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Reimbursement AFTER the meal

Presented By: Robin Collor rcollor@lsu.edu 225-578-4084. Reimbursement AFTER the meal. PM-13 university travel regulations Must be submitted 14 days prior to event Source of Funds for Special Meals Authorization /Approval AS499 (Receptions ONLY) AS516-B (B/L/D ONLY). Meals.

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Reimbursement AFTER the meal

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  1. Presented By: Robin Collor rcollor@lsu.edu 225-578-4084 Reimbursement AFTER the meal

  2. PM-13 university travel regulations • Must be submitted 14 days prior to event • Source of Funds for Special Meals • Authorization /Approval • AS499 (Receptions ONLY) • AS516-B (B/L/D ONLY) Meals

  3. Meals (sit-down or buffet) $15 – Breakfast $20 - Lunch $20 - Buffet reception-Dinner $35 – Dinner Refreshments (limited to beverages and snack per morning & afternoon session) Catered Event - $4.50 per person (Object Code 4350) Self-catered Event - $2 per person (Object Code 4350) Receptions (beverages & finger foods) $7 per person (Object Code 6580) Reimbursement Limits for “Special Meals” are as follows: Alcohol cannot be paid with “STATE” FUNDS Updated: 7/1/2009

  4. After the Meal Joey Martin DO NOT included ALCOHOL Susie Faculty

  5. Please print or type form. Must have ORIGINAL itemized bill and duplicate/customer copy of all receipts. Please secure (Glue Stick or Tape) ALL receipts to a white sheet of paper and PUT RECEIPTS IN DATE ORDER also make sure the tape is not covering information on the receipt. Put ALL alcohol expense on a separate bill/receipt if not you will not get reimbursed. WHY because we cannot claim alcohol on state funds so funds will be reimbursed at a later date. Fill out theAS516-B – Before event for approval (http://www.fas.lsu.edu/acctservices/travel/forms/as516.pdf). If you are entertaining guest please list ALL persons who attend each event and their affiliation with LSU. Turn in form at least 2 weeks prior to meal. Having a reception , buffet meals, or refreshments)fill out a AS499 (http://www.fas.lsu.edu/acctservices/travel/forms/as499.pdf) Reimbursement for B/L/D with an Interviewee/Speaker/Special Guest(To be submitted along with the Travel Expense Reimbursement Request Form)

  6. TAPE DOWN ALL FOUR SIDES Include your name, date, and guest & attendee name(s) Lunch 3/13/08 John Hopeful - Job Candidate or Guest Speaker * Susie Faculty- Professor English Department Jane Waterford- GTA English Department Roderick Book-Instructor English Department

  7. TAPE DOWN ALL FOUR SIDES Include your name, date, and guest & attendee name(s) DO NOT INCLUDE IN TOTAL WILL REIMBURSE SEPARATELY Alcohol Alcohol 3/18/08 John Hopeful - Job Candidate or Guest Speaker * Susie Faculty- Professor English Department Jane Waterford- GTA English Department Roderick Book-Instructor English Department

  8. Questions

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