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Google Series

Google Series. Part 1: gmail Part 2: maps Part 3: talk Part 4: earth Part 5: books Part 6: picasa Part 7: sites Part x: ?. gmail. Google Series Part 1 David J Young younda@gmail.com. Using gmail. Works in any browser User experience better in some browsers than others

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Google Series

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  1. Google Series • Part 1: gmail • Part 2: maps • Part 3: talk • Part 4: earth • Part 5: books • Part 6: picasa • Part 7: sites • Part x: ?

  2. gmail Google Series Part 1 David J Young younda@gmail.com

  3. Using gmail • Works in any browser • User experience better in some browsers than others • I use Google’s Chrome browser • FAST!! • Get the most screen real estate for content • REALLY FAST!!!! • Drag tabs in or out of window • REALLY, it’s FAST!! • Duplicate tabs

  4. Chrome Demo

  5. Google Apps vs GoogleApps • Google calls an “application” a “product” • gmail is a Google App • Not to be confused with GoogleApps • GoogleApps is a bundling of • gmail • calendar • sites • docs • AND it uses your DNS Domain (NOT @gmail.com)

  6. Google “apps” vs GoogleApps

  7. Why gmail? • Volume of email • Multiple mail accounts • Islands of mailboxes • Mobile phone integration • Searching • Spam • Let’s me exercise Inbox Zero concept • Delete (or archive) • Delegate • Respond • Defer • Do

  8. Email Aggregator • Send & Receive email for multiple email accounts • Automatically “pull” your mail to gmail • POP3 pull only • IMAP pull only with paid GoogleApps

  9. email contacts calendar tasks chat video chat sms buzz search engine quick links phone calls More than just mail

  10. Customize

  11. PROS Accessible anywhere Search capabilities Excellent SPAM filter Mobile device integration LOTS of space Labels Filters Stars Free CONS Privacy Mail is not under your control Must be connected 24 hour lockdowns Only one gmail acct at a time (except for GoogleApps) A comparison

  12. Philosophy • No folders • Mailbox is “flat” • New labs feature allows hierarchical labels • Messages are “tagged” • System • User • Messages are threaded

  13. Gmail basics • Conversation view • Labels instead of folders • Archive instead of delete • Chat & video chat

  14. Conversation View • Back and forth conversations are kept together • Reply(s) use same subject • To change Subject, you must Forward

  15. Labels • Labels are used instead of folders • Labels do everything a folder does… and more • Messages can have more than 1 label • You can simply “label” conversations or • “Move” conversations into a label • Labels can be colored so your mail stands out • Labels are ordered alphabetically in inbox

  16. Archive • Removes from your “inbox” • Keeps your inbox clean

  17. gmail Limitations • web client does not support • return receipt header • priority mail header • Will not display web page (HTML) correctly if it uses internal or external style sheets. Must use inline styles.

  18. Priority Inbox • Think “opposite of spam”

  19. Settings

  20. Filters • Define actions how gmail handles incoming messages • Star email from important people • Label certain email messages as they come in • Forward email from a specific user to another mailbox • Delete mail based on specified criteria • Think of filters as rules

  21. Chats • Automatic history • Built into gmail • GoogleTalk is not necessary

  22. from: to: subject: OR - “ “ ( ) filename: in:anywhere in:inbox in:trash in:spam is:starred is:unread is:read Searching • after: • before:yyyy/mm/dd • is:chat • deliveredto: • label: • has:attachment • list: • cc: • bcc:

  23. Your gmail address • younda@gmail.com • younda+alias@gmail.com • younda+hike@gmail.com

  24. Mail Clients • Any POP3 client • Any IMAP client • Outlook

  25. Send SMS • Send text message right from gmail

  26. Multiple logins • Where you’re logged in

  27. Keyboard Shortcuts • Shift ? – Show all shortcuts • # - Delete • e – Archive • j, k – next, previous message

  28. Biggest Mistake • Visually scanning your email • Slow • Can’t see conversation thread

  29. Vacation • Nice control of auto replies • Also auto-disables itself on specified end date

  30. Safe mode • http://mail.google.com/mail/?labs=0

  31. References • http://inboxzero.com/video/ • http://www.43folders.com/

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