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Importance of Developing and Updating Written Procedures

Importance of Developing and Updating Written Procedures. AA Roundup March 30, 2011. The first question the auditor’s ask:. Can we have a copy of your procedures?. 3. Can we have a copy of your procedures?. Why?. Obvious Answer.

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Importance of Developing and Updating Written Procedures

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  1. Importance of Developing and Updating Written Procedures AA Roundup March 30, 2011

  2. The first question the auditor’s ask: Can we have a copy of your procedures? 3

  3. Can we have a copy of your procedures?

  4. Why?

  5. Obvious Answer • To audit the procedures and make sure we are • following our procedures

  6. Other Reasons • Are we consistent? • Are we following GAAP? • Do we have proper internal controls? • Assign responsibility • State the rules in one simple, easy to use format • Document and date changes Text in here

  7. Types of Procedures • Example: • Office procedures • TimeForce • Requisition approvals • Budget reports

  8. Steps: Make a list of procedures you will need to create Company Logo

  9. Steps (Continued) • Determine layout and design • Example: • Determine headings • Determine sections

  10. Steps (Continued) Example: Title Purpose Policy Authority Procedure Details Date of revision Approval dates

  11. Steps (Continued) • Determine the key issues (content) • Key components • Brainstorm • How specific • outline first

  12. Steps (Continued) • Review the flow of the content and process • May have to flowchart the process

  13. Example of guide to writing policy and • procedure documents • BOOM (Business Office Operating Manual) • http://www1.ucsc.edu/ppmanual/pdf/guide.pdf

  14. Questions? Thank You !

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