Welcome and Questions?

1. Welcome and Questions? Day 4

2. Component 6: Procedures for Record Keeping & Decision Making

3. Team Initiated Problem Solving (TIPS) Action and Outcome Driven Review Status and Identify Problems Team Initiated Problem Solving (TIPS) Model Develop and Refine Hypotheses Evaluate and Revise Action Plan Collect and Use Data Discuss and Select Solutions Develop and Implement Action Plan Problem Solving Meeting Foundations

4. Improving Decision-Making via Problem Solving Action Planning & Evaluation Problem Solving Problem Solution Information/ Data

5. Organizing for an effective problem solving conversation A key to collective problem solving is to provide a visual context that allows everyone to follow and contribute Problem Use Data Out of Time Solution

6. Define roles for effective meetings Typically NOT the administrator Can one person serve multiple roles? Are there other roles needed? • Core roles • Facilitator • Minute taker • Data analyst • Active team member • Administrator • Backup for each role

7. Any tasks assigned get copied to the meeting minutes of the next meeting as a follow up item Meeting Agenda Item: Meeting Foundations Tasks: What, by whom, by when

8. PBIS Team Meeting Minutes and Problem-Solving Action Plan Form Today’s Meeting: Date, time, location: Facilitator: Minute Taker: Data Analyst: Next Meeting: Date, time, location: Facilitator: Minute Taker: Data Analyst: Team Members (bold are present today) Administrative/General Information and Issues Problem-Solving Action Plan Evaluation of Team Meeting (Mark your ratings with an “X”)

9. Meeting Foundations

11. Langley Elementary PBIS Team Meeting Minutes and Problem-Solving Action Plan Form Today’s Meeting: Date, time, location: Facilitator: Minute Taker: Data Analyst: • Where in the Form would you place: • Planning for next PTA meeting? • Too many students in the “intensive support” for literacy • Schedule for hallway monitoring for next month • There have been five fights on playground in last month. • Next meeting report on lunch-room status. Next Meeting: Date, time, location: Facilitator: Minute Taker: Data Analyst: Team Members (bold are present today) Administrative/General Information and Issues Problem-Solving Action Plan Evaluation of Team Meeting (Mark your ratings with an “X”)

12. Before the Meeting… • Room reserved • “New” items solicited for agenda • Agenda produced • Team member roles determined • Data reviewed by Data Analyst before the meeting; Analyst ready to lead team through discussion of (a) possible new problems and (b) effects of in-process solutions on “old” problems • Computer reserved; access to SWIS online database assured • LCD projector reserved & set up to project data (or team has some other strategy for ensuring team members can review data at meeting) • Team members have individual TIPS Notebooks to bring to meeting(We’ll review the (a) before-meeting, (b) during-meeting, and (c) after-meetings responsibilities of individual team members later in this workshop)

15. At Close of and After Meeting… • Meeting Minutes and Problem-Solving Action Plan completed • Copy of Meeting Minutes & Problem-Solving Action Plan distributed to each member within 24 hrs.

16. Plan for Roll-out

17. Today’s Agenda • Team Presentations (5 -10 minutes) • Roll-out for STAFF • Roll-out for STUDENTS • Roll-out for FAMILIES • NEXT STEPS

18. TEAM PRESENTATIONS!

19. VTPBiS Roll-out for Staff • What is it? • When? • Agenda? • Materials? • Responsible team members?

20. VTPBiS Roll-out for Students • What is it? • When should it take place? • How to prepare for it? • What to cover? • Related activities? • How often to revisit? • Responsible team members?

21. VTPBiS Roll-out for Families Objectives: • Communicate the goals of VTPBiS • Explain how you will use VTPBiS to create social culture • Enlist parents to be partners

22. Ways to Communicate VTPBiS to Families • Letter and packet • General presentation at back-to-school event • Review by classroom teachers • Tri-fold brochure • Information on web-site • PTA presentation • Newsletter • Homework assignment for students to teach parents expectations

23. Activity #16:Planning Staff Roll-out • As a team, design your VTPBiS roll-out for all staff at your school (specials, lunch room, instructional assistants, bus drivers, etc.) • Use Workbook Staff Roll-out Worksheet

24. Activity #17:Planning for Student Roll-out • As a team, plan out when, where and how you will roll-out your VTPBiS program for the students at your school • Include date(s) & format for revisiting the plan with all students • Use Workbook Student Roll-out Worksheet

25. Activity #18:Planning VTPBiS Roll-out for Families • As a team, plan out when, where and how you will roll-out your VTPBiS program for parents • Use Workbook Roll-out Worksheet

26. Activity #19:Completion of VTPBiS Workbook and Workbook • As a team, list all tasks & projects that still need to be finished. • Use Workbook Roll-out Worksheet

27. Where do we go from here… thoughts and questions.

28. THANK YOU! Safe Travels!