Qatar Career Fair 2014

1. Qatar Career Fair 2014 Focal Points’ Meeting November 20th, 2013

2. QCF is an annual national event organized by:

3. Qatar Career Fair Facts & Figures 7th Version (2007, 2009, 2010, 2011, 2012, 2013, coming 2014) Average overall exhibitors:130 per year Average overall visitiors:60,000 of which around 65% Qatari youth 5584 Career Opportunities offered in QCF 2012

4. QCF Vision To reassure Qatari citizens by helping provide job stability and career development, so that their capabilities and skills can be utilized in a competent and efficient way in different work sectors in the country.

5. QCF Mission To create awareness amongst Qatari youth about the education, employment, training and career development opportunities that are available in different sectors of the country, to help guide them through these, and to support work bodies in Qatar in achieving their human resource plans that will contribute to accomplishing the human development pillar of Qatar Vision 2030.

6. The QCF 2014 Communication Campaign

7. The Sponsorship Packages Qatar Career Fair provides opportunities exclusively to exhibitors to sponsor the activities and competitions which will run alongside Qatar Career Fair 2013. These are: • Sponsoring the Activities Theatre • Sponsoring the Workshop and Courses Hall • Sponsoring the Internet Lounges

8. Communication • Sponsoring the Visitors’ Brochure • Advertising within the Visitors’ Brochure • Sponsoring the Photography Competition • Sponsoring the Career Story Competition • Sponsoring the Search for Information Competition • Sponsoring the Volunteers Training Program

9. Logo of the Fair In the event of the use of the Fair’s logo by any of the exhibiting entities, a high quality reproduction must be used in all advertising and media materials used for the purposes of advertising publicizing its participation in Qatar Career Fair 2013. The size of the logo of the participating entity must be equal to that of the Qatar Career Fair logo. All participating entities can download the high resolution Qatar Career Fair logo, in addition to other materials carrying the Fair’s trademark, from the Fair’s website: www.qatarcareerfair.com.qa

10. Logo of the Fair All of the entities participating in the Fair are invited to promote the Fair on their websites and by other forms of media. Any advertising/media materials, such as press releases, must be sent by email to nabdelnour@qf.org.qa, for approval, at least one week prior to the date of its publication or use. All advertising/media materials and methods used, and arrangements for joint agreements, must be in keeping with the aims, spirit and morals of Qatar Career Fair as viewed by those organizing it. They must be in good taste and of high quality.

11. Photography Photography is not permitted during the Opening Ceremony. During the days of the Fair the participating entity's photographer must carry a "Photographer" pass. This can be obtained before the days of the Fair only after the participating entity has submitted to QCF their personal information. The participating entity is held entirely responsible for any photographs that may be deemed inappropriate, and that do not comply with the cultural values of Qatari society. Photography is also permitted for journalists holding personal media passes from their companies.

12. QCF 2014 Villages

13. Qatar Career Fair is divided into 4 villages: • Government • Energy and Industry • Business and Finance • Education, Health, Sports and others

15. Qatar Career Fair 2014 Online Registration The Online Registration for Qatar Career Fair 2013 is open From Monday, November 25 to Thursday, December 26, 2013

16. Follow the steps below to fill the registration form: Send an email for participation to qcfregistration@qf.org.qa You will get a reply, within two working days, which includes a link that allows you to create a username and password along with the registration steps and requirements (see article 2)

17. C. Prepare the registration requirements, open the link and start the registration process after receiving the username and password D. Once the registration is successfully achieved, we will send you a file on your e-mail, including the approved registration form with the Terms and Conditions. Please print the form, fill it, scan it and re-send it to Qatar Career Fair’s email: qcfregistration@qf.org.qa

18. Before you start, please prepare the following: • A clear copy of the company registration ID (PDF); its size must be less than 5MB • The entity’s logo in high resolution editable digital form (Ai Illustrator format); its size must be less than 5MB

19. For the Diamond, Pearl and Gold categories: • A special profile of the entity in Arabic (in MS Word file format) as follows: • Diamond: Do not exceed 250 words. • Pearl Category: Do not exceed 150 words. • Gold: Do not exceed 75 words. • Register for participation as an exhibitor (if wishing to participate as an exhibitor only) or as a sponsoring exhibitor (if wishing to sponsor any of the activities). Sponsorship applications will not be received from non-exhibiting entities.

