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Board of Directors Orientation

This document outlines the various policies and procedures that apply to staff, board members, and volunteers at OCN. It covers topics such as confidentiality, conflict of interest, whistleblower protection, travel reimbursements, and more.

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Board of Directors Orientation

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  1. Board of Directors Orientation Policies and Procedures

  2. OCN Policies and Procedures • Apply to staff, board members and volunteers. • Any changes require Board approval.

  3. Confidentiality Policy All staff and volunteers are required to sign a confidentiality statement.

  4. Conflict of Interest Policy • All OCN employees, Board Members and volunteers shall respect and adhere to the fundamental principles of ethical service. Each individual will: • Make decisions and recommendations based on the best interest of the organization • Refrain from taking action when the predominant effect will result in personal gain, include financial decisions which might affect any family members. • Act impartially and not give preferential treatment to any private organization, vendor or individual • Refrain from making an unauthorized commitment or promise of any kind, which would bind the OCN • Refrain from accepting money or anything of value from an outside source for performing or not performing the duties of the position.

  5. Whistleblower Policy • OCN Code of Ethics and Conduct (“Code”) requires directors, officers and employees to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of OCN, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations. • Responsible for reporting suspected violations • Can report concerns confidentially • Protected from retaliation

  6. Travel Reimbursements • Any Board Member traveling to represent OCN as authorized by the Board of Directors to assist in OCN business will be reimbursed for travel and expenses in the same manner that staff members are reimbursed. • The Executive Director and/or the Board of Directors must approve travel. Eligible expenses for reimbursement include hotel, meals, and transportation. • Daily expenses are established and reimbursed in accordance with the U.S. General Services Administration standard. • Reimbursement will be made up to the per diem and only for documented expenditures. • No reimbursement will be made for alcohol purchases. Original receipts for hotel and meals must be provided before reimbursement can be made.

  7. Questions about Policies and Procedures … Jana Bitton bitton@up.edu 503-342-4047 Kelley Ilic ilic@up.edu 503-342-4048

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