Risk Management: A Blink-Based (Information) Resource

1. Risk Management: A Blink-Based (Information) Resource A division of EH&S Diana Olson General Liability Manager Code 0925, x43820

2. Risk Management Staff • Jon Schmidt, Risk Manager • Diana Olson, General Liability Manager • Samantha Maddox, Legal Claims Program • Scheryl Wade, Property Claims Program • Kathleen Johnson, Vehicle Claims Program • Shannon Fulton, Risk Assistant

3. Risk Management • Blink Tools, Safety tab, then Risk Management on the left • 35 insurance programs managed; self insured and purchased • Automatic coverages and by-request coverages • Services also include - Business Lawsuits - Subpoenas served to the University

4. UCSD Driver Responsibilities • All drivers of UCSD vehicles should receive information (Blink: Search for “drivers”) • Risk Management can present at staff meetings (20-30 minutes) • Three Staff Education courses: • Your Role in Managing Department Exposures • Driving UCSD Vehicles & Electric Carts • Cars & Property: Your Personal Risks • Drivers involved in auto accidents will be directed to take the new online tutorials as a retraining (UC Learning Center; Search “driving”) • Defensive Driving • Defensive Driving: Fundamentals

5. Filing A Fire or Flood Claim • Call Risk Management to report incidents as soon as possible • Info can be found on Blink (Search “insurance”; General Liability Insurance; How To) • There are exclusions to the self insured property program and deductibles • Reimbursement may be available to recoup costs incurred • If certain procedures aren’t followed, reimbursement may not be available

6. Considerations - Field Trips • Info can be found on Blink (Search “special events”; Planning Special Events Off-Campus) • Any activity off-campus is considered a Field Trip • Where are you going? How are you getting there? Other precautions • Waivers are necessary (Planning Special Events Off-Campus; Waivers) • Deductibles may be charged to a department if not planned properly and an incident occurs

7. Field Operational Planner • DSCs/DSOs may receive copies of department Field Operational Planners • Please review for any problems/issues • Helps departments anticipate and prepare for potential risks beforehand • Any questions call: • Lance Scott x47651 • Darren Cannone x42112 • Diana Olson 43820

8. Indemnification Wording &Certificates of Insurance • Necessary for outside entities when coming on campus or when we use their services • High Value Purchase Order should be used • BFS/Procurement & Contracts will make sure Certificates are obtained and mutual indemnification wording is used • Departments may be responsible for incidents if Certificates and indemnification wording is one sided against The Regents • Examples-truck rentals, hotel rentals, off-campus location visits, caterers, bus rentals, equipment rentals, etc.

9. Special Event Planning Fire and Life Safety, x27515 • Pyrotechnics • Tents and Canopies • Location of Cooking Devices • Fire Extinguishers present • Fixed/Non Fixed Seating Safety Management, x47513 • Food Permit in Place • Animals present • Rental Equipment • Emergency Procedures • Generators or Temporary Power • Electrical Extension Cord • Significant Hazards • Paths and Lighting • Storm Water • Potable Water Risk Management, x42454 • Contracts or Agreements in place • High Value PO • Waivers being used • Proof of insurance from outside vendors • Transportation Issues

10. Supervision of MinorsRequires Background Checks Background checks can be requested from UCSD Police Department

11. Questions? Diana Olson General Liability Manager EH&S Risk Management 858-534-3820 diolson@ucsd.edu