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Ganda Project Plan. Data Systems Consulting MFG Division Charley.C / Jeff.Y /. Executive Summary. Project scope Detail workplan Project Team TIPTOP ERP connection interface with some hardware devices Clarification about VPS
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Ganda Project Plan Data Systems Consulting MFG Division Charley.C/Jeff.Y/
Executive Summary • Project scope • Detail workplan • Project Team • TIPTOP ERP connection interface with some hardware devices • Clarification about VPS • EasyFlow, What Digiwin proposal (need to confirm and discussion for more details) • BI, What Digiwin proposal (need to confirm and discussion for more details) • Finalized the reminding items in the file of "things to be confirm with Digiwin.docx"
Discussion Summary • TopicStatus • Project Scope 73% initial ganda’s requirement met to Tiptop and 18% need customization • Work plan Agreed project divided on 2 phase • -Phase 1 (6 month) for core business modules • -Phase 2 (Phase 1 + 6 mth) for supporting modules. • Project team~ Digiwin will provide dedicated Project Team (Consultant) • ERP comm. InterfaceDigiwin proposed some option to Ganda • VPS~ OK with certain condition • B2B/BI/Easyflow OK, Digiwin accepted • Draft contractSent to Richard, Alex & Toto for review • Payment termDiscuss later on 26 April 2013 • After sales serviceNeed to be finalized with CFC
TIPTOP solution match % for Ganda Total 214 of initial Ganda’s requirements TIPTOP Standard Match 158 73% Need customization 38 18% Not clear 1 Not in scope 6 No function 10 9%
Key Principles for Project • Strict Scope Control is required in order to ensure that: • Initial Ganda’s requirements and TIPTOP modules Standard is adhered to • Schedule is met • Therefore: • Allow Changes for statutory or critical business requirements, only • Any enhancements on the system can only be built AFTER go-live Management & End users must be aware of this approach and must have the realistic expectations about what the system will provide
Digiwin Standard Modules suggests in Ganda Group Sales A/P BOM B2B Purchasing A/R Production Easyflow GP Inventory G/L MRP BI BOM Consolidation Financial report Cost Accounting HRM Distribution Inter-Company Trading Equip. Mgt. Cross-Data transfer Project Mgt. Fixed Asset Quality. Mgt. Leasing Mgt. Tax Declaration Cash/Loan/Investment Budget Mgt. System and Parameters System Mgt.
TIM(TIPTOP Implement Methodology) & Project Organization
TIM (TIPTOPImplementation Methodology ) < Project Life Cycle > Project Planning Implementing TIPTOP Goes Live ProjectClosing • Goals • Scope • Organization • Schedule • Survey & Diagnosis • Application Training • S.O.P. Modeling • Gap Analysis & Solution Design • Data Migration & Input • Simulation & Fine-tuning • Balance Checked in • Existing System Stops • On-site Problem-Solving • Achievements CheckMeeting • Documentation of Project • Take-over of TSC • All case profile in CRM system
Group Company - Project Structure Steering Committe Chairman Mr. Tony Mr. Richard Mr Alex Mr Gary Ms Maria Mr Toto Ganda IDN Project Leader Chinfon VN Project Leader Toto Alex
Ganda IDN Project Leader Toto – Ganda Group Indonesia TBD – DIGIWIN PROJECT MANAGER Support Function Digiwin Consultant Technical Support Sunu Waskita (leader) Appilion .Digiwin System Engineer (1 person) Change & Communication : Toto Project Supporting: Hary Finance & Acc = Consutant 1 (1 person) Mfg and Sales & Dist = Consultant 2 (1 person) HRM,= consultant 3 (1 person) BI = Consultan 4 (1 person) Easyflow = consultant 5 (1 person) System Analysis / Trainer = Consultant 6 ( 2 person) Note: Not include programmer who should working on Taiwan) Group Leader 3 Group Leader 2 Group Leader 1 Vacant Vacant Vacant Advance Features PLC/Field instrument integration Business Inteligent Mgt Report, KPI, etc Advance Features B2B, Websales, etc Purchasing & Inventory Process Owner: Mr Gary Human Resources Process Owner: Mr Wahyu Sales & Distribution Process Owner: Ms. Jacqueline Manufacturing & CMMS Process Owner: ...... Accounting & Finance Process Owner: Ms Maria Project Management Process Owner: Mr Anang Fleet Management Process Owner: ...... ...............(Staff) ................ ...............(Staff) ................ ...............(Staff) ................ ...............(Staff) ................ ...............(Staff) ................ ...............(Staff) ................ .........................(Staff) .......................... Team (Key User) Team (Key User) Team (Key User) Team (Key User) Team (Key User) Team (Key User) Team (Key User) 1.. ............ 2. .......... 3. ............. 4. .......... 1.. ............ 2. .......... 3. ............. 4. .......... 1.. ............ 2. .......... 3. ............. 4. .......... 1.. ............ 2. .......... 3. ............. 4. .......... 1.. ............ 2. .......... 3. ............. 4. .......... 1.. ............ 2. .......... 3. ............. 4. .......... 1.. ............ 2. .......... 3. ............. 4. .......... SCOPE: WHI, GG, AASTAR, CG, NSD, ANP, SAG, MM SCOPE: GG, AASTAR, CG, NSD, ANP, SAG, MM SCOPE: GG, AASTAR, CG, NSD, ANP, SAG, MM SCOPE: GG, AASTAR, CG, NSD, ANP, SAG, MM SCOPE: CG, SAG, MM SCOPE: ANP SCOPE: GG, CG
