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Office 365 Guidance for Effective Collaboration and Communication Tools

Discover when to use different communication tools for successful business outcomes in Office 365, including Shared Drives, OneDrive, SharePoint, and more. Understand the benefits of each platform for efficient collaboration.

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Office 365 Guidance for Effective Collaboration and Communication Tools

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  1. Office 365 Guidance – When to Use What Communication Video for employee viewing can be “embedded” across all platforms but should be hosted from video portal. *Teams feature **Beta Content Collaboration Collaboration Service aims to provide both key solutions

  2. Collaboration Tools When to use What - Focus on user experience and successful business outcomes.

  3. Old Technology Meets New 2014 1876 1967 1962 2016 Social Network Floppy Cassette Tape 1972 1973 1997 Email Collaboration Hub Social Media Cell

  4. Fast Forward to 2019  Microsoft has since introduced new technology for document management. Collaboration –  work on content where it makes sense. Private Drafts 1:few *Video for employee viewing can be “embedded” across all platforms but should be hosted from videoportal All Office files live in SharePoint* 1:org 1:many

  5. Collaboration Services aims to provide two key solutions.

  6. Shared Drive Limitations

  7. Shared Drive Limitations (continued)

  8. When to use the Shared Drives?Acceptable Use Cases

  9. When to save to OneDrive for Business

  10. When to save documents to a Team SharePoint Site.

  11. What's the difference between OneDrive for Business and a SharePoint team site?

  12. Move documents from OneDrive for Business to SharePoint TeamSite • Sometimes individual documents grow in importance and become relevant to a project. • When that happens, it may make sense to copy files from OneDrive for Business to a team site.

  13. OneDrive Teams or Yammer SharePoint Sites Each tool serves a purpose for collaboration with documents.

  14. (1:1) Private, best for "push" information, not fit for ongoing dialogue. Communication – Dialogue is not linear and needs to be flexible. (2- 100,000+) Public, visible ongoing dialogue as a large group.  (2-up to 20) Private ongoing dialogue, instant messaging. (2-100) Private dialogue with members only

  15. Appendix: Yammer and Teams Connected Resources *Video for employees should be hosted from videoportal For more information on “LIVE” visit the Broadcast section of the Media Site

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