20. The entity will be notified of the availability, or lack of availability, of the selected package. (In the event that it is unavailable, it is possible to choose an alternative or to wait.) The entity will be contacted within a week to submit the invoice and the participation contract with the table of information and company profile. The cost of participation/sponsorship must be paid within ten working days of the date of receiving the invoice. A copy of the contract (signed and stamped) must be delivered, accompanied by the payment notification, to the Registration Office.

21. The entity will be notified of the completion of the registration process. In the event of the failure to follow the steps clarified above within the specified period, the participation application will be cancelled or obtainment of the selected package will not be guaranteed. For more info, please visit www.qatarcareerfair.com.qa

29. Exhibitors’ Representatives Each participating entity shall be responsible for the behavior of its employees and representatives. At least two people must be allocated to be present within its stand during the Fair’s working hours. Wearing appropriate clothing and adherence to overall etiquette is necessary at all times. It is mandatory for Exhibitors participating at QCF 2014 to attend the workshops for Exhibitors’ Representatives.

30. Important Instructions

31. The Fair’s Stands The design must be in keeping with the general appearance, and reflect the identity of the exhibiting entity. Qatar Career Fair 2014 has been designed so that it takes the form of villages. The exhibiting entities will be distributed according to the nature of their activities. Participating entities must send their designs to the General Contractor for approval, and notify him of any alteration to the design. The General Contractor also has final approval.

32. The exhibiting entities must adhere to the times allocated for installation according to the schedule of timings for this, avoiding the occurrence of overcrowding during the process of unloading and installation. Qatar National Convention Center will make a number of doors available for bringing in and removing products and equipment, for use by exhibitors. Workers employed by the participating entities must obtain identity cards from the General Contractor to permit them entry into Qatar National Convention Center and to pursue their activities.

33. The General Contractor will be available on the allocated days to facilitate the process of construction and removal, and to answer the enquiries of the exhibiting entities. An office will be allocated to the General Contractor within Qatar National Convention Center during the period allocated for the construction and removal of the stands as well as the days of the Fair. The schedule for construction and removal stated in this guide must be adhered to. The entrance to the stand must be unobstructed. For the Silver and Bronze levels, the names of the participating entities will be written on the stands allocated to them by the General Contractor.

34. The stand must not be left unoccupied by the participating entity, during the Fair’s official opening hours. No food or drink must be consumed in front of the visitors. Personal effects must not be left within the stand after the end of Fair’s opening Promotion within and outside of the stands by distributing gifts, attaching promotional materials or organizing competitions is prohibited. Staging promotional campaigns for the purpose of persuading visitors to sign contracts or to offer education, employment, training or development opportunities is not permitted.

35. The use of electric cycles outside of the stands is prohibited. Bringing aquariums into the Fair is prohibited. Permitted hospitality includes dates, water, Arabic coffee and chocolate only. Children below the age of 12 will not be permitted to enter the Fair.

36. Storage The General Contractor will provide an area within each of the prepared stands allocated for the purposes of storage of the materials used during the Fair, such as publicity materials, booklets and so on, in an approximate area of length: 1.5m; width: 1.5m; height: 2.5m. Any participating entity constructing a stand to its own design must incorporate a place for storage within the area allocated to it.

37. Fire and Safety The design of the stands must not block the emergency exits, the fire extinguishing tank locations, or the fire alarm systems. All of the materials and fabrics used must be non-flammable. Preparation of tea and coffee is not permitted inside the Fair. Hot beverages must be prepared elsewhere before entering the hall, ready to serve.

