Breakout Session #910 Gloria Sochon Director, Federal Acquisition Institute April 28, 2004

1. NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management in the Business World”

2. Managing Your Federal Acquisition Career – Initiatives and Resources Breakout Session #910 Gloria Sochon Director, Federal Acquisition Institute April 28, 2004 11:15 a.m. NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

3. Overview • Background • FAI/DAU Partnership • Human Capital Management • Objectives and Vision • Competency Based Career Model • Processes • Roles • Progress • Resources NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

4. FAI/DAU Partnership • Workforce development • Competency based career model • Cross-walk between FAI and DAU competencies • Goal of common set of competencies • Partner in development of skill assessment tools • Active participant in IPCMC • Joint use of training • Avoid duplication of efforts and development • Move toward common curriculum NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

5. Human Capital Management • The President has made strategic management of human capital a key element of his management agenda • The Procurement Executive Council (PEC) adopted a strategic vision of the acquisition workforce as the government's business leaders • Current model is only sporadically producing business leaders as envisioned NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

6. Human Capital Management • PEC Acquisition Workforce Committee • Identified and documented a Federal competency-based acquisition workforce model. • Management and Development Model for Acquisition Business Leaders (MAD MABL) • FAI Board of Directors • Reviewing MAD MABL, identifying gaps & next steps • CAO Council and Human Capital Working Group • Leadership • Priorities • Competencies will be basic to any approach NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

7. Competency Based Career Model • Main Purpose • To identify and prioritize development needs in order to build individual and team capability • Secondary Purpose • Recruitment and selection • Career planning and development • Succession planning NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

8. Objectives of Model • Strategic, integrated and coordinated approach. • Accelerate the creation of an acquisition workforce as proactive business leaders • Provide a blue print for the development of acquisition professionals as business leaders. • Provide a career map that integrates educational, developmental and experiential activities • Provide an acquisition workforce capable of meeting the evolving business needs of all Government agencies. NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

9. From What? Fragmented approach to development of business leaders Lack of consistent training standards Ad hoc employee development and career management system Presumption of needs based on looking backward Viewing learning as an expenditure Agency career management stovepipes Focus on training and courses Management’s responsibility (if they choose to act) Workforce training based on statutory requirements Process – oriented performance management To What? Process and environment that facilitates development of Business Leaders Consistent training standards Strategic and integrated employee development career plan Analysis and forecasting of needs thru disciplined, forward look Viewing learning as an investment Integrated Government wide approach to career management Focus on development through an integrated plan Shared responsibility with emphasis on self Workforce development based on capability needs Performance (competency) – based performance management Vision For Change NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

10. Operating Principles • Employees will take responsibility for their own careers. • Managers and employees will actively engage in a dialogue process to create a match between employee needs and mission objectives. • Agencies have the obligation to identify and communicate all of their developmental opportunities. • Agencies will participate in a common capabilities framework. • Agencies will promote movement across agencies, functions, levels and specialties. • Agencies will provide necessary funding to achieve capabilities requirements. • All agencies will participate in the governance process. NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

11. Work Force Shaping Process Talent Supply Process Career Management Process Corporate University Process Performance Management Process Managing and Developing Acquisition Business Leaders: An Integrated Process A structured approach to create a cadre of acquisition business leaders NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

12. Workforce Shaping • Structured approach • Competency based career model • Utilizing common processes and tools across the federal acquisition community • Common training • Skills assessment • Focused on developing characteristics of the workforce that are important to meeting future needs NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

13. Workforce Shaping Roles • Employee • Participate in job analysis • Functional Manager • Forecast future requirements • HR Professional • Create tools & facilitate • Senior Management • Describe desired strategic outcomes • Supporting Functions • OFPP, FAI, DAU, OPM, etc. • Provide tools, structure, facilitation NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

14. Workforce Shaping Initiatives • FAI validated business and technical competencies for contract specialists • FAI validated competencies for COTRs • FAC/CAO Council establishing acquisition workforce definition • ACMIS • OFPP drafting policy on common curriculum • FAI preparing skill assessment for CAO Council; supported by OMB NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

