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Using CORe Website to Navigate the CORe River by Sue Losen 05/09/13

Using CORe Website to Navigate the CORe River by Sue Losen 05/09/13. CORe Information. http://dwd.wisconsin.gov/core/. CORe News Flash. CORe NewsFlash Due in May 2013 Expenditure Reports WIA Weekly Cash Draw due by 4:30 PM on Thursday  May 9th  for payment on Tuesday, May 14th.

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Using CORe Website to Navigate the CORe River by Sue Losen 05/09/13

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  1. Using CORe Website to Navigate the CORe RiverbySue Losen05/09/13

  2. CORe Information

  3. http://dwd.wisconsin.gov/core/

  4. CORe News Flash • CORe NewsFlash • Due in May 2013 • Expenditure Reports • WIA Weekly Cash Draw due by 4:30 PM on Thursday  May 9th  for payment on Tuesday, May 14th. • Quarter 1 2013 Employee Count reports due by March 8th based on the Employee Count at the middle of February. • ACH Deposits: • WIA Weekly Cash Draw on Tuesday May 14th,

  5. Quick Links • Quick Links • CORe Reports • Contacts for CORe • Helpful Resources • Dept. of Children & Families

  6. CORe Helpful Resources http://dwd.wisconsin.gov/core/resources/default.htm

  7. Getting Started http://dwd.wisconsin.gov/core/gettingstarted.htm

  8. Reporting to DCF Data entered from agency books Submit via email No certification No paper CORe revisions are always replacements

  9. Reporting to DCF File name and email subject line County # County Name Report Month Year • 06 Buffalo Cty 05 13 • 13 Dane Shared 05 13 • 05 Brown EC Q2 13

  10. Program Specific • 2013 State County Contract for Social or Human Services • October DocuSign • Child Support

  11. Payment Process Daily Activities • Expenditure Reports are uploaded to CORe system • CORe website reports update overnight

  12. Payment Process Monthly • 28th - Expenditure Reports due by 4:30 • 2nd or 3rd- Bank Reconciliation Report should show scheduled payments • 5th - ACH Deposit made to your agency’s bank account

  13. Numerous CORe Reports Available Contract Balance by Agency Expenditure Information Payment Information Special Program Reports

  14. Reference Report Navigation and Printing Tips Core Resources

  15. Issues I don’t have time to look at reports; my internet is slow. I don’t know what they mean and when to use each one.

  16. Situations How much money is my agency receiving at the next payment date? Why didn’t I receive the amount of money I requested? It is a long contract, what is my spending rate?

  17. Payment Reconciliation Why spend the time? It is your money. If some thing can go, wrong it will.

  18. Payment Reconciliation • Agency user and email errors • Forgot to hit send • Caught by spam filter • State agency and email errors • Spam filters • Missed processor • Code causing reject • Special character

  19. CORe Reports“Reconciliation Tools” • Monthly Expense Detail • Contract Balance Report • Bank Deposits Reconciliation • Agency Contract Detail

  20. Monthly Expense Detail Report “The I hope my submission got there report” If you have 2 minutes check this one out.

  21. Monthly Expense Detail Report Best place to verify if DWD/DCF has received and processed your expense report for the month Summarizes all expenditures reported by your agency for the calendar year

  22. Example: Monthly Exp. Detail In this example, the Agency has not filed their April report.

  23. Bank Deposit Reconciliation Report “The peace of mind for treasurers and auditors report.”

  24. Bank Deposit Reconciliation Report Shows payments sorted: by deposit date, or by agency May take place of audit confirmation PDF files available for ease of printing

  25. Example: Bank Reconciliation • Default view is ‘by date’

  26. Example: Bank Reconciliation • 2nd tab is ‘by agency’

  27. Contract Balance by Agency Report • The “where am I financially” report

  28. Contract Balance by Agency Shows a ‘snapshot’ of your agency’s status through the month you select. Shows: Contract Amounts (Zero if “non capped”) Total expenditures reported to date Total reimbursements received to date Any pending payments

  29. Example: Contract Balance • Contract Code Contract Name • Start Period End Period • Contract Amount • Expenditure Amount Amount Spent % • Prepayment Reimbursement • Exp not reimbursed Over Contract • Contract Balance Cash Position

  30. Example: Contract Balance

  31. Agency Contract Detail - Monthly • The “what did Madison do to my numbers report?”

  32. Agency Contract Detail - Monthly • For the selected month: • Shows Expenditure and Payment data “side by side” • Includes column showing State Uploads/adjustments

  33. Oops! Error Corrections • Best method – add correction on next regular report • If you resubmit an expenditure report, the entire month’s report must be resubmitted (original report plus the change). • NOTE: Instructions are same as for year-end closeout: http://dwd.wisconsin.gov/core/resources/report_after_grant_end.htm

  34. Contact Us CORe Accountants in DWD Finance: Sue Losen 608/266-7915 Sue.Losen@wisconsin.gov Rebecca Mogensen 608/267-1366 Rebecca.Mogensen@wisconsin.gov

  35. Any questions? http://dwd.wisconsin.gov/core/

  36. Core Information Thank you for inviting me! Safe travels on the CORe River • Sue Losen • 608 -266-7915 • sue.losen@wisconsin.gov

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