38. Liability for Damage It is strictly prohibited for any participating entity, itself or by means of its hired contractors, to make any amendment or alteration to the facilities of Qatar National Convention Center. This includes but is not limited to a prohibition on piercing holes in the floors and walls of the Centre, inserting nails and fastening screws, and affixing publicity materials or placing adhesive on the floors and walls of the Centre. Any participating entity which effects such damage itself or by means of its contractors undertakes to bear the consequences and fines for this damage imposed by Qatar National Convention Center, at its own private expense. The Fair shall not be responsible for any damage caused by the participating entity or its contractors.

39. Bringing in and removing elements and equipment Please read and abide by the schedule of timings. Bringing equipment or materials into, or removing them from, the stands will not be permitted during the times allocated for visitors. Representatives of the Participating Entities Each participating entity shall be responsible for the behavior of its employees and representatives. At least two people must be allocated to be present within its stand during the Fair’s working hours. Adherence to appropriate attire and overall etiquette is necessary at all times. It is mandatory for all Exhibitors participating at QCF 2013 to attend the communication etiquette workshop as detailed earlier on page

40. Sound level The sound level broadcast from the stands used by any entity participating in the fair must not exceed the level of decibels permitted by the General Contractor. Insurance Each participating entity undertakes to submit to the General Contractor a valid document of insurance against damage to a value of 1,000,000 Qatari Riyals, before it will be permitted to construct the stand.

41. General Services Car parks Daily exhibitors’ luncheon is served from 12:30 pm to 3:30 pm based on food coupons, given to the participating entities on the basis of the selected level Internet service: Qatar Career Fair has formed an agreement with the telecommunications company, QTEL, to strengthen the wireless reception Cleaning: each participating entity must undertake the cleaning required within the internal area of its stand, in direct coordination with Doha Exhibitions Centre’s cleaning company, or the General Contractor.

42. Electricity service: all stands are fitted with an electricity connection. In the event that an increase in the power of the cable is desired, coordinate directly with the General Contractor. First Aid Team: an integrated medical team will be present throughout the period of the Fair in the First Aid Room. There is also an ambulance in case of emergency. More details on the preparation and construction of stands can be obtained from the Stand Construction Guide, which will be distributed by the General Contractor.

43. QCF 2014 Activitiesand Events

44. Qatar Career Club • Open Day • Istathmer • Career Village • Volunteerism • Competitions Courses and Workshops • Programs • Awareness Kiosks

45. Qatar Career Club • Objectives • establishing a network for all interested individuals, especially the youth, to participate in career related activities • creating new career concepts and correct the existing ones. • activating the communication between the different segments of society in supporting a culture of planning and development for the young generation. • Values • Leadership and Responsibility - Initiative and Excellence - Innovation and Perfection- Continuous Improvement – Respecting Time - Commitment to our Identity

46. Open Day 2014 • The Open Day aims to bring awareness to our target audience, aged 16-26 on the concept of career planning & development and how to benefit the outmost from their visit during QCF 2014. • It is also aimed at others such as parents, career specialists and schools, colleges and other organizations.

47. Estathmer2014 The focus of Estathmer 2014 will be to showcase entrepreneurship as a career choice and aid Young Qataris who run a new business or want to start their own, by providing them with logistical and financial support in addition to media exposure.

48. A. Existing Businesses: • Select 10 existing businesses to showcase their business and products at the career fair. B. New Ideas: • This part of the competition focuses on those with new ideas who have yet to setup. • Applications submissions on QCF website from November 25th to December 31st 2013

49. Conditions for participation • The applicant must be a Qatari citizen (owner/co-owner of the business or idea) • Age between 20 and 35 years old . Benefits for the winners • All the selected participants will be given booths at the “EstathmerSouq”, a designated area at the Fair which focuses only on new businesses. They will be allowed to showcase and market their products and services.

50. Courses and Workshops • Workshops for the Fair’s public visitors before and during the Fair: These workshops aim to provide training courses to the audience including how to prepare and benefit from the Fair. It also includes workshops on how to preparing CV’s and how to pass an interview. • Workshops for volunteers: These workshops aim to train all volunteers. It includes workshops about skills of Public Relations, customer service, project management and team building. This is in order to help them organize the Fair and its events.