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Appendix 2: EU Procurement Regulations Process Overview

Appendix 2: EU Procurement Regulations Process Overview. This slide shows the legal minimum timescales for the standard EU Procurement procedures. Timescales for relevant (Cabinet) approval reports are not included. Issue Invitation to Tender.

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Appendix 2: EU Procurement Regulations Process Overview

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  1. Appendix 2: EU Procurement Regulations Process Overview This slide shows the legal minimum timescales for the standard EU Procurement procedures. Timescales for relevant (Cabinet) approval reports are not included Issue Invitation to Tender Award contract allowing for 10 day Standstill Period Submit OJEU Award Notice within 48 days Prepare Specification and Terms & Conditions OJEU NOTICE*Normal (Electronic) Open Receipt of Tenders Evaluate Tenders against Award Criteria 52 Days OJEU NOTICE*PIN (Electronic) 36 Days Issue Pre-Qualification Questionnaires (PQQs) Submitted Expressions of Interest Shortlist against qualification criteria (minimum of 5 bidders) Restricted OJEU NOTICE*Normal (Electronic) 30 Days 40 Days OJEU NOTICE*PIN (Electronic) 30 Days 26 Days Competitive Dialogue Invite shortlist to participate in dialogue Conduct dialogue (in successive stages if necessary) Conclude dialogue and invite sufficient tenders to ensure competition Submitted Expressions of Interest Shortlist against qualification criteria (minimum of 3 bidders) OJEU NOTICE*Normal (Electronic) 30 Days Negotiated with OJEU* advert Receive outline bids and negotiate (in successive stages if necessary) then invite Best and Final Offers (BAFO) to identify best tender by applying the Award Criteria Issue ITN to shortlist OJEU NOTICE*Normal 30Days Negotiated Without OJEU* advert Can be used when an Open or Restricted procedure has been discontinued because of irregular or unacceptable tenders. All original bidders (that were not excluded) must be invited to participate. * OJEU = Notice in the Official Journal of the European Union)

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