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Chapter 3: Determining Feasibility & Managing Analysis & Design Activities

Chapter 3: Determining Feasibility & Managing Analysis & Design Activities. Instructor: Paul K Chen. Topics. Project Management Functions Five Major Project Fundamentals that the System Analysts Must Handle Activity Planning and Control Tools Project Scope Document.

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Chapter 3: Determining Feasibility & Managing Analysis & Design Activities

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  1. Chapter 3: Determining Feasibility & Managing Analysis & Design Activities Instructor: Paul K Chen

  2. Topics • Project Management Functions • Five Major Project Fundamentalsthat the System Analysts Must Handle • Activity Planning and Control • Tools • Project Scope Document

  3. Five Major Project Fundamentals For System Analysts The five project fundamentals the system analysts must handle are: • Project initiation • Determining project feasibility • Project scheduling • Activity planning and control • Managing system analysis team members

  4. Activity Planning and Control Beginning to plan a project by breaking it these three major activities : • Analysis • Design • Implementation

  5. Activity Planning and Control Refining the planning and scheduling of analysis activities by adding detailed tasks and establishing the following milestones: • Data Gathering • Data Flow & Decision analysis • Proposal Preparation

  6. TBS: Task Breakdown Structure

  7. Tools for Planning & Scheduling Activities • Gantt Chart & PERT (Program Evaluation and Review Techniques) diagram; Spreadsheet • Computer-based project scheduling Such as: Microsoft Project; Computer Associates’ CA-Super Project

  8. Gantt vs. PERT Diagram A B C D E 4 2 5 Time 9 15 20 C, 5 A 4 40 50 E, 6 10 B, 2 D,3 30 The longest path is called critical path. 10-30-40-50 =? 10-20-40-50= 15 Circles called events

  9. Project Scope Document I ExecutiveSummary -- Business needs II Project Background -- How did the project start? -- Who is the sponsor? III Project Definition -- Project Objectives -- Project Organization -- Project Critical Success Factor -- Measurements of Success

  10. Project Scope Document IV Project Scope What’s in the System? What’s not in the system? Samples of Queries & Reports V Methodology and Approach Methodology Employed Techniques Employed

  11. Project Scope Document VI Project Cost/Benefits VII Project Schedule, Budget and Resources VIII Project Planning Assumptions and Issues -- Project Assumptions -- Project Risks -- Project Contingencies IX Expected Follow-on Projects

  12. Summary Project management consists of these four essential elements: • Planning (an iterative process) Determining the deliverables Estimating efforts and cost Projecting the resources • Organizing Assembling the team Defining and establishing the structure of the team Creating a productive environment

  13. Summary • Controlling the project Monitoring the progress Reporting performance and variables Adjusting resources • Leading the project Emphasizing human factors—motivation; Team spirit; Delegation

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