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SAFAC

SAFAC. 2012-2013. SAFAC allocates funding to undergraduate student organizations that are registered with COSO SAFAC only allocates funds for one fiscal year. A referendum is required for multi-year expenditures. We are here to subsidize an organization’s expenditures, not to fully fund.

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SAFAC

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  1. SAFAC 2012-2013

  2. SAFAC allocates funding to undergraduate student organizations that are registered with COSO • SAFAC only allocates funds for one fiscal year. A referendum is required for multi-year expenditures. • We are here to subsidize an organization’s expenditures, not to fully fund Introduction to SAFAC

  3. How it relates to the guiding principles • Necessity of expenditures for successful completion of program • On campus and open to entire university community What SAFAC takes into account when reviewing a budget…

  4. Fall Budget Request • Typically submitted during the spring semester of the previous year • Only for events taking place up until Fall Break • Money is removed from your account after Fall Break • Supplemental Funding (can ask for up to 2 per year) • Funding in excess of Fall Budget Allocation • Must make an appointment to present before the committee • Capital Funding • Requests for equipment or items that will last more than one year • Must make an appointment with Director of Student Activities Types of Funding

  5. Budget Request Form *Can be found online at www.miami.edu/safac A look at the forms…

  6. After Voting

  7. Complete in the Following Order: • Meet with your Executive Board to Determine Funding far in advance (start at least a month before you would need the money!) • Fill out the 2012-2013 budget request form and attach documentation for EVERYTHING that is not explicitly stated in our guidelines • Consult with your liaison if you have questions • Meet with your liaison to review and sign the form • Obtain signatures from advisor, president and treasurer AFTER meeting with your liaison! How to Make a SAFAC Request

  8. Email a copy of the form to safac@miami.edu with the following subject line: Organization Name_Budget Request Type_ 2012-2013 ex. (COSO_Supplemental Budget Request_2012-2013) • Submit signed form and written documentationto the STIC • If Supplemental, make sure to sign up for a presentation time • SAFAC meets Wednesdays from 2:30-4:45

  9. Business Expense Reimbursement Form (BERF) • Interdepartmental Requisition (IDR) • Check requisition • For stipulated funds  take a contract or invoice to Laura Stott as that money is not automatically put into your account • If you have questions about your account balance, talk to your advisor! Dealing with the money

  10. SAFAC does NOT fund reimbursements • If you purchase anything before the Friday after you are eligible to present to SAFAC, it is considered a reimbursement and will not be funded • In order to be eligible to present for a specific Wednesday, your form MUST be turned in no later than 5pm the Friday before • PLAN AHEAD! • If an emergency arises—contact safac@miami.edu immediately Reimbursements

  11. Student Government process • Visit www.miami.edu/sg for more information SAFAC Appeals Process

  12. Twitter: @UMSAFAC • Facebook • www.facebook.com/um.safac SAFAC Online Resources

  13. Questions???? Contact us at 305-284-6399 Or on the web www.miami.edu/safac Email the SAFAC Chair with questions at safac@miami.edu

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