15. Talent Supply Process • Attracting new employees at all levels • Recruiting • Intern program • Outreach programs • Partnerships with colleges and universities • Educational Opportunities • College and university alliances • Establishment of educational consortium • Web based training/classroom training • Alternative training interventions • Incentives NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

16. Talent Supply Process Roles • Employee • Validate employee profile, support recruiting • Functional managers • Recruitment and selection • Human resource professionals • Develop overall strategic talent supply process • Senior management • Support process; provide resources; advocate for the profession • Supporting Functions • Intern program; recruiting advocates NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

17. Talent Supply Process Initiatives • Government-wide Acquisition Intern Program • Bowie State University Center of Excellence • Academic Guide • Human Capital Working Group Brochure NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

18. Career Management • Enables interaction between individuals and the structure and tools to allow them to manage their own careers. • Provides a clear “picture” of what is required to advance in the acquisition workforce. • Incorporates all phases of career advancement. • Provides for skill transfer across agencies. NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

19. Career Management Roles • Employee • Take active responsibility • Functional managers • Create opportunities; provide tools and feedback • Human resource professionals • Provide tools, training, counseling • Senior management • Create positive environment, provide resources • Supporting Functions • Create legislative, policy framework NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

20. Career Management Initiatives • FAI Board of Directors reviewing DOD certification program • FAC Human Capital Working Group reviewing mid and senior level development programs (e.g., Fellows Programs) NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

21. Corporate University • Government-wide approach to integrate training and development • Capability tracking and mapping • Experiential assignments • Knowledge transfer • Classroom based • E-Learning courses • Seminars/Conferences • On-line expertise • Collaborations • Communities of Practice • Enterprise Knowledge • Communication and Outreach NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

22. Corporate University Roles • Employee • Active participation and feedback • Functional managers • Plan, monitor and evaluate; identify requirements • Human resource professionals • Facilitate periodic development planning • Senior management • Commit resources; prioritize requirements • Supporting Functions • IT infrastructure; collaboration of existing training functions; ACE accreditation, academic institutions and commercial training NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

23. Corporate University Initiatives • FAI positioning itself in this role • Partnership with DAU • Discussions with ACE • DOD classes ACE recommended • DOD strategic partnerships with academic institutions • FAI Board of Directors provides guidance, priorities NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

24. Performance Management • Continuous dialog and feedback • Management • Individual • Rewards business leader contributions • Results in mission success! NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

25. Performance Management Roles • Employee • Seek and provide feedback; participate in dialogue • Functional managers • Communicate mission and goals; manage incentives and recognition • Human resource professionals • Provide tools and coaching; monitor process • Senior management • Establish strategic goals; model desired behaviors; provide visible rewards; provide resources • Supporting Functions • Union support; EAP support; OFPP & CAO Council provide strategic goals NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

26. Performance Management Initiatives • ACMIS • Skill assessment/gap analysis NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

27. Integrated Acquisition Workforce Development Process Work Force Shaping Process Acquisition Learning Resources Acquisition Learning Curriculum Common Processes and Tools Organizational Alliances Learning Interns Career Management Process • Career map • Educational • Developmental • Experiential • e-Learning Courses • Seminars/Conferences • Corporate University • Skills Assessments • Enterprise Knowledge Government-wide Corporate University Process Talent Supply Process Acquisition Workforce Recruitment Learning Continuous Dialog Management Individual Mission Success Rewards to Business Leaders Personal Incentives Performance Management Process NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”

28. www.fai.gov Publications, research, policies Conferences and events Career development Competency reports Training Blueprints www.faionline.com Web based training courses www.acmis.gov Contact FAI Call – 202-501-4757 Email – Questions@FAI.gov www.dau.mil Classroom and online training Continuous Learning Center Acquisition Community Connection Reference materials, support tools www.doi.gov/training/ acqint.html Government-wide Acquisition Intern Program Resources NCMA World Congress 2004 “Maximizing Value to Stakeholders…Contract Management within the Business Cycle”