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INTRODUCTORY MICROSOFT EXCEL Lesson 3 – Organizing the Worksheet

INTRODUCTORY MICROSOFT EXCEL Lesson 3 – Organizing the Worksheet. Objectives. Copy data to other cells. Move data to other cells. Insert and delete columns and rows. Freeze titles. Use print options when printing a worksheet. Check the spelling of words in a worksheet.

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INTRODUCTORY MICROSOFT EXCEL Lesson 3 – Organizing the Worksheet

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  1. INTRODUCTORY MICROSOFT EXCELLesson 3 – Organizing the Worksheet

  2. Objectives • Copy data to other cells. • Move data to other cells. • Insert and delete columns and rows. • Freeze titles. • Use print options when printing a worksheet. • Check the spelling of words in a worksheet.

  3. Terms Used in This Lesson • Filling • Freezing

  4. Copy Data to Other Cells • There are several ways to copy data in a worksheet: • Copy and paste • Drag-and-drop • Fill cells

  5. Move Data to Other Cells • You can move data two ways. • Cutting and pasting • Drag-and-drop

  6. Insert and Delete Columns and Rows • When you want to delete a row or column: • Place the highlight in the row or column you want to delete. • Choose Delete on the Edit menu. • When the Delete dialog box appears, choose Entire row to delete the row, or Entire column to delete the column.

  7. Freeze Titles • Freezing keeps row or column titles on the screen no matter where you scroll in the worksheet. • To freeze titles: • Place the highlight below the row you want to freeze or to the right of the column you want to freeze. • Select Freeze Panes on the Window menu. • All rows above the highlight and columns to the left of the highlight will be frozen.

  8. Use Print Options • Before you print a worksheet, you need to design the page you are going to print. • The Page Setup command on the File menu allows you to set: • page margins • page lengths • page widths • page numbers • The Print Preview button on the Standard toolbar will display the page as it is to be printed

  9. Check the Spelling of Words • The Excel dictionary tool checks the spelling of words on a worksheet. • To spell-check a worksheet: • Select the Spelling command on the Tools menu, or • Click the Spelling button on the Formatting toolbar.

  10. Summary • The data in a worksheet can be moved or copied to another location by using the Cut, Copy, Paste, and Fill commands on the Edit menu. • Inserting or deleting rows and columns can change the appearance of the worksheet. • You can keep the titles on the screen at all times by freezing them.

  11. Summary • The Page Setup command controls the page size and the margins that will be used when printing. • Check the spelling of words in a worksheet by using the Spelling command on the Tools menu.

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