ChinfonVN Project Leader T-038 Mr. Alex Hsu TBD – DIGIWIN PROJECT MANAGER Digiwin Consultant Technical Support Support Function Change & Communication : Alex Hsu Project Supporting: Richard V1121 Le Quoc Tuan V1422 Nguyen Thu Hong .Digiwin System Engineer (1 person) Finance & Acc = Consutant 1 (1 person) Mfg and Sales & Dist = Consultant 2 (1 person) HRM,= consultant 3 (1 person) BI = Consultan 4 (1 person) Easyflow = consultant 5 (1 person) System Analysis / Trainer = Consultant 6 ( 2 person) Note: Not include programmer who should working on Taiwan) W/H Spare Parts & Inventory Finance & Accounting Project Management Production / ManufacturingT.K.P & HPGP G/A Warehouse / Canteen HR Management Logistic & Shipping Purchasing / Export Maintenance CMMS Finished Goods Sales & Distribution ................(Dept. Lead) .................(Key User) ................(Group leader) .................(Consultant) ................(Dept. Lead) ................(Key User) ................(Dept. Lead) ................(Key User) ................(Dept. Lead) ................(Key User) ................(Dept. Lead) .................(Key User) ................(Dept. Lead) .................(Key User) ................(Dept. Lead) .................(Key User) ................(Dept. Lead) ................(Key User) ................(Dept. Lead) ................(Key User) ................(Dept. Lead) ................(Key User) Team (Key User) Team (Key User) Team (Key User) Team (Key User) Team (Key User) Team (Key User) Team (Key User) Team (Key User) Team (Key User) Team (Key User) Team (Key User) 1.. ............ 2. .......... 3. ............. 4. .......... 1..Quarry 2. Raw Mill 3. Kiln . 4. Cement Mill 5. CCR 6.Packing 7.F/G8.Elec. 9.QC 1.. ............ 2. .......... 3. ............. 4. .......... 1. GL ............ 2. A/P.......... 3. A/R............. 4. Cash....... 5. .Costing...... 6.Fixed Asset 1.. HP ............ 2. HN ..........3. HM .............4. DN ............. 5. .HPGP......... 1.. ............ 2. .......... 3. ............. 4. .......... Advance Features B2B, Websales, etc Business Inteligent Mgt Report, KPI, etc 1.. ............ 2. .......... 3. ............. 4. .......... 1.. ............ 2. .......... 3. ............. 4. .......... 1.. ............ 2. .......... 3. ............. 4. .......... 1.. ............ 2. .......... 3. ............. 4. .......... 1.. ............ 2. .......... 3. ............. 4. .......... Advance Features PLC/Field instrumentintegration Group Leader ( Production ) Group Leader ( Marketing ) Group Leader ( Administration ) Vacant Vacant Vacant
Programmer DSC Service Team 14
Device Integration For Ganda Group Charley Cheng DigiWin Corporation 2013/04/19
Device Integration Architecture for TIPTOP (DB solution) Current New by Database Data Collation Software Truck Weight Scale Reports Output Request on demand Or periodically TIPTOP Data Collation Software SQL Database Finger Print Compute Statistic Feedback data Save Record Data Collation Software Door Lock Oracle Database Query Monitor Data Collation Software And so on…
Device Integration Architecture for TIPTOP (Text File Solution) Text File Exchange Data Collation Software Truck Weight Scale Reports Output TIPTOP Data Collation Software Text File Folder Finger Print Obtain Data Periodically Compute Request by Demand Statistic Transfer Programs Data Collation Software Door Lock Oracle Database Save Records Sharing Folders To ERP Query Monitor Data Collation Software And so on…
Hardware Infrastructure Indonesia & Vietnam
