Educational Visits Snap shot Governors’ Clerks

1. Educational Visits Snap shot Governors’ Clerks Developed by THE OUTDOOR EDUCATION ADVISERS’ PANEL and Essex County Council Outdoor Education Offsite Visits Trainers : Bruce Clements, Norberto Fusi Contact Sue Bryce 01245 430942 Spring 2011

2. Partnering Big society Clustering External funding Volunteers Trust Academies Which establishment? Who is the employer? What is the role of governors? Roles and responsibilities need to be clear

3. Employer/ Governing Body Liabilities Head of establishment EVC Delegated Responsibilities with proven competence Visit/ activity leader Staff • Both pastoral • & technical leader 4. “Sign posted” project Volunteers + 2. Pastoral leader / staff Technical provider Sub - Provider 3. Commissioned pastoral and technical provider Sub - Provider

4. The Challenge Horizon Challenge Committing Demanding Stretching Stimulating Illuminating Horizon On-site Local Unfamiliar Overnight Abroad

5. Offsite / technical risk? • All comes together offsite – safeguarding, insurance, risk management, staff competency, special needs etc. • Proven competence • Safeguard the young people • Safeguard the staff • Law • Roles and responsibilities - • ECC • Educational Visits Adviser • Head teacher • Educational Visits Coordinator • Visit leaders • Staff • Volunteers • Young people Governors

6. Local Authority guidance

7. Trip planning in brief • Transport • Programme • Activities • Providers? • Staffing • Who, when, how • Competency - skills, roles and responsibilities • Special requirements • Support • Contingency, incidents and emergencies

8. What is the need? What is the aim? Who is responsible? Who is competent? What is the reasonable plan? Who do we inform? What is the back up plan? Needs? Objectives & outcomes Roles / responsibilities & for which bit? Proof of competence – for which bits? Visit plan & risk management Parents, heads, EVC? plan B for activity, Emergency / contingency plan, Insurance, contacts at base camp…. Success means competent people having this toolkit

9. Competence proven Everyday risk Significant risk Own staff provide pastoral supervision Competence proven Commissioned project Pastoral supervision by other CRB Child protection policy References Inspection. Who inspects?

10. Some questions to go away with… Do you have a proven trained EVC? Do you have a robust visits system? Are all roles and responsibilities understood e.g.. governors, staff, parents, pupils? Does your governing body sign off the system / significant visits? Are your visit leaders trained & competent? What if there is a significant incident? Do you have a working emergency plan?

11. EVC training covers • Legal duties • Roles and responsibilities • EVC duties • Risk management • External providers • local / significant • tour operators • Notification and agreement through • Dofe • What if and emergency plans • Website

12. Roles and responsibilities Governor training EVC training Visit leader training Visits system / visits policy? Audit trail Emergency system in place? Telephone 01245 430942 www.essex.gov.uk/educationalvisits educational.visits@essex.gov.uk What next?

13. LoTC 2nd October 2008 “Memorable activities lead to memorable learning.” Robin Hammerton - Ofsted