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Discover how SPADE offers a secure space to store, share, and manage files while learning collaboration tools with Jonaliane Flores, Paul Gonzales, and Lian Malubay. Explore project background, solution approach, budget, challenges, lessons learned, and future recommendations.
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SPADE(SharePoint, Active Directory & Exchange) A Web-based File Sharing Alternative Team otl (Opportunity to learn) Jonaliane FloresPaul GonzaleSLian Malubay
Introduction • SPADE: A Web-based File Sharing Solution • Your Opportunity to Learnsomething new. • Jonaliane Flores • SharePoint software, web design • Paul Gonzales • SharePoint hardware, network and software • Lian Malubay • Exchange Software, Documentation
Agenda • Project Background • Solution Approach • Budget • System Review • Challenges • Lessons learned • Conclusion • Recommendations • Acknowledgements • Questions
Project Background Create a central file sharing solution alternative • A central location to store and share files • Securely store and share files • Identify file modifications, who modified it, revert to previous versions of the document.
Solution Approach Microsoft SharePoint 2016 • Document Libraries • SharePoint Permission Level • Version Control
Solution Approach Team SIte
Solution Approach SUB SITE
Solution Approach Document library
Solution Approach Permission Levels
Solution Approach Version Control
Solution Approach Compare
Solution Approach mailbox
Challenges Network
Challenges Hardware
Challenges Software Microsoft SharePoint 2013 Site MailboxSource: [1]
Lessons Learned • Do your research! • Plan ahead of schedule • Get the hardware you need
Conclusion - Team Site & Document Libraries • The main deliverables of our project are: • Functioning central file-sharing solution. • Functioning mailserver. • Manage local domain users & configure security permissions. • Simple functioning network infrastructure. • Missed scope • Departments not divided into subnets • Total budget: Expected: $60,376.45 Actual: $56,529.80 Variance: +$3,846.65 - Microsoft Exchange 2016 -ActiveDirectory - Router, Switch & vSwitches
Recommendations • Cloud Computing (IaaS) • Better hardware • Better hardware support • Servers moved to the cloud = no longer have to manage infrastructure locally • Microsoft SharePoint Online • Cheaper • Office 365 & OneDrive friendly • 99.9% uptime due to Microsoft SLA [2] • Full Site collection functionality • Search tool, Help tool, send sms (short message service), and alerts
Acknowledgements Special thanks to: Andrew Campbell Guidance and assistance as our Capstone Instructor Quamaral Zaman ALAs (Applied Learning Activities) Viktor Lyagutsky SharePointadvice & security Chris Driedger Hyper-V, virtual network environment, CALs Candace Van Apeldoorn Teaching us ITIL (Information Technology Infrastructure Library) SAIT Providing hardware & software resources and work area.
Thank You Questions?
References [1] S. Cameron, "Quite Cloudy," 16 July 2013. [Online]. Available: http://blog.quitecloudy.com/2013/07/site-mailboxes-exchange-or-sharepoint.html. [Accessed 15 April 2019]. [2] K. Brooks, "SysTools," 27 February 2018. [Online]. Available: https://www.systoolsgroup.com/updates/sharepoint-on-premise-vs-sharepoint-online/. [Accessed 15 April 2019].
