Free State Department of Sport: Mass Participation Strategies Overview

1. FREE STATE PROVINCE DEPARTMENT OF SPORT, ARTS, CULTURE AND RECREATION Presentation to Select Committee on Appropriations: 27 August 2010 Conditional Grants Expenditure MEC for Sport, Arts, Culture and Recreation Mr D.A.M Kgothule

2. CONTENT • New MPP Strategy: • Siyadlala MPP • Legacy MPP • School Sport MPP • Siyadlala MPP • Non-financial data - Performance with explanatory notes • Implementation plan • Financial performance • Legacy MPP • Non-financial data - Performance with explanatory notes • Implementation plan • Financial performance • School Sport MPP • Non-financial data - Performance with explanatory notes • Implementation plan • Financial performance • Monitoring and Reporting Structure • Summary

3. Siyadlala Mass Participation Strategy • Recreation was added to name of the Department – more focus on “Getting Free State Active” • 33 “hubs” – new strategy to involve all 82 towns in the Free State Following programme will be implemented: • “Recreational Sport League Programme”: • Each town will select 1 x Netball, 2 x Volleyball and 1 x Football team to participate in a round robin competition at municipality, district and provincial level – 246 Sport Leaders will assist the Department with the implementation of the project • Golden Games: • Same concept as that of “Recreational Sport League Programme” – the only difference “Luncheon Clubs” will be involved. Department is working closely with Social Development • Indigenous Games (Holiday programmes): • Main aim is to promote indigenous activities via training and marketing. Specific holiday programmes will be implemented with indigenous games activities included

4. Legacy Mass Participation Strategy Two main programmes: • Provincial Civil Society Support Programmes: The programme will focus on strengthening of the local and district sport and recreation councils by providing the necessary institutional support. • Provincial Club Development Programme: The programme will focus on the support on registered clubs with regards to leagues, operational expenses, facilitate capacity building programmes etc.

5. School Sport Mass Participation Strategy • The new strategy is to capacitate educators to implement the School Sport Mass Participation programme • The reason for this is to: • Create a sustainable environment for schools within the programme to eventually be taken-up in mainstream sport at school level • Capacitate Educators to become coaches and sport organizers • Give other schools opportunity to access the school sport MPP. Programmes: • Capacity building of educators on code specific coaching, administration and technical officiating as well as general sport administration and first aid. • Wednesday sport leagues • Culmination of Wednesday sport league into local and district sport festivals

6. Siyadlala Mass Participation

7. Explanatory Notes: Siyadlala

8. Implementation Plan: Siyadlala Mass Participation

9. Siyadlala Mass Participation • Total budget R7,642,000.00 • Spending first quarter = R254,000.00 (Breakdown of Goods and Services: Catering = R4000, Communication = R19,000.00, S&T = R14,000.00 and Training = R14,000.00) • Percentage = 3.32% (Slow spending due to restructuring and planning of new programmes) • Spending did pick-up towards the second quarter = R1,556,798.20 representing 21.07% and are on track for the rest of the year. (Include in the R1,5 million is the FIFA contribution of R1million) • Total spending on progamme 20 August 2010 = 23.70%

10. Legacy Mass Participation

11. Explanatory Notes: Legacy

12. Implementation Plan: Legacy Mass Participation

13. Legacy Mass Participation • Total budget R13,045,000.00 • Spending first quarter = R1,183,000.00 (Breakdown of Good and Services: Catering = R66,000.00, Communication = R12,000.00, Contracts-Sport & Recreation = R822,000.00, Inventory = R122,000 and S&T = R39,000.00) • Percentage = 9.07% (Slow spending due to restructuring and planning of new programmes. Most of the programmes will be implemented during the second quarter and throughout the year) • Spending did pick-up towards the second quarter = R4,116,158.35 representing 34.70% and are on track for the rest of the year. (Include in the R4.1 million is the FIFA contribution of R1million and Mini World Cup Soccer Tournament of R1,8 million) • Total spending on progamme 20 August 2010 = 40.62%

14. School Sport Mass Participation

15. Explanatory Notes: School Sport

16. Implementation Plan: School Sport Mass Participation

17. School Sport Mass Participation • Total budget R7,499,000.00 • Spending first quarter = R880,000.00 (Breakdown of Good & Serices: Marketing = R 435,000, Catering = R100,000, Communication = R14,000, Contractors = R39,000, Training = R15,000 and S&T = R63,000) • Percentage = 11.73% (Slow spending due to restructuring and planning of new programmes. Most of the programmes will be implemented during the second quarter and throughout the year) • Spending did pick-up towards the second quarter = R1,686,149.55 representing 25.47% and are on track for the rest of the year. . (Include in the R1,6 million is the FIFA contribution of R1million) • Total spending on progamme 20 August 2010 = 34.22%

18. Monitoring and Reporting Structure A new monitoring and reporting function was added to the CDSR Operation Support Unit to assist. This function is inline with national PMU The monitoring and reporting responsibilities are included in all staff members job descriptions working with Conditional Grants

19. Assessment of Department Monitoring Capacity • All conditional grant information is collected by the local municipality offices and then forwarded to the 5 district offices for consolidation • These consolidated reports are forwarded via the different Directorates responsible for Conditional Grants to the CDSR Operational Support Unit for verification and to be utilized for reporting purpose • All information is being signed off by different line functionaries as per delegated responsibility • Report system: • Project Planning Templates • Monthly provincial and national conditional Report, including to Departmental Financial Control Committee and IYM reports to Provincial Treasury • Quarterly Reports, including the Free State Legislature and Provincial Treasury as part of departmental quarterly reports

20. Summary • Total budget R28,186,000.00 • Spending first quarter = R2,317,000.00 • First quarter percentage = 8.22% and with commitments added = 10.62% • Second quarter – 20 August 2010 = 28.45% • Total spending on progamme 20 August 2010 = 34.34%