Identifying Syntactical Errors

1. Identifying Syntactical Errors • Grammar Identified by a Blue squiggle line in Word or by a proofreader. Typical syntactical errors include: • Run on Sentences • Duplicate Words • Improper capitalizations • Improper punctuation

2. Handling Syntactical Errors • Fix by deleting incorrect text and inserting correct word, phrase, or punctuation • The previous text is shown as a strike through • The updated text is shown as a change selection • The Decision maker is responsible for accepting or rejecting the change

3. Content and Clarity • Most useful Collaboration • Reviewers can • Offer suggestions within the document • Annotate document with comments

4. In Text Changes: • Like Spelling or Syntactical changes: • Delete and insert • Used most by technical writers • Decision Maker responsible for accepting and rejecting changes

5. Annotation • Insert question or comment in the margin • No changes to text • Initiate brainstorming • Best for questions of research or clarity • Used most by Subject Matter Experts (SMEs)

6. Finalizing Document Changes • Completed by Decision Maker • Person assigned the request • Review suggestions • All changes • All comments • Accept or Reject Changes Submit to Requestor for approval/suggestions • Address requestor questions/suggestions • Practice Now

7. Finalizing Document Changes, cont’d. • Final review • Final proofreading • Make sure all comments/suggestions have been addressed • Save new document with name that indicates it is complete • Forward a copy to each team member • Release to original requestor

8. Identifying initial and subsequent changes • WTC color codes changes as follows: • RED: Original Author changes • Blue: First Review • Green, Violet, Dark Red, Teal, Dark Yellow, Gray: sequence of subsequent reviewers Complete Lesson 2b