Hardware Suggestion~ Indonesia Service Ethernet Client User EFGP + ESS 8C / 12G(Win+MSSQL) BI + Auditor 8C/12G(Win+MSSQL) Giga SwitchFor VMNetwork - Guard service - VMWarevCenterServer - Symantec Backup Server TIPTOP DB 8C / 16G(RHEL+Oracle) HP DL380 Gen8 2P12C / 64GB 300GB SAS 10K x2 8Gb Single HBA x 4 VMWarevSphere 5 ESP HP DL380 Gen8 2P12C / 64GB 300GB SAS 10K x2 8Gb Single HBA x 4 VMWarevSphere 5 ESP HP DL380 Gen8 2P12C / 64GB 300GB SAS 10K x2 8Gb Single HBA x 4 VMWarevSphere 5 ESP HRM 8C/12G (Win+MSSQL) TIPTOP B2B 8C / 12G(RHEL) Portal 4C/8G(Win+MSSQL) Crystal Reports 4C/8G (Win) TIPTOP AP 8C / 16G(RHEL) Phase 2 Backup Guard Service XP or above PC NAS Appliance ( 2TB HDDx6 RAID5) IBM DS3500 Storage 2GCache/Per-Controller HD:600GB 6GbSAS15K*12 IBM DS3500 Storage 2GCache/Per-Controller HD:600GB 6GbSAS15K*12 Symantec Backup Exec Agent For VM Host / SQL/ Oracle Back up SVR Redundant Fiber Channel 4Gb or 8Gb FibreChannel Giga intranet VMWare Internal data Transfer
Hardware Suggestion~ Vietnam Service Ethernet Client User EFGP + ESS 8C / 12G(Win+MSSQL) BI + Auditor 8C/12G(Win+MSSQL) Giga SwitchFor VMNetwork - Guard service - VMWarevCenterServer - Symantec Backup Server TIPTOP DB 8C / 16G(RHEL+Oracle) HP DL380 Gen8 2P12C / 64GB 300GB SAS 15K x5Raid 5+HSP VMWarevSphere 5ES HP DL380 Gen8 2P12C / 64GB 300GB SAS 10K x2 8Gb Single HBA x 4 VMWarevSphere 5 ESP HP DL380 Gen8 2P12C / 64GB 300GB SAS 10K x2 8Gb Single HBA x 4 VMWarevSphere 5 ESP HP DL380 Gen8 2P12C / 64GB 300GB SAS 10K x2 8Gb Single HBA x 4 VMWarevSphere 5 ESP HRM 8C/12G (Win+MSSQL) TIPTOP B2B 8C / 12G(RHEL) Portal 4C/8G(Win+MSSQL) Crystal Reports 4C/8G (Win) TIPTOP AP 8C / 16G(RHEL) Phase 2 Backup Guard Service XP or above PC Existing System NAS Appliance ( 2TB HDDx6 RAID5) IBM DS3500 Storage 2GCache/Per-Controller HD:600GB 6GbSAS15K*12 IBM DS3500 Storage 2GCache/Per-Controller HD:600GB 6GbSAS15K*12 Symantec Backup Exec Agent For VM Host / SQL/ Oracle Back up SVR Redundant Fiber Channel 4Gb or 8Gb FibreChannel Giga intranet VMWare Internal Data Transfer
V-Point BIImplementation strategy, improve performance management Quantization execution strategy, Easy to use, analysis, adjustments View the target reached,performance indicators management Ex:Operating margin, current ratio, accounts receivable turnover days, CCC(Cash conversion cycle), liability ratio, Current ratio, amount of inventory, turnover per capita, Orders shipping days,revenue growth rate, vaerage customer price. 26
27 KPIPerformance Management
Sales Intelligence with KPI template Financial Intelligence with KPI template TIPTOP exception management Business Object platform BO Xcelsius Dashboard developer
32 TIPTOP Exception Management
流程追蹤 33 Easyflow~ The Business Process Management FlowDesign FlowDrawing FlowProgressing DocumentApprove PerformanceAnalysis DocumentTracking
ProcessStatisticanalysistoachieveoptimalProcess 35 Loading Cost Performance • ~Efficiency~ • AVGprocesstime • AVGprocesstimetrend • AVGprocesstimebyactivities • AVGprocesstimeperUser • ~Loading~ • ProcessStartsquantity • Processfinishquantity • Processtrends • Todolistquantity • Processactivitiesallocation • ~Cost~ • Processdealingcost • AVGDealingcost • AVGDealingcostbyactivities • AVGDealingcostbyactivitiesperUser
Pre -Sale Deploying Maintenances Valued Sales Implement Post-enhance Demandclarifying&SolutionPlanning AchieveProjectGoal ROIimproving Total Services Oriented Demand Satisfying Demand Leading Total Services 精進管理 實現投資效益 TIPTOPServiceCenter/TIPTOPProgrammingCenter/TIPTOPR&D/ TIPTOPE-Learning/TIPTOPERPIIe-Service 36
About the afterservice Redundant infrastructure provided in each of Ganda & CFC at local site. And we treat Ganda & CFC as other’s mutual backup & support system . Once the emergency situation happened, Ganda can switch the system via Virtualize Machine in local side. The worst case is JKT machine room is dead, Ganda can switch the system temporary to CFC if the internet is linking and Digiwin can response asap. • Telephone, fax inquiry service; • Remote terminal login service; • Program debugging service; • Elimination of system malfunction arising out of normal usage; and • Program version update: “minor patches” as termed in the industry. • Extra requirement for customization inquiry and SA documents • Technical courses online via video conference(after go-live) • DB diagnosis , system performance advisory • E-service website (in Chinese) for FAQ, Knowledge base for user • E-Learning in (Chinese) • The System analyst will be fulltime contact window for Ganda after system go-live • If emergency problem happens, such as system crash, DB crash, power shot down, emergency recovery…etc, the contact window will inform the engineer team to remote to service. AS long as the telecom company network works. • The All system modules for ERP II just find one contact window. • 80%questions can be solved within 24 hours, 90% can be solved in 48 hours, and 95% can be solved in 72 hours.