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Simmons College

Bernadette Bedminster Brooke Bronkovic Daureen Lingley Erica Torres. Simmons College. The Purchasing Process. Technology Department. Bernadette Bedminster Brooke Bronkovic Daureen Lingley Erica Torres. Document the process Determine controls Both Present & Missing

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Simmons College

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  1. Bernadette Bedminster Brooke Bronkovic DaureenLingley Erica Torres Simmons College ThePurchasingProcess Technology Department Bernadette Bedminster Brooke Bronkovic Daureen Lingley Erica Torres

  2. Document the process • Determine controls • Both Present & Missing • Identify the significance of controls • How these controls impact • Both the Operations & Information Processes • Create a Process Review Report • Offering recommendations to our client Introduction / Agenda

  3. Private, college • In Boston, Massachusetts. • founded in 1899, • four-year women’s undergraduate • four graduate professional schools • with programs for both men & women Organization overview

  4. Simmons College is centrally located at: • 300 The Fenway. Location • There are approximately 400 faculty members, • with 206 full-time faculty members • approximately 200 part-time members; • There is an impressive 12:1 student/faculty ratio. • With roughly 300 full-time staff members • The student body at Simmons College consists of : • nearly 2,000 undergraduate women students • and over 2,000 graduate men and women students,

  5. There are approximately 400 faculty members, • with 206 full-time faculty members • approximately 200 part-time members; Facts: Faculty

  6. There is an impressive 12:1 student/faculty ratio. • With roughly 300 full-time staff members Facts: Faculty Ratio

  7. The student body consists of : • nearly 2,000 undergraduate women students • and over 2,000 graduate men and women students Facts: Student Body

  8. Technology Department at Simmons College • Contact: • Patricia Santoro • Operations Manager • Technology Equipment • Computer hardware and software • Peripheral equipment • Audio/Visual equipment • Servers Interview Process

  9. Business Process Overview

  10. Business Process Overview

  11. Business Process Overview

  12. Purchasing process

  13. Major relationships • Administrative System • DatatelInc. • AARC • web-based Colleague system • Inventory purchasing system • Track It • Pottruck Technology Resource Center (PRTC) • Funded by: • Emily &David Pottruck since 1999 • Networking on campus: • Windows XP & Mac OS X • Statistical Software Consultant

  14. Heavily reliant on Patricia for main processes Need to incorporate workers manual and process instructions Need to incorporate managers for different access and regulations Need to incorporate data control and organizer software Purchasing process

  15. Quotations “Technology governance will coordinate the development and implementation of action steps for each goal, so that these interdependencies act to strengthen the overall plan,” -Simmons College “The strategic Technology Plan of Simmons College for the year 2006-2009 builds on the success of the three prior plans: high-level, strategic, and cross-reference one another” -Simmons College

  16. From section 4.3 process controls

  17. From section 4.4 Control analysis

  18. From section 4.5 recommendations

  19. summary

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