Welcome to the Alaska National Guard Technician Performance Appraisal Application

1. Welcome to theAlaska National GuardTechnician Performance Appraisal Application

2. Learning Goals and Objectives • My Biz (Employee)/My Workplace (Supervisor) & Performance Appraisal Application (PAA) tools • Develop mission objectives and write one (1) critical element • Ensure critical elements satisfy either the Specific Measurable Aligned Relevant Timed or MARST criteria • Understand what a self assessment is and how to write one

3. Materials Participant Guide Need to Know Nice to Know Where to Go for Information

4. Performance Appraisal Application What Changes • Annual Appraisal Cycle: 1 April – 31 March • Minimum of 3 Critical Elements • Mandatory Supervisory “Critical Element” • Rating of Record: Level 1 thru Level 5 • Self Assessment • New NGB Form 430 (Performance Appraisal) • PAA accessed through My Biz and My Workplace

5. Performance Appraisal Application What Does Not Change • The Trial & Probationary Ratings and Periods • Postponement of Annual Ratings of Record • Supervisor Communicating Performance Plans • Below Fully Successful or Unacceptable Performance • Performance Improvement Plans (PIP) • The Appeal Process

6. Performance Appraisal Process Higher Level Reviewer Planning Supervisor Employee Supervisor Understands mission Reviews/revises Critical Elements Uses working Critical Element field on form Reviews performance plan for equity among employees in same occupation, and salary. Approves performance plan for employee Defines mission Develops Critical Elements Uses working Critical Element field on form Revises Critical Elements Cuts and pastes into Critical Element field on form F IN A L Monitoring, Developing, Rating, Rewarding Self Assessment Interim Review Performance Appraisal Rating is the basis for personnel actions.

7. Trial-Period Appraisals • Performance standards must be established within 30 days of appointment • A permanent technician must serve one-year probationary/trial period • Personal LWOP over 30-calendar days during the probationary period extends its duration—day for day • Absent-US (military duty) does not extend probationary period

8. Performance Appraisal Application Benefits • A performance appraisal system that encourages the fair and equitable evaluation of employees based on performance and results • Program shall provide for employee participation in program development, implementation, and application • A Higher level review ensures equitable and consistent application of, and compliance with, performance management requirements by all subordinate raters

9. Performance Appraisal Application TPR 430 • Prescribes a Five Rating Level Evaluation Method • Clarifies the procedures, and requirements for documentation of the Performance Appraisal Program • Prescribes the use of the New NGB Form 430(Performance Appraisal), to be used with My Biz & My Workplace • The Roles and Responsibilities

10. Performance Appraisal Application Appraisal Documentation: • Open & honest 2-way communications • Bias-free and legally sound • Discuss acceptable & unacceptable levels of individual job performance and behavior and outcome if not corrected • Signing appraisal acknowledges receipt not necessarily agreement

11. APPRAISAL APPEALS Technician may appeal any performance appraisal or notice of rating or any single aspect of an appraisal/rating. Timeframes for filing appeals: • Refer to negotiated procedures found in LMA and TPR 430 after consulting with HRO/ Labor Relations Specialist Performance Appraisal Review & Appeals Board: • Members must be equal or higher in grade & cannot be in technician’s chain of command • Entitled to representation • No appeal rights beyond the TAG

12. Performance Appraisal Program What can we clarify?

13. BREAK TIME!!

14. Overview My Biz My Workplace

15. What is My Biz? “Technician Info” “Military info” TECH

16. What is My Biz? DCPDS = the Defense Civilian Personnel Data System (massive database of DoD Civilian records) DCPDS HRO

17. Some definitions Employee= technician Supervisor= anyone who supervises a technician (GS, WS, AGR, state) Higher Level Reviewer= final reviewer in the rating chain (“boss’ boss”)

18. What is My Biz? A Self-Service application (web-based) that allows technician employees to: • ACCESS & VIEW • tech employment info

19. What is My Biz? MAINTAIN • some of your personal information…

20. What is My Biz? PRINT • Your own SF 50s (personnel actions) Old: HRO to Supv *NEW*: self service (LES, DD214, SF50) SF 50 Personnel Action

21. Who gets a My Biz account? • All Permanent and Indefinite technicians automatically get a My Biz account • My Biz interfaces with DCPDS nightly to create/update accounts DCPDS

22. What can employees VIEW? Can VIEW data related to their technician employment such as: • Appointment information • Position information (current & historical) • Salary information • Awards and Bonus information • Performance Appraisals • Personnel Actions

23. What can employees MAINTAIN? • Employees can MAINTAIN the following data: • Race and National Origin designation • Handicap code • Phone numbers • Email addresses*** • Foreign language proficiency • Emergency Contactinfo • Education and Training* • *must be validated

24. HRDS Validation

25. What is My Workplace? My Workplace is a Self-Serviceapplication that allows supervisors of technician employees: • VIEW • employee personnel information • personnel actions that have processed on their employees

26. What is My Workplace? • INPUT & TRACK • Performance Appraisal information

27. Who gets a My Workplace account? • Anyone who supervises technicians • including AGRs, state employees (TAG) • Nightly interface with DCPDS to update and create accounts DCPDS

28. My Workplace – what can I view? • Supervisors can currently view the following employee info: • Position information (current & historical) • Salary information • Awards & Bonuses • Performance info • Appointment info • Personnel Actions

29. Test Drive https://compo.dcpds.cpms.osd.mil

30. My biz & My Workplace how do I get there? https://compo.dcpds.cpms.osd.mil • Bookmark it! • Register your CAC first! ALWAYS choose the non-email certificate • Default user-ID = SSN with hyphens

31. My Biz / My Workplace MY Biz / MY Workplace screenshots

32. My Biz/My Workplace

33. My Biz/My Workplace

34. My Biz/My Workplace

35. My Biz/My Workplace

36. My Biz/My Workplace

37. My Biz/My Workplace

38. My Biz/My Workplace

39. My Biz/My Workplace

40. My Biz/My Workplace

41. What may I clarify?

42. BREAK TIME!!

43. Mission Objective – where is it located Information for your Mission Objective

44. PD D1195000 (formerly 70637000) • SURFACE MAINT MECHANIC • This position is located in the Joint Forces Headquarters—State, Logistics Directorate (J-4), Surface Maintenance Facility. The purpose of this position is to troubleshoot, repair, maintain, inspect, and/or overhaul a variety of complex combat, tactical, commercial, and special purpose vehicles and equipment having complicated mechanical and non-mechanical systems with a variety of interconnected systems.

45. Critical Elements Alaska National GuardTechnician PerformanceAppraisal Program Appraisal 5 Outstanding 4 Excellent 3 Fully Successful 2 Marginal 1 Unacceptable Not Rated

46. Performance Appraisal Program Critical Element(s) • An expression of performance expectations in the performance plan that are linked to the organization’s goal(s) and mission(s) • Each employee shall have their work assignments or responsibilities described in their performance plan as a critical element(s)

47. Five Rating Level Evaluation Method Rating Critical Elements

48. Five Rating Level Evaluation Method Rating of Record Rating of Record Exercise

49. Five Rating Level Evaluation Method Valued performance should be rewarded What Your Rating of Record Means

50. ACTIVITY Roles & Responsibilities GROUPS GROUPS TAG HRO Supervisor Employee TPR 430