Grappling With Changing Realities

1. Grappling With Changing Realities John Stratton, Lea Currie, Monica Claassen-Wilson, and Frances Devlin University of Kansas Charleston Conference November 6, 2009

2. Introduction

3. Introduction • A ‘continuum of change’: A conversation with library leaders about building collections • Our present state

4. Managing Resource Expenditures

5. Database Stewardship • Subject librarians assigned responsibility • Report annually to Head of Collections • Usage Statistics • Feedback from users • Possible alternative products • Recommendation

6. Spending Deadlines • Monograph orders • Percentages of subject funds to be spent • 20%, 40%, 60%, etc. • Regular intervals throughout fiscal year • Benefits • Spending and ordering more evenly distributed • Alleviated workload for acquisitions staff

7. Approval Plan Review • YBP Book Services • Major review conducted in 2008 • Trial group, primarily social sciences librarians • Meetings held with YBP representative • Detailed reports: • LC classification • Aspect • Content level • Category • Format • Reference type • Publisher • Average costs

8. Results Spending reduced by 25% • Turned off textbooks or conference proceedings older than two years • Receive more slips • Reduce the number of slips • Raised awareness of cost of books from certain publishers

9. Usage Statistics • Data comparing approval plan with subject librarian selections • Implications when analyzing the data • No browse statistics • Total circulations – faculty vs. undergraduates • Non circulating collections • Additional data would be useful

10. Collection Management Practices

11. Serials Review • Triennial serials review • Reducing duplication of print and electronic • Ongoing serials review

12. WorldCat Analysis (WCA) • Coordinating training and support • Creating a Wiki • WCA Users Group • Training opportunities • WCA Frustrations • Cannot compare serials collections • No discrimination between multiple editions

13. Engaging in Collection Building

14. E-Books • Success with previous e-book contracts • So many choices • E-Book study group activities • Interviews • Literature review • Trials of products • Final recommendations

15. Purchase on Demand • Modeling University of Vermont Libraries • Working with YBP • Records for expensive publishers will be loaded into online catalog • Cost below $200 • Purchase on Demand button in catalog record • Unmediated purchase • Rush ordered

16. Circulation Data

17. Digital Collections • Focus on internal collections • Process for soliciting projects • Projects in the works

18. New Publishing models

19. KU ScholarWorks • Digital repository based on Dspace • Provides access to scholarly material created at KU • General guidelines for publishing in KU ScholarWorks • Must be education or research oriented • Must be in digital form • Complete and ready for distribution • Author must have legal right to distribute

20. Open Access • KU Faculty Senate approve an Open Access Policy April 2009 • First publicly funded university to adopt such policy • Open access policies provide • Opportunity for faculty to offer broad access • Greater visibility to the authors’ work • A showcase of the breadth and depth of KU’s contribution to the academic record • Implementation and early adopters

21. Looking to the future

22. Looking to the Future • Diverse communities / Disciplinary differences • The role of libraries

23. Questions or Comments?

24. Contact Information John Stratton jstratton@ku.edu Lea Currie lcurrie@ku.edu Monica Claassen-Wilson monicacw@ku.edu Frances Devlin fadevlin@ku.edu University of Kansas, Lawrence, KS