Clearing ALL Text FORMATTING in PowerPoint Slides

1. Clearing ALL Text FORMATTING in PowerPoint Slides • If you would prefer not to have any text bolding, underlining, or text colour in any of the slides, go to: • OUTLINEpane • Press CTRL + A to select ALL the text • On the RIBBON, go to the HOMEtab • FONT group • CLEAR ALL FORMATTING button

2. Week 3 Introduction to Project Management

3. Planning Projects “Planning is laying out the project groundwork to ensure your goals are met“

4. Purpose of Planning Process • It answers: • How are we going to SOLVE the problem • What RESOURCES are required • How much effort it requires • What are the DUE DATES

5. Project Plans • Are Not a Microsoft Project File • They are documents that: • Define SCHEDULE • Define RESOURCES needed • Project DELIVERABLES

6. Project Deliverables • Are measurable outcomes or specific items that must be PRODUCED to fulfill the outcomes of the project. • All deliverables must be described in enough detail so that they can be differentiated from related deliverables. For example: • A twin engine plane vs a single engine plane • A daily report vs a weekly report

7. Project PLANNING Processes • Scope Planning • Specifies the IN-SCOPErequirements for the project and facilitates the creation of the WBS • Preparing a Work Breakdown Structure (WBS) • Specifies the breakdown of the project into tasks and sub tasks • Communication Planning • Communication strategy with all project stakeholders

8. DIFFERENT PLANNING STYLES TOP-DOWNplanning develops a project by identifying the highest-level phases before breaking them into lower-level components. Works from general to specific. BOTTOM-UPplanning develops a project by starting with lowest-level tasks before organizing them into higher-level phases or Summary tasks. Works from specific to general

9. Project Planning Processes Cont. • Project SCHEDULE Development • Specifies the entirescheduleof the activities detailing the sequence of execution • RESOURCEPlanning • Specifies WHO will do the work • Any special equipment or skills required • “Project Schedule Development” & “Resource Planning” are items which have to be inputted into “MS Project 2010” • RISKPlanning • Charts the risks, • CONTINGENCY plans: having an alternative course of action planned once a risk surfaces • MITIGATION strategies: minimizing risks once they arise; a form of “damage control”

10. Developing smart goals

11. Articulating Project Objectives • Specific (get into the details). • Measurable (use qualitative language so you know when you are finished). • Acceptable (Achievable) (to stakeholders). • Realistic (Relevant) (in terms of achievement). • Time bound (Time frame) (deadlines not durations)

12. smart goals Video Click here to watch a video on “Smart Goals”

13. AFTER THE GOALS ARE DRAFTED, ASK YOURSELF: • Is this goal specific? • Are the resultseasily measurable? • Realistic? • Does my goal include a completion DATE? • If the answer is NO to anyof these questions, you have more work to do!!

14. SMART Goals Example • GOAL = Write A Long Essay • Specific: I will write my 15 page final paper for my Business class. • Measurable: I will report my progress in terms of pages completed per week. • Acceptable (Achievable): By completing 2 pages a day for 8 days, I will be able to finish my paper. • Realistic (Relevant): I cannot write a lot at a time, so I am spreading it out over time. • Time Bound (Time Frame): I will finish this paper in 8 days.

15. POORLY WRITTEN GOALS • Use words like…. • Try, could, should, possibly, hope, attempt, probably, might, maybe • These are Notspecific enough! • What will you DO? • Poorly written goals • Soon, in a few months, by the end of the year • YOU SHOULD PICK A DATE!

16. GROUP PRESENTATION For the next few weeks, in class, you will be doing Group Activities related to a ““OTTAWA CHARITY-RECRUITING VOLUNTEERS/SPONSORS & MARKETING Fundraiser” SAVE each week’s activity in one PowerPoint file In Week 6, you will be doing a “3 Minute presentation” of your Activities for the culminating contest

17. Project requirement planning

18. Project Requirements Requirements specify what the project deliverable should look like and what it should do. Divided into 6basic categories:

19. 1) Functional Project Requirements • Describe the characteristicsof what you want your deliverable to be. • Example: • System shall provide users with the ability to “select”whether or not to produce a hardcopy transaction receiptbefore completing a transaction.

20. 2) Non-Functional Requirements • Describe criteria that can be judged • Describe restrictions to be placed on the deliverable • Example: • All displays shall be in white 14 pt Arial text on black background.

