Click on the OK button. Please do this now

8. Uploading student records to PSDMS The Student Selection screen is displayed. Are you familiar with the fields on this screen? If not, click on each field for more information. If you are familiar with the fields and you have selected the appropriate students for upload, click on the Processing button. Please do this now

9. Uploading student records to PSDMS The Student Selection screen is displayed. Are you familiar with the fields on this screen? If not, click on each field for more information. If you are familiar with the fields and you have selected the appropriate students for upload, click on the button. Please do this now Select the Year Level of the students you need to upload. You can use the Dropdown button or the Previous/Next buttons . Click here to close this box.

10. Uploading student records to PSDMS The Student Selection screen is displayed. Are you familiar with the fields on this screen? If not, click on each field for more information. If you are familiar with the fields and you have selected the appropriate students for upload, click on the button. Please do this now A tick in this box indicates that the student is selected for the upload process. Clicking in this box will either add or remove the tick. Click here to close this box.

11. Logging on to PSDMS On the next business day, you are ready to logon to PSDMS to select the student from CASES21. Select the Internet Explorer icon. Please do this now

12. Logging on to PSDMS Enter the internet address https://www.eduweb.vic.gov.au/PSDMS/home.aspx Click on the Go button. Please do this now https://www.eduweb.vic.gov.au/PSDMS/home.aspx

13. Logging on to PSDMS The Connect window is displayed. Enter your Edumail Id and password. Click on the OK button. Please do this now 12345678 ********

14. Selecting a student from CASES21 The PSDMS Home Page is displayed. Select the Application menu. Please do this now

15. Selecting a student from CASES21 The Application Home Page is displayed. Select the Students from CASES21 option. Please do this now

16. Selecting a student from CASES21 The Students from CASES21 Search screen is displayed. Click on the Search button. Please do this now

17. Selecting a student from CASES21 A list of students uploaded from CASES21 is displayed. Upload by clicking on Select next to the student details. We will upload Sarah Stang by clicking on Select. Please do this now

18. Selecting a student from CASES21 A list of students uploaded from CASES21 is displayed. Upload by clicking on Select next to the student details. We will upload Sarah Stang by clicking on Select. Please do this now Delete: If the student does not need to be uploaded to PSDMS, click on Delete next to the student details. This will not delete the student from CASES21, just stop the student’s details from being uploaded into PSDMS. Click here to close this box.

19. Selecting a student from CASES21 What would you like to do? Because the student has previously applied to the PSD program, you want to transfer the student. Click on the Transfer the Student button. Please do this now

20. Selecting a student from CASES21 What would you like to do? Because the student has previously applied to the PSD program, you want to transfer the student. Click on the Transfer the Student button. Please do this now If the student has not been exited or their time-fraction has not been reduced by their previous school, you will get the following error when you click the Transfer the Student button: Contact the other school to exit the student or reduce their time-fraction in CASES21. Click here to close this box.

21. Selecting a student from CASES21 What would you like to do? Because the student has previously applied to the PSD program, you want to transfer the student. Click on the Transfer the Student button. Please do this now New Application: If you accidentally click on the New Application button, the following error displays: Only use the New Application button if the student has never had a PSD Application and a new application is required. Click here to close this box.

22. Sarah Sarah STANG STANG 16/Jul/1995 16/Jul/1995 F F 81481 Confirming student details PSDMS displays the student details as retrieved from CASES21 and matched to the student details found in PSDMS. If the student details are correct, click on the Confirm Enrolment button. Please do this now

23. Confirming student details PSDMS displays the student details as retrieved from CASES21 and matched to the student details found in PSDMS. If the student details are correct, click on the Confirm Enrolment button. Please do this now Cancel: Use this button if the student details are not correct and you want to cancel the Transferring a student into your school process. Click here to close this box.

24. That’s all you need to do • Your school’s enrolment details are now in PSDMS. • The student must be ‘Active’ in CASES21 and have an entry date that is on or before the first day of term for funding to begin. • The student’s PSDMS records are now transferred to your school. • The student’s Disability Id will be in CASES21 one business day after successfully transferring the student to your school.

25. Transferring a student into your school • In this session, you have learnt how to • transfer a student’s PSDMS details to your school, and • Thank you for completing this session – Transferring a student into your school.