SWAN

1. SWAN Sis Web AtteNdance

2. What is SWAN ? • SWAN is an add-on piece to the DSL project. • Allows for grades and attendance to be entered through a web page • Accessed at: https://dsl.hccanet.org/swan

3. How to set up SWAN • Decide if you would like either grades, attendance or both. • For attendance • Existing periods, setup is almost instantaneous • Homerooms take a little longer to create • For grades – grading periods & date range for each. • Decide who in each building will be responsible for loading the data into Poise. • Give H/CCA your decisions!

4. H/CCA ‘takes over’ • Once H/CCA has the information, the setup phase starts. • The people who are going to be loading data will be given permissions on their accounts. • The building(s) will have new parameters added to tell SWAN what data to extract.

5. The ball’s back in your court • Once the set up is complete, teachers can start using SWAN for attendance or grades first thing the following day. • Any teacher accessing SWAN will need a DSL account, including the person loading the attendance or grades. • Minimal training will be needed.

6. SWAN main page Even though you can see all the buildings, you can only access the one in which you teach. Click on building to enter. https://dsl.hccanet.org/swan

7. Attendance Screen Notice how absent students appear shaded – this is after submitting Teachers will automatically be taken to their class unless they are setup with more than one. In those cases, a dropdown box will appear

8. Attendance submitted After the teacher has updated the list of students and clicked ‘Send to office’ – this is the confirmation screen.

9. Check attendance The office personnel checks which teachers have and haven’t entered attendance. This screen is available from the main SWAN page, at the bottom.

10. Loading the attendance to ABSE • Once the person has checked all teachers have submitted attendance the information can be loaded. • The user logs into Poise and runs the SWAN2SIS program • Only users with permission can run this procedure.

11. Remember !! • Attendance can be changed as many times as necessary by the teacher UNTIL it is loaded at the office. • Once attendance is loaded it cannot be overwritten • HOWEVER – new absence or tardy information can be recorded !!

12. Grades Choose class and then click – ‘Get my class list’ Drop down box holds all of the courses

13. Enter grades Erase grades on the screen only, not in poise Display codes Descriptions: Will Show comment codes and valid marks Grades can be entered over a period of time. They will be stored on the web server until they are loaded by the school. After recording a few grades, click ‘Submit these grades’. Then come back later to finish the job – old scores will be there already.

14. Display codes Descriptions

15. Check that grades are entered * Bottom of the main screen Green text = grades entered Orange text = some data entered, but not complete Red text = grades have yet to be started

16. Loading grades Once all grades are entered, user with permission will run two procedures: First: #13 – downloads and merges grade file into buildings PTR Second: #12 – loads the grades into SIS There is a report in the PTR called; ATT2SIS.TXT when finished.

17. Check lunch counts When teachers submit attendance, they can also take lunch counts for the day. This screen is one of the dropdowns available on the main SWAN screen.