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The STRMU 21-week Tracking Worksheet

The STRMU 21-week Tracking Worksheet. What is the STRMU 21-week tracking worksheet? . A tool for case managers to track the amount of STRMU assistance a client receives in a 52-week period. Why do we need to use this worksheet? .

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The STRMU 21-week Tracking Worksheet

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  1. The STRMU 21-week Tracking Worksheet

  2. What is the STRMU 21-week tracking worksheet? • A tool for case managers to track the amount of STRMU assistance a client receives in a 52-week period.

  3. Why do we need to use this worksheet? • HUD requires that a client cannot receive more than 21-weeks (converted to 147 days) worth of STRMU assistance in any 52-week period.

  4. What does 21-weeks (147 days) of assistance mean? • 21-weeks (147 days) means the actual number of days worth of assistance that the client receives. • This means if the client was assisted for half a month of rent, then this counts as half a month, not a full month (for example, 15 days out of a 30 day month).

  5. What does the client eligibility (52-week) period mean? • The 52-week period starts when the first STRMU payment is made (when the check is cut). • This applies even when the first payment covers previous months.

  6. What if the first payment was made for a bill that covers several months? Example: A client comes in on December 1 with a bill that covers October through November and the STRMU check was cut December 5. The 52-week period starts December 5 when the check was cut (the date the first STRMU payment was made on behalf of the client) and ends December 4 of the following year.

  7. Key Points • Payments must be tracked in the STRMU worksheet to ensure that assistance does not exceed 147 days or the Annual STRMU cap (if applicable). • If an Annual STRMU Cap is established per client, the total amount of STRMU assistance (rent and utilities) cannot exceed this Cap. • Even if the amount of STRMU assistance is under the Cap, the client cannot receive assistance for more than 147 days. • There is no monthly STRMU Cap and the payment is not bound by the FMR.

  8. February example • The client comes in January 29 and asks to be assisted for all of February’s rent (due February 1) and all of January’s utility bill (due February 5). • The client’s rent is $500 and the January utility bill is $85. • The January utility bill period is December 23-January 20. • The January utility bill period is 29 days and overlaps more than 14 days in January. • Enter the amount of February rent in February. • Enter the amount of January’s utility bill in January.

  9. March example • The client comes in March 25 and asks for assistance for all of February’s utility bill ($91) and all of March’s utility bill ($83). • The February utility bill period is January 21-February 17 (28 days and overlaps more than 14 days in February). • The March utility bill period is February 18- March 17 (29 days and overlaps more than 14 days in March)

  10. May example • The client comes in April 29 and asks for assistance for half of May’s rent and all of April’s utility bill. • The client’s rent is $450 and the April utility bill is $65. • The April utility bill period Mar 28- Apr 26 (30 days and overlaps more than 14 days in April)

  11. June example • A client comes in June 1 for all of June’s rent (due June 1). • June’s rent is $400. • The client returns June 18 for assistance with half of June’s utility bill. • June’s utility bill is $100 and the utility bill period is May 20- June 15 (27 days and overlaps more than 14 days in June).

  12. August example • The client comes in July 25 and asks for assistance for all of July’s rent, including a $25 late fee, and also for August rent (due August 1). • The client’s rent is $600.

  13. Questions?

  14. HOPWA TA schedule- Tuesdays 10-11am • December 11, 2007- HOPWA Quarterly Report • December 18, 2007- Permanent Housing Placement • January 8, 2008- Rent Reasonableness and Section 8 Waiver • January 15, 2008- Annual STRMU Cap and Supportive Services • January 22, 2008- Comprehensive Housing Plan and Case Management • January 29, 2008 TBRA and STRMU Worksheet

  15. What now? • Continue to review HOPWA Program Manual posted on website http://www.dshs.state.tx.us/hivstd/hopwa/default.shtm • Submit questions for HOPWA TA sessions to HIVSTDReport.tech@dshs.state.tx.us

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