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UCL Finance Reporting Project

UCL Finance Reporting Project. Feedback & Follow up on Q1 Forecast Pilot FRP User Group 14 February 2008. Issues identified from Pilot exercise. Technical glitches to be fixed (eg bugs, formulae, links, formatting) Account cleansing issues

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UCL Finance Reporting Project

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  1. UCL Finance Reporting Project Feedback & Follow up on Q1 Forecast Pilot FRP User Group 14 February 2008

  2. Issues identified from Pilot exercise • Technical glitches to be fixed (eg bugs, formulae, links, formatting) • Account cleansing issues • Process issues (eg monthly forecasts, new account set up process) • Structure & content of Workbooks • Size of workbooks • Remove/separate out accounts for review only • Structure & content of Entry/Summary sheets • Confirmation of rows & columns • Sort order of accounts • Default spread methods • Facility for distribution and reserve adjustments between Forecasts • Access to system via WTS • Advice and support • Time taken to complete exercise • Entry – between 3 hrs and 4 days. Average = 7 hrs • First level approval – between 1 hr and 12 hrs. Average = 4 hrs

  3. Steps taken and Progress made • Technical issues fixed • Workbooks to be tested thoroughly before Pilot 2 • Programme to address account cleansing issues initiated • Monthly Forecast Process specification completed • New Account set up process under review • WTS problems investigated and solutions proposed • Helpdesk facility planned • Faculty Distribution workbook developed • Changes to content and structure of workbooks implemented

  4. Changes to content & structure of workbooks • Performance times improved • Accounts for review only separated out • Closed accounts and Balance Sheet accounts removed • All accounts in single workbook • Changes to Entry Worksheet • Income Exception rows added for all accounts • Income and Expenditure sub totals added • Column headers added to indicate actual data • Default spread method changed (Budget entry = Current Forecast, Forecast update = manual) • Ability to cut and paste data • Column added to show Previous Forecast • Changes to Summary Worksheet • Ordered by source then account • Added Previous Forecast data and Variance between Current Forecast and Previous Forecast

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