Alumni Admission Ambassador College Fair Guide

1. Alumni Admission Ambassador College Fair Guide This slideshow provides helpful tips, college fair guidelines and the best ways to represent Providence College at local high school programs

2. In the days leading up to the fair, be sure to familiarize yourself with information by reviewing Alumni Admission Ambassador College Fair FAQ information and the Campus Resources from our program web page. http://www.providence.edu/admission/alumni-ambassadors/Pages/default.aspx These pages will provide the most up-to-date information regarding campus news and Admission Office updates.

3. After you have received the shipment of materials for the college fair, glance through the booklets and information. • Majors and Minors are located on the back cover of the “Providence College” brochure • Core Curriculum information and student/faculty testimonials are provided in Engaging the Mind

4. The Class/Student Body Profile includes valuable statistics for the incoming freshman class: • The average unweighted GPA of enrolled freshman • High School curriculum choices of incoming students • Acceptances for Early Action and Regular Decision • The average class size and retention rate • Number of full-time faculty • Study Abroad, Internship, and Employment facts

5. You may transport the materials in a tote bag or wheeled suitcase. Never lift more than you can carry!

6. College fairs are generally business to business-casual attire. Please dress appropriately to best represent PC. Steve Walsh ’77 and Leann Medina ’02 at an outdoor evening fair in California Al Tinson ’64 at a fair in North Carolina

7. Allow yourself time for traffic and parking when driving to the college fair. Always arrive thirty minutes before the start of the program to allow yourself time for set-up, refreshments, etc. Some fairs may provide dinner or light refreshments prior to the fair for representatives. We will provide this information to you in the confirmation e-mail before the fair.

8. College fairs are typically hosted at local high schools and may take place in the gym or auditorium. Some fairs are held in event centers or on local college campuses. A confirmation e-mail will be sent to you before the fair with the proper address and any special parking instructions that are available.

10. Many schools have students and staff who will direct you to parking and direct you to your table upon check-in. Be sure to sign-in at the fair or ask directions if you cannot find your table.

11. At the fair, please place copies of the brochures, inquiry cards, pens, and a copy of the Engaging the Mind, on the fair table. The brochures and printed materials containing factual information are the only items to be distributed throughout the fair. Gimmicks like candy, t-shirts, key-chains and other items are prohibited.

13. You do not need to place all of the materials on the table at the beginning of the fair. Keep copies of the information behind the table and replenish the materials between conversations with students. Make sure your table is neat and stocked with information throughout the program!

15. Always stand behind your table at the fair; never stand in front or leave the table. Limit the number of representatives behind the table to two. If there are more than two Ambassadors at the fair, please take “shifts” throughout the program. A representative must be at the table until the end of the fair.

16. Leonard Alsfeld ’74 and Laura Whooley ’08 at a college fair in New Orleans, Louisiana.

17. During the fair, many students and parents will have general questions about Providence College. Please remember to review the College Fair FAQ on the Alumni Admission Ambassador web page (a copy of this will also be sent to you in your college fair confirmation e-mail and a printed copy will be included in the materials shipped to you).

18. Beyond general admission information, students and parents will also have questions about academic programs and student life. Feel free to explain your experience both as a student and now as an alumnus.

19. If there is ever a question you are unsure how to answer, please do not be afraid to refer the student to our office. Included in your materials are Alumni Ambassador business cards which include the contact information for our main office. Please hand these out to students and place them on the college fair table!

20. Here are some guidelines for talking with students at college fairs: • Smile, and be positive. You are the first contact many students and families will have with Providence College. • Introduce yourself as an alumnus of Providence College. • Explain your academic experience and be sure to talk about memorable classroom experiences in courses and with faculty as an undergraduate.

21. Many students and parents will be interested to hear about your journey through college into your professional career. Feel free to mention your: • Major/minor • Personal connections with faculty members and Friars • Memorable classes or campus events • Internships or Study Abroad experiences • Campus involvement or leadership roles as a student

22. Providence College no longer distributes a printed course catalog. A full course catalog is available to students onlinewhere students may read detailed course descriptions and connect with faculty members directly from departmental web pages. Do not feel badly if you refer a student to the web pages for course information. Students and faculty appreciate your honesty and will connect with one another through e-mail.

23. Encourage students to complete the information on the inquiry cards. Students who provide us with contact information will be added to our mailing list.

24. Some school counseling offices may request a packet of information from your college fair table. At the end of the fair, feel free to provide a few copies of the brochures and the Engaging the Mind booklet to the school counselors.

25. After the fair, collect the completed inquiry cards and please fill-out the college fair evaluation form (included in the shipped materials).

26. Mail back the banner, completed inquiry cards and evaluation form to the Admission Office. You may place all of these items in the envelope included within your box of materials.

27. Once received, the information about the college fairs will be cataloged and the student contacts will be added to our database.

28. Thank you for the time you spend speaking with students about the value of a Providence College education. Your presence at the college fair is a living example of the tradition of service and the integrity of our campus community. Enjoy the fair and contact Diana Gingles ’08 with any questions at pca3@providence.edu