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Permanent access to the records of science:

Permanent access to the records of science: The e -Depot at the Koninklijke Bibliotheek Current Status & Developments Erik Oltmans Manager e -Depot Koninklijke Bibliotheek, National Library of the Netherlands

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Permanent access to the records of science:

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  1. Permanent access to the records of science: The e-Depot at the Koninklijke Bibliotheek Current Status & Developments Erik Oltmans Manager e-Depot Koninklijke Bibliotheek, National Library of the Netherlands Medical Library Association, Seize the e-Journal, Washington DC, May 26th, 2004

  2. The e-DepotErik Oltmans Overview: • Mission of the KB e-Depot • The e-Depot, what is it? • How does it work? • Short history • Archiving strategies for permanent access • Access Policy • Plans for the future, concerted actions needed

  3. The e-DepotErik Oltmans Mission of the KB e-Depot : • Ensuring permanent availability of information and knowledge This yields: • Long-term preservation and accessibility of electronic publications • Safeguarding authenticity and integrity (once in the archive, never deleted or changed) • Development of ever changing preservation and accessibility toolbox

  4. The e-DepotErik Oltmans The e-Depot, what is it? • Electronic version traditional depository • Developed in collaboration with IBM • Technical heart: DIAS (OAIS-compliant) • Integrated with other library modules • Ingest of online journal articles, e-books, and CD-roms (installables) • Operational since March 17, 2003

  5. The e-DepotErik Oltmans

  6. Publisher I A A Catalogue Post office D I A S End User Storage Error Recovery Metadata (Identifier) Metadata Content Submission Information Package

  7. The e-DepotErik Oltmans A short history of the e-Depot : 1994 Decision to establishe-Depot 1995-2002 Experimental systems with AT&T/Bell Laboratories and IBM 1996 Experimental deposit agreements Elsevier & Kluwer 1998-2000 NEDLIB project; emulation experiment with Rand 1999 European tender for e-Depot based on OAIS-RM 2002e-Depot delivered by IBM; Archiving agreements with international publishers 2003 1 Million articles stored in e-Depot 2003-2004 Preservation Manager and UVC projects

  8. The e-DepotErik Oltmans Director-General Deputy Director-General Director of ICT & Facility Management Executive Secretary Controller Building & Facilities ICT Acquisitions and Processing Division Expert Services & Collections Division User Services Division R & D Division National Programmes Acquisitions Expert Services Front Office Innovative Projects Cataloguing & Metadata Information & Collections Stacks Management Collection Care Digital Preservation e-Depot

  9. The e-DepotErik Oltmans Current Archiving agreements: • General agreement with Dutch Publishers Association • Individual archiving agreements with (inter)national publishers: • Elsevier Science • Kluwer Academic • BioMed Central • Exploratory talks with several other international publishers

  10. The e-DepotErik Oltmans Conditions for archiving agreements: • Publishers deposit publications free of charge • Publishers allow: • On site access for registered users • Interlibrary loan supply in the Netherlands • Access for any licensee in case publishers cannot meet obligations (calamities, bankruptcy)

  11. Implicit question Explicit question USER Access Policy What do you want to acces? Open Archive NBNs Restricted CATALOGUE with URL On-site IP check Remote Trusted LDAP Identification Unknown “Please visit the KB in Den Haag” Where are you? Who are you?

  12. The e-DepotErik Oltmans Some numbers: • Expected holdings end of 2004: • 5 Terabytes • 2600 online journals • 4,000,000 articles • Loading capacity: • 40,000 - 60,000 articles per day • Storage capacity up to: • 500 Terabytes

  13. The e-DepotErik Oltmans Practical aim of the KB e-Depot : • To become a dedicated institution (one of the safe places) • To become a trusted archive, providing permanent access Why? • Natural extension of the national depository task • The KB intends to contribute to the development of a global solution for safeguarding electronic publications • Global solutions will help decreasing the costs (economies of scale)

  14. The e-DepotErik Oltmans Requirements for permanent archives: • Permanent commitment • Substantial resources (organizational and technical) • Sustained R&D efforts (ever changing toolbox) • Exploit economies of scale: • Limited number of candidates • Cooperative efforts are called for

  15. The e-DepotErik Oltmans Preservation Strategies used: • Hardware migration • Emulation of rendering tools • Combination of file format conversion & emulation: UVC • Preservation Manager providing file format control • Repeated actions, permanent R&D

  16. The e-DepotErik Oltmans Concerted efforts called for: • Development of global arrangements for permanent archiving andpermanent accessibility of digital publications • Sustained commitment to R&D of LTP-techniques • Exploring business models to recover costs of archiving

  17. The e-DepotErik Oltmans Plans for the future: • More publishers, more content • To become a certified Trusted Depository • Generic procedure for loading (configurable post office) • Integration with new LTP modules

  18. The e-Depot: Current Status and Developments Questions..? Koninklijke Bibliotheek, National Library of the Netherlands http://www.kb.nl/e-Depot erik.oltmans@kb.nl

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