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Getting Things Done The Art of Stress – Free Productivity by David Allen

Getting Things Done The Art of Stress – Free Productivity by David Allen. ppt by Beverly Dennis, MBA. It’s All in Your Mind. Key elements Control Perspective Incompletes and Open Loops pull at your attention Identify those things that “ring your bell”. Managing Commitments.

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Getting Things Done The Art of Stress – Free Productivity by David Allen

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  1. Getting Things Done The Art of Stress – Free ProductivitybyDavid Allen ppt by Beverly Dennis, MBA

  2. It’s All in Your Mind • Key elements • Control • Perspective • Incompletes and Open Loops pull at your attention • Identify those things that “ring your bell”

  3. Managing Commitments • If it’s on your mind, your mind is not clear • What is your commitment and what must be done? • Organize reminders of your action plan and free your brain from keeping track of everything

  4. Workflow Process • Collect • Process • Organize • Review • Do

  5. Collect • Capture everything that you need to track or remember or act on in what Allen calls a 'bucket' • Get everything out of your head and into your collection device, ready for processing • All buckets should be processed to empty at least once per week.

  6. Process • Start at the top • Deal with one item at a time • Never put anything back into 'in' • If an item requires action • Do it (if it takes less than two minutes) • Delegate it, or defer it. • If not • File it for reference • Throw it away, or • Incubate it for possible action later.

  7. Organize • Next actions - For every item requiring your attention, decide what is the next action that you can physically take on it • Calendar – For day-specific actions, time specific actions, day-specific information • No more “Daily to-do lists!” • Projects - Every 'open loop' which requires more than one physical action to achieve becomes a 'project‘ • Waiting for - When you have delegated an action to someone else or are waiting for some external event before you can move a project forward, Someday/Maybe - things that you want to do at some point, but not right now

  8. Review • Review your lists of actions and reminders them at least daily • At least weekly, review all your outstanding actions, projects and 'waiting for' items • Create a "tickler file" in order to help refresh your memory

  9. Do • Action choice criteria • Context • Time • Energy • Priority

  10. Perspective on 6 Levels • Current actions • Current projects • Areas of responsibility • Yearly goals • 5 year vision • Life goals

  11. More Tools • Tips and Tools from www.davidco.com • Lifehacker.com • Getting Things Done Outlook Add-In • http://gtdsupport.netcentrics.com • GTD for Lotus Notes • GTD for Blackberry • www.blackberryinsight.com

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