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Digitisation at NCB Naturalis

Digitisation at NCB Naturalis. Marian van der Meij 21-3-2011. Content. NCB Naturalis Digitisation project A new CMS. NCB Naturalis. Who we are. Zoological Museum University of Amsterdam. National Museum of Natural History Naturalis. NCB Naturalis. Utrecht University.

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Digitisation at NCB Naturalis

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  1. Digitisation at NCB Naturalis Marian van der Meij 21-3-2011

  2. Content • NCB Naturalis • Digitisation project • A new CMS

  3. NCB Naturalis

  4. Who we are Zoological Museum University of Amsterdam National Museum of Natural History Naturalis NCBNaturalis Utrecht University NHN Leiden Leiden University NHN Wageningen Wageningen University

  5. Collection

  6. Collection management software Current situation: • Botany • BRAHMS • Geology • Several MS Access DBs with or without Delphi front-end • Zoology • Several Filemaker DBs • Several MS Access DBs with or without Delphi front-end • SQL server DBs with Delphi front-end

  7. IT architecture Websites Dutch Species Catalogue, Virtual Herbarium, Extinct birds ….. Data portals GBIF, DNCN, STERNA Library systems Digital Asset Management Picture Library Data cleaning & enrichment tools Import Thesaurus Data cleaning & enrichment tools CRS LIMS Import 130 NNM databases BRAHMS ZMA databases Multimedia Multimedia Multimedia

  8. Digitasation project

  9. Digitisation targets • By the end of 2013: • A substantial part of the collection of 37M objects will be digitised: 7 million objects; • An infrastructure is in place to continue digitisation.

  10. Challenges • The Budget is € 13.0 million; • The total collection is 37 million objects; • Between 7 million objects will be digitised in detail; • Out of which 2 million in house (digi-streets); • Roughly 5 million objects will be outsourced; • 30 million objects will be “registered” digitally on a high level.

  11. Complexity • How to align the running projects to become host of the integrated end-result (CRS, DAM, LIMS) • How to organise the new projects to become part of the integrated end-result • How to ensure permanent digitisation once the FES budgets end • Focus on meta-data management • Implement Digital Rights Management

  12. A new CRS

  13. A new CRS forzoology and geology Reasons • Data access via one entrance • Maintenance issues • Uniformity of data • User friendliness • Data quality Review of existing systems (2006) • KE-Emu • Specify • Biolink • Recorder 6

  14. Thesauri Information sets (verbatim) Object • RegistrationInformationper set • -Primair • -Secundair Object ID Thesaurus name Requirements • Verbatim data entry • Link to thesaurus concept • Registration of information sets • Multiple information sets possible • Recording of observations is possible • ABCD EFG based data model

  15. Objects Information sets objecten Informatie sets

  16. Thesauri Information sets (verbatim) Object • RegistrationInformationper set • -Primair • -Secundair Object ID Thesaurus name Requirements • Verbatim data entry • Link to thesaurus concept • Registration of information sets • Multiple information sets possible • Recording of observations is possible • ABCD EFG based data model

  17. FromArchive: Reconstructed data: Objects in database: Time period & aim expedition The aim was a scientific expedition to gather more information on the soil, people, flora and fauna of the south side of the Central Mountains above 2,300 meters. It took place between August 1912 till May 1913. Finally, on 21st February 1913, they reached the top of Mount Wilhelmina (Mt. Trikora) at 4,700 meters. All Part of : South New Guinea Expedition 1912: Pulle, A., 1913. Naar het Sneeuwgebergte van Nieuw-Guinea met de Derde Nederlandsche Expeditie. In: Van Reizen en Trekken, Mij. Voor Goede en Goedkoope Lectuur, Amsterdam. 205 pp. Expedition members: Capt. A. Franssen Herderschee, A.A. Pulle, P.P. Hubrecht, G.M. Versteeg, J.H. Sitanala and Lieutenant L.A. Snell • Reconstructed Locations: • The base camp was settled on "De Arend" (The Eagle),. Several camps (bivak) were made (sequence of the voyage): • Bivakschip De Arend -Camp ship "The Eagle" • Van Weelskamp - Van Weels Camp (sea level) • Kloofbivak - Cleft Camp (sea level) • Heuvelbivak - Hill Camp (800 meters) • Peramelesbivak - Perameles Camp (1,100 meters) • Dromedarisbivak - Dromedaris Camp (1,200 meters) • Bijenkorfbivak - Beehive Camp (1,750 meters) • Hellwigbergbivak - Hellwig Mountain Camp (2,600 meters) • Treubbivak - Treub Camp (2,000 meters) • Wichmannbivak - Wichmann Camp (2,000 meters) • Bivak A • Bivak B • Bivak C • Waterval-bivak - Waterfall Camp (2,300 meters) • Meerbivak - Lake Camp (3,800 meters) • Oranjevallei-bivak - Orange Valley Camp (4,300 meters) Expedition members Add Archive information (Image, map) and reconstructed data to the expedition information in de database Expedition map

  18. Recorder 6 or not? • Developed by the JNCC • Collection module added by the MNHN Luxemburg • Disadvantages • Not web based • User friendliness • … • => European Tender

  19. CRS Atlantis • Web based • Modulair

  20. Data entry form

  21. Edit grid

  22. Thesaurus

  23. Concept detail

  24. Subgroup achievements • Sharing experiences • Data quality tools • Collection/ Digital Asset management systems • RFID/ barcoding • …. • Setting up best practice • Digitisation projects • IT architecture • …. • Collaboration on Thesauri

  25. Questions? Questions?

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