CF&S EDR Plans Main Linac Parallel Session

1. CF&S EDR PlansMain Linac Parallel Session Tom Lackowski Atsushi Enomoto, Jean Luc Baldy, Vic Kuchler Global Design Effort

2. EDR Defined • We had 8 CF&S team members in a room this morning and • schedules • 6 definitions of each line on the schedule means • 9 definitions of what an EDR is • More than a few ways we might get proceed • So we can still discuss some basic moves towards an EDR Global Design Effort

3. RDR/Reviews Bid to Host Specs Preparation of Bids to Host Site Selection Process EDR (All CFS) Selection of Main Consultants Site Investigations CE + other CFS Works Machine Supply, Install, Assembly TENTATIVE OVERALL TIME SCHEDULE T0 = 2012 2007 2018 -5 -4 -3 -1 +1 +2 +3 +4 +5 +6 +7 -2 DRAFT Site Independent Eng. Studies (All CFS) Call for Tender Preparation (CE Works + early Services) Call for Tender Procedure (CE Works + early Services) Contract(s) Placing (CE Works + early Services) Administrative Procedures + Site Preparation Utilities Commissioning Global Design Effort R&D

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5. The basic charge for CF&S will be to progressively elaborate the Scope, Cost, and Schedule in order to define the ILC Conventional Construction. • It will be increasing important to demonstrate and document that we have the accurately assessed the Scope, Cost and Schedule, and that there is a viable plan to accomplish the work. Global Design Effort

6. Determining the Deliverable • Need to know where we are going! • Establishment of EDR objectives. • Find & review similar reports that were used for previous projects – LHC – JPARK- SSC • Develop Straw man of Deliverables • Peruse concurrence with Area System leaders and EC • Update objectives as needed • Define who the audience is • Plan the work, schedule the work, establish milestones – seek concurrence at each step • Develop project and management controls Global Design Effort

7. Project Management • CF&S will increasing move to employ more formal project management tools. • Expanded WBS • Bottoms Up Cost Estimates • What – If Schedule Analysis • Integrated cost / schedule • Option Studies / Value Management Analysis • Risk Analysis / Risk Management • Plans for Managing the Project, for Acquisitions, for Configuration Control, Project Controls ….. • Internal Reviews – External Reviews Global Design Effort

8. Shared Scrutiny • CF&S and the Area Systems will need to document, justify and defend the requirements. • Area system leaders will need to more formally establish who is responsible and who has the authority to provide requirements. • Together we will need to justify requirements to reviewers. • Communication paths, the single points of contact, will be re-established. • Formal change control will need to be established by CF&S. • This control system will track requirement changes below the project Change Control level. • The cost it will take in terms of time and currency to incorporate changes will increase as the designs progress. • Area Systems managers will need to formally accept designs at various levels of development. Global Design Effort

9. Additionally • CF&S will need to develop options in response to Value Management Analysis, reviews, the EC and other contributors • Will need to choose which studies to spend resources on. • Will need Area System support to develop alternative designs, without derailing main path of development. • One such study, near surface siting, will need Area System input in order to develop a defendable option study cost estimate. Global Design Effort

10. Effort Levels • The CF&S effort will need to ramp up sharply over the next three years in order to complete what we perceive is required for the EDR. • A parallel effort to develop regional selection documents will add to the EDR effort. • Regional support and funding is under discussion, but not firm enough to make financial commitments. • All regions have limited available in-house engineers. Will need to through expanding A&E consultants. Global Design Effort

11. Outside the GDE • Concurrent with the EDR the Regional Site Selection (RSS) process must begin; How each government will address this task is not clear. • Who will prepare the proposal • Under what government department / ministry • Does the GDE issue a Request for proposal? • Requirements, criteria and scope documents established in EDR is expected to be input to RSS • Criteria quantifying such things as reliability, stability, and vibrations will part of the technical requirements. Global Design Effort

