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Budget Study Session 1 Fiscal Year 2009-10

Budget Study Session 1 Fiscal Year 2009-10. April 28, 2009. 2009-10 Budget Study Session 1 Agenda. Overview of 2008-09 Adoption Update of 2008-09 Budget Status 2009-10 Budget Estimates Strategies to Balance Study Session Schedule Feedback/Questions/Comments.

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Budget Study Session 1 Fiscal Year 2009-10

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  1. Budget Study Session 1Fiscal Year 2009-10 April 28, 2009 City of Glendale - Finance Department

  2. 2009-10 Budget Study Session 1 Agenda • Overview of 2008-09 Adoption • Update of 2008-09 Budget Status • 2009-10 Budget Estimates • Strategies to Balance • Study Session Schedule • Feedback/Questions/Comments City of Glendale - Finance Department

  3. General Fund - Overview2008-09 Budget Adoption Recap Surplus/ ResourcesExpenditures (Shortfall) Initial Budget $164,569,000 $174,537,000 ($9,968,000) Revised Revenues 2,074,000 2,074,000 Department Reductions (5,905,000) 5,905,000 Other Vacancy Reductions (754,000) 754,000 Changes in Transfers 1,517,000 (650,000) 2,167,000 Citywide Reductions (432,000) 432,000 Unavoidable Expenses 1,316,000(1,316,000) Adopted Budget $168,160,000 $168,112,000 $ 48,000 City of Glendale - Finance Department

  4. General Fund – Overview2008-09 Actions to Adopt Budget • Elimination of 43 vacant & 2 filled positions • Elimination of various programs/services • SRO Middle Schools {3 sworn positions} • Portion of COPPS {4 sworn positions} • Downsized to One 3-person Engine in Fire {3 sworn positions} • Reduction in Recreation Program hours • Reduction in Library services • Various Maintenance and Operations reduced or eliminated City of Glendale - Finance Department

  5. General Fund - Update2008-09 Budget Status After 2008-09 Budget adoption, the economy begins to shift drastically… • Credit/Banking crisis hits • Auto sales drop up to 50% • Construction related spending slows down • Retail outlets close • Unemployment rises • General consumer spending slumps City of Glendale - Finance Department

  6. General Fund - Update2008-09 Budget Status Sales Tax – How did Glendale compare? • Glendale’s October thru December 2008 sales was 11.7% lower than the same quarter one year ago. Compared to… Burbank – ò 11.2% Cerritos – ò16.8% Pasadena – ò13.6% El Monte – ò32.1% Los Angeles – ò12.1% Long Beach – ò9.6% • Adjusted for aberrations, sales tax revenues was down… • 13.4% for all of LA County • 16.0% for all of San Bernardino County • 22.3% for all of Ventura County • 14.2% for all of Southern California City of Glendale - Finance Department

  7. General Fund – Update of 2008-09Revised Resource Projections • Sales Tax $(3,032,000) • Occupancy Tax (100,000) • Other Taxes (300,000) • Licenses & Permits (1,613,000) • Motor Vehicle in Lieu (600,000) • Charges for Services (1,250,000) • Intergovernmental Revenues (25,000) • Fines & Forfeitures (340,000) • Use of Money & Property (869,000) Reduction of Estimated Resources$(8,129,000) City of Glendale - Finance Department

  8. General Fund - Update2008-09Budget Status Surplus/ ResourcesExpenditures (Shortfall) Adopted Budget $168,160,000 $168,112,000 $ 48,000 Adjustments since Adoption 28,000 376,000 (348,000) Revised Resources (8,129,000) (8,129,000) Projected YE Shortfall Before Adjustments $160,059,000 $168,488,000 $(8,429,000) City of Glendale - Finance Department

  9. General Fund – Update of 2008-09 Mid-Year Adjustments • Resource Adjustments: • Use of accumulated Gas Tax to relieve GF contribution for street projects $ 1,500,000 • Expenditure Adjustments: • “Hard” hiring freeze – net savings 2,425,000 • Elimination of 23 vacant positions 1,814,000 • Suspend Transfer to CIP 1,300,000 • Transfer Project Mgmt costs to CIP 819,000 • M&O Reduction Efforts – estimate 655,000 Total Recommended Adjustments$8,513,000 $ 7,013,000 City of Glendale - Finance Department