21. 3) Technical Requirements • Emerges from functional requirements • May include: • Hardware details • Telecommunicationprotocols

22. 4) REGULATORY Requirements • Can be internal or external • Usually non-negotiable • Example: • All ATMs shall connect to “standard utility power sources within their civic jurisdiction”, and be supplied with uninterruptible power source approved by “said company”.

23. 5) Business Requirements • Always from a management perspective • States “business rationale” for the project • Example: • By providing superior service to our retail customers, ABC Bank’s ATM network will allow us to increase associated service fee revenue by 10% annually on an ongoing basis, using a baseline of December 2011.

24. 6) User Requirements • What users need to do with the system or product • Example: • The system shall complete a standard withdrawal from a personal account, from login to cash, in less than two minutes for a first time user.

25. Work Breakdown Structure (WBS)

26. Define WBS • PMI describes WBS as “a deliverable-oriented hierarchical decomposition of the work to be executed by the project team to accomplish the project objectives and createrequired deliverables.” • In our words: • A structured method for defining the WORKof the project

27. Sample WBS • WBS does not show the sequence • When creating, start with the goal and then break it down into smaller and smallerDELIVERABLES (MILESTONES) 1) Deliverables • define what you are going to do • Are Nouns 2) Activities • define how you are going to accomplish it • Activities are Verbs Activity Activity Activity Activity Activity Activity

28. WBS DIAGRAM 3

29. Benefits of WBS • Identifiesall work necessary to meet the scope of the project • Clarifies responsibilities • Forces detailed planning and documentation • Provides structure for measuring success • IDENTIFIES MILESTONES

30. Milestones • Identifiable point that represents a requirement or completion of an important set of activities • Why use milestones? • Helps identify progress • Helps define “dependencies” • Provides visibility of major deliverable dates

31. Milestones vs Tasks • Milestones are what management &/or clients really want to hear about • Milestones are the large outcome of many little tasks. • Not necessarily have a DATE • Tasks are activities that need to be completed in order to make the milestone happen.

32. WBS • Comes from • Past projects • Templates and documents of procedures • System tutorials • Brainstorming • Subject Matter Expert (SME)

33. MS PROJECT 2013 A CALENDARdetermines how tasks and resources assigned to these tasks are scheduled A BASEcalendar can be used as both a TASK and PROJECT calendar and specifies default working and nonworking times for a set of resources A RESOURCEcalendar defines working and nonworking times for an individualworkresource. A TASK represents the actual individual work activities that must be done to accomplish the final goal of the project.

34. MS PROJECT 2013 cont. • A MILESTONErepresents a significant event reached within a project or imposed upon a project. • The duration of a milestone is 0day(s). • By default, a milestone is represented as a “BLACK DIAMOND”

35. MS PROJECT 2013 cont. The phases in a project are represented by SUMMARY tasks A PHASEis a group of closely related tasks that encompass a major section of your project. A PREDECESSORis a task whose start or end date determines the start or finish of another task or tasks.

36. TYPES OF DEPENDENCIES

37. Open up “INTERNET EXPLORER” • Click here to go to Shirley’s join.me site • Will use this to present GROUP Findings to Class Using Projector (CONTINUED NEXT PAGE)

38. At the beginning of the “join.me” session • Youneed to click on the top “viewer” in your list and type in your name • You will see a similar screen to this one. You will see: “Viewer 1,2, 3 etc.” You just need click in the TOPtextbox and type in yourname

39. WBS does not show the sequence • When creating, start with the goal and then break it down into smaller and smallerDELIVERABLES (MILESTONES) • Deliverables (Milestones) • define what you are going to do • Are Nouns 2) Activities • define how you are going to accomplish it • Activities are Verbs

40. MS PROJECT eText FILES In each of the “lessons” (chapters) of your etext, for MS PROJECT, it refers to certain MS Project FILES.  You can download the files by clicking here ·Do not bother downloading all the chapters—just download chapters, 1-4, & 10

41. WEEK 3 HYBRID Read Chapter 2 Complete ALLactivities required while reading Chapter 2 Complete the Matching questions for Chapter 2 Complete the Multiple Choice questions for Chapter 2 Bring to class next week Provide the answers in the order as they are presented in the book.

42. QUIZ TIME