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ProofreadingMarks

ProofreadingMarks. #. from Technical Editing, 5 th ed., by Drs. Carolyn Rude and Angela Eaton, Ph.D. Copyediting vs. Proofreading. Copyediting involves issuing directions for how to develop and produce a document.

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ProofreadingMarks

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  1. ProofreadingMarks # from Technical Editing, 5th ed., by Drs. Carolyn Rude and Angela Eaton, Ph.D.

  2. Copyediting vs. Proofreading Copyediting involves issuing directions for how to develop and produce a document. Proofreading involves making sure the recommended edits were done correctly and the document is ready for publication. Think of proofreading as quality control.

  3. Placing marks on the page • Be neat • Make your marks easy to read • Use standard markings • Do not obscure correct type • Use a bright-color pencil • Remove stray marks • Be consistent So far, it’s the same as copyediting.

  4. The Differences • Proofreading marks always appear in both the margins and in the text. • Proofreading emendations go in the margin, not in the text itself. • Some proofreading spacing and typography marks are different.

  5. General rules for marginal marks • Create items from left to right. • Separate items with slashes. • If the markup is confusing, write out the corrected version in the margin. • Use one margin, not both.

  6. Proofreading Symbols WORDS, LETTERS, SPACING, and SPELLING

  7. Delete letter edditing editing

  8. Delete, close proof-reading proofreading

  9. Delete a word It’s in the the yard. It’s in the yard. • Place a vertical delete symbol in the margin.

  10. Insert character(s) teleone telephone ph

  11. Insert word That cool. That isn’t cool. isn’t

  12. Insert space goaway go away • Use both the vertical line in the text and the hash mark in the margin. # #

  13. Transpose trasnpose transpose • Use the squiggle and the circled “tr” in the margin. tr tr

  14. Close up cl ose close

  15. Replace letter Hallowein Halloween • Use the slash in the text and write the correct letter, but not the whole word, in the margin. e

  16. Spell out $ dollars • Circle the abbreviation or symbol that needs to be spelled out, and place a circled “sp” in the margin. • If the word to be spelled has variant spellings, also write the word in the margin. sp sp

  17. “Let it stand” precede precede • Use dots under the word and a circled “stet” in the margin. ………. a …….

  18. Proofreading Symbols PUNCTUATION

  19. To insert punctuation while proofreading, place the caret in the text and the punctuation mark in the margin. For replacements, only show the insertion.

  20. Period …click “No” The …click “No.” The

  21. , Comma tin, iron or boron tin, iron, or boron ,

  22. set ? Question mark Did I get it. Did I get it? set ?

  23. ; ; Semicolon Ben likes apples, however, he is allergic to them. Ben likes apples; however, he is allergic to them.

  24. : : Colon I love one thing in life editing. I love one thing in life: editing.

  25. - - Hyphen one half one-half

  26. En-dash 2000-01 2000–01

  27. Em-dash He said an ugly--harsh--word He said an ugly—harsh—word.

  28. Quotation marks …said, You are… …said, “You are… “ “

  29. Apostrophes Masters degree Master’s degree ‘ ‘

  30. Parentheses word soup (word soup)

  31. Brackets more word soup [more word soup]

  32. Proofreading Symbols Typography

  33. Lower case, whole word FEDERAL federal lc lc

  34. Title case FEDERAL Way, WA Federal Way, WA ulc ulc

  35. Capital letters ohio ibm Ohio IBM cap cap cap

  36. Small caps 6 a.m. 6 A.M. sc sc

  37. Change to italics I love Star Wars. I love Star Wars. ital ital

  38. Change to roman Who are you? Who are you? rom rom

  39. Change to boldface WRIT 3111 is simply awesome. WRIT 3111 is simply awesome. bf bf

  40. Change to lightface Why use bold here? Why use bold here? lf lf

  41. Mark instance of incorrect font This text is supposed to match. This text is supposed to match. wf wf

  42. Superscript A2 A2 2 X

  43. Subscript H20 H20 X 2

  44. Markup Symbols SPACING, POSITION

  45. Begin a new paragraph …other features inside. The editor… …other features inside. The editor…

  46. Run lines together …form your marks. It is not time to express… …form your marks. It is not time to express… run in run in

  47. Move text right to fill the line’s end …some text. The next line contains even more text. Some text. The next line contains even more text. • Use this symbol with right-justified text.

  48. Equalize space between words What a horrid mess. What a horrid mess. eq # eq #

  49. Move a word up Text of sort. Text of some sort. • Use this symbol for vertically aligning individual words on a horizontal line. some

  50. Move a word down More text. More random text. • Use this symbol for vertically aligning individual words on a horizontal line. random

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