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13. Firm #1 – General Architect/ Engineering Firm ($1,000K to $2,500K) • This firm will provide professional architectural and engineering services to support the ILC mission. The general scope of this work may include: • Condition Assessments; • Surface Building Programming: • Site Planning; • Building design; • Conceptual Design Studies and reports • Value Management Analysis Firm # 2 – Underground Engineering Expertise (at least three firms anticipated to be selected) ($5,000K to ($10,000K) • Design, cost estimating, and scheduling of hard rock tunnels, caverns and halls. • Design, cost estimating, and scheduling of soft rock tunnels, caverns and halls. • Design, cost estimating, and scheduling of open cut enclosures. • Conceptual Design Studies and reports • Presentation Drawings: • Value Engineering Analysis • Soil borings, and the associated field and laboratory analysis. Geotechnical Reports • Geotechnical baseline reports Global Design Effort

14. Firm # 3 – Site Civil Expertise ($500k to $1,000K) • This firm will have the expertise in civil engineering discipline including the following: • Topographic surveys • Storm water hydraulics • Storm Sewer design • Domestic water well systems, and distribution system design; • Establishment of GIS Firm # 4 Electrical Expertise ($300K to ($900K) • This firm will have the expertise in the electrical discipline including the following: • Conceptual design capabilities to optimize scope, cost and schedule • Feasibility studies, project development planning, technical evaluations and recommendations and front-end engineering. • Technical studies, calculations and design reports including electrical load flow analysis and short circuit analysis • High voltage transmission line engineering and high voltage substation design, including system feasibility studies and system economic evaluations • Medium voltage substation engineering and medium voltage distribution systems, including system feasibility studies and system economic evaluations • Onsite & Standby Generation for emergency power systems including system feasibility studies and system economic evaluations • History of interfacing with Exelon/ComEd in high and medium voltage systems Global Design Effort

15. Firm # 5 Process Cooling and Mechanical Engineering ($600K to $1,200K • Refine/Finalize heat load and  water System for Sources • Provide Water System Design on Area Systems • LCW system and distribution design • Investigate Water Distribution in BDS dump • Investigation of Heat dissipation to Air • Value Engineering Review of RDR Water System Concept • Bottoms up Cost Analysis • Analysis of Site Impact of Process Water Cooling • Investigation of Impact on Power from Cooling System Choices • Analysis for the piping options for Low Conductivity Water system • Cost/benefit analysis of various HX approach temperature • Optimization of Skid Distribution • Air System optomization Firm # 6 – Life Safety Engineer ($300K to $700K • Fire Protection Engineering services • Prescription baseline criteria or performance based analysis • If required, fire modeling growth including smoke migration and suppression/extinguishing systems • Evacuation modeling including compartmentalization and/or refuge areas • Establishing criteria for suppression/extinguishing, detection, communication, & smoke management systems • Establishing criteria for emergency illumination and power systems • Code equivalency documentation and negotiation with authorities Global Design Effort

16. Firm #7 – Configuration Controls and Project Controls Systems ($400K to $1,200) • This firm will have expertise in development of developing and various project configuration control and project control systems. It is anticipated that many of the project controls will be in force at some point during the EDR / • Develop and maintain the CF&S project management documents such as Project management Plan, Acquisition Plans • Assemble and maintain the CF&S intergraded cost / schedule derived from a number of other firms. This task would include resolving project cost/ schedule with various provided funding profiles. This cost / schedule will be incorporated into an overall project cost / schedule. • Develop and maintain earned value system. • Establish project control tools for the Construction Management of the CF&S work. • Project status reports Firm # 8 – Environmental, Safety and Health (($300K to $600K) • Preparation of Environmental Assessments • Preparation of regulatory and permit submittals • Preparation of Lead Analysis Firm # 9 – Land Acquisition Support ($200K to $500K) • This firm will have expertise in developing strategies in land acquisitions. The governing body that will accomplish the acquisition of surface land and sub-surface rights or easements has not yet been determined. In order to support the project and whichever governing body that will accomplish this task, the effort to define the land acquisition requirements …. Global Design Effort