  10. General Fund – Update of 2008-09M&O Expenditure Reduction Efforts • Various energy savings measures implemented • Comprehensive energy audits of all facilities • All personal appliances eliminated • Office lights turned off at facilities • Building Maintenance shifted to day schedules • Fleet Management consolidation • Centralized fleet management • Reduction in fleet size/Take-home vehicles • Reduction in fuel consumption • Restricted Travel & Training City of Glendale - Finance Department

  11. General Fund – Update2008-09 Budget Status Surplus / ResourcesExpenditures (Shortfall) Adopted Budget $168,160,000 $168,112,000 $ 48,000 Adjustments since Adoption 28,000 376,000 (348,000) Resource Reduction (8,129,000) (8,129,000) Projected YE Shortfall Before Adjustments $160,059,000 $168,488,000 $(8,429,000) Mid-Year Recorded Adj. 1,500,000 (3,933,000) 5,433,000 Projected YE Subtotals $161,559,000 $164,555,000 $(2,996,000) Administrative Actions (3,080,000) 3,080,000 Projected YE Budget $161,559,000 $161,475,000 $ 84,000 City of Glendale - Finance Department

  12. General Fund – 2009-10Budget Estimates Surplus / ResourcesExpenditures (Shortfall) Projected YE Subtotals $161,559,000 $164,555,000 $(2,996,000) Changes to Arrive At 2009-10 Initial Budget: Reduction in Resources (1,570,000) (1,570,000) Increase Transfer – CIP 1,120,000 1,120,000 Increase in Expenditures 4,155,000 (4,155,000) 2009-10 Initial Budget Est. $161,109,000 $168,710,000 $(7,601,000) City of Glendale - Finance Department

  13. General Fund – 2009-10Budget Estimates Changes in Resources: • Decrease – Sales Tax Revenues $ (733,000) • Decrease – Building & Planning Fees (198,000) • Closure of Passport Services (140,000) • Move Mutual Aid to Special Rev. Fund (200,000) • Other Miscellaneous Revenues (299,000) Reduction in Revenues $(1,570,000) • Increase in transfer from CIP 1,120,000 Net Reduction of Resources from 2008-09$ (450,000) City of Glendale - Finance Department

  14. General Fund – 2009-10Budget Estimates Changes in Expenditures: • COLA - Glendale Police Officers Association $2,000,000 • COLA - Glendale Firefighters Association 1,200,000 • COLA – Glendale Police Managers 162,000 • Net Increase in Transfers 663,000 • Net Increase in Other Expenditures 130,000 Increase in Expenditures from 2008-09$4,155,000 City of Glendale - Finance Department

  15. General Fund – 2009-10Strategies to Balance Surplus / ResourcesExpenditures (Shortfall) 2009-10 Initial Budget $161,109,000 $168,710,000 $(7,601,000) Known Changes: GFFA COLA elimination (1,200,000) 1,200,000 Benefit/Insurance Increase (est.) 500,000 (500,000) Increase Paramedic Trans. 1,300,000 (1,300,000) Cost Allocation 1,300,000 1,300,000 Revised Initial Budget $162,409,000 $169,310,000 $(6,901,000) City of Glendale - Finance Department

  16. General Fund – 2009-10Other Strategies to Balance Estimated Savings: • Eliminate/Reduce contracted COLAs up to $2.0M • Specific Program Reductions up to $3.6M • Continue Hard Hiring Freeze up to $4.5M • Change Service Models e.g. New EMS Model up to $700K • Privatization up to $500K • Graphics • Employee Health Services City of Glendale - Finance Department

  17. General Fund – 2009-10Other Strategies to Balance Estimated Savings: • Organizational Changes / Consolidations TBD • Fleet Consolidation • Graphics / Mail Services • Filming Coordination & Consolidation • Other Estimated Impacts: • One-time Capital Outlay Requests $160K • Unfunded Recurring Expenditure Requests $620K City of Glendale - Finance Department

  18. General Fund – 2009-10Budget Study Session Schedule • Structure – Department Discussions • Timing • 2 hours Tuesday am beginning May 12th • 4 hours Thursday am or pm beginning May 7th City of Glendale - Finance Department

  19. General Fund – 2009-10Budget Study Session Schedule • Tuesday mornings – 2 hours • May 12th – Finance, Human Resources, Mgmt Services, City Clerk, City Treasurer • May 19th – City Attorney, IS, Planning • May 26th – GWP & CD&H • Thursday mornings – 4 hours • May 7th - Police, Fire, & Development Services • May 14th – Library, Parks, Public Works • May 21st – CIP • May 28th - Recap City of Glendale - Finance Department

  20. FeedbackQuestionsComments City of Glendale - Finance Department

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