Jag Life Tutorial

1. Jag Life Tutorial

2. Why JAG Life? Jag Life caters to the needs of student organizations: • Roster/member management • Event/calendar management • Promote and advertise events • Take attendance with card swipers • Shared space for organizations to house documents, files, etc. • Easy to use and phone friendly Student Life and Engagement requires organizations to: • Maintain documents and rosters in JAG Life • To gain event space approval through Event Management System (EMS), but maintain the event in Jag Life.

3. How to Access JAG Life • https://augusta.presence.io • Augusta University homepage > Current Students > JAG Life • www.augusta.edu/student-life > Get Involved > Student Organizations > JAG Life > JAG Life Access • Phone app: JAGLife

4. Logging into Jag Life In the upper right hand corner of Jag Life, click the “Login” button that is circled in red.

5. Logging into Jag Life Enter your Net ID with your password and then click blue “Sign In” button.

6. Logging in Jag Life – Success!

7. Search for Organizations Search for Organizations by clicking the “Organizations” button at the top of the screen.

8. Search for Organizations You can search for student organizations by categories such as: Academic, Greek Life, Religious, Sports Club, etc. Do this by clicking on the blue “Categories” button and then choosing the category you are interested in.

9. Search for Organizations You can also look up organizations by searching for those you are a member of. Do this by clicking the blue “Options” button by the search bar and choosing “Member of”. It will then list organizations that have you as a member on Jag Life.

10. Your Organizations This will show you all the organizations that you are a member of.

11. Search for Events Search for upcoming and past events by clicking on the “Events” button at the top of the screen.

12. Search for Events Like organizations, you can look up events by category. These are the same categories you look up organizations by. To do this, click on the blue “Category” button by the search bar and then choose the category you would like to search by.

13. Search for Events You can also search for events by student organizations that are hosting them. To do this, click on the “organizations” button and then choose the organization you wish to search by.

14. Search for Events Searching for events by tags can be the most fun! You can search for events with tags such as “Free Food”, “Music”, or “Community Service”. To do this, click to the blue “Tags” button next to the search bar.

15. Manage your Student Organization To manage your student organization, click on the “Admin” button on the top of the screen.

16. Manage your Student Organization After clicking “Admin”, hover over the “Manage” button on the left-hand side of the screen. You will then click the “Organization” button.

17. Manage your Student Organization Any organization that you have admin access to will populate here. Click on the organization you wish to manage.

18. Manage Your Student Organization Click the red circle button with a pencil inside it on the upper-right hand side of the screen.

19. Edit your Student Organization About: Write what your organization stands for. Category: Add categories so that interested students can join your organization Meeting Location/Time: If you have a regular meeting place & time, input it here. Contact Info: Input the president’s information here. Cover Image: Makes you stand out! Ideal size is 960x375 pixels. Waiver: If needed, add.

20. Adding Members To edit your roster, click on the “Roster” button on the top of the screen. From here you can add members by clicking on “add a new member” or “Add Members” buttons at the bottom of the screen.

21. Adding Members To add a new member, search for them by their last name or AU e-mailwithout the “@augusta.edu”. Once you find them, you can click “Add” and they will be added to your organization. If you want to add them and give them administrative access, you can click on the drop-down menu and click “Add & Edit”.

22. Editing Member Roles To edit a new member’s role, click the drop down menu from “Member Position”. When you have finished, click “Save” You can also delete a member by clicking the red “Deactivate” button.

23. Adding Members Alternatively, you can add members by click on the “Roster” button on the top of the screen. From here you can add members by clicking on the red plus button in the upper-right hand corner. Search for a new member by last name or by e-mail, then click “Add” by their name.

24. Adding Documents To add new documents, such as the Advisor Agreement Form, you will click “Documents” then the red + sign on the upper-right hand corner of the screen.

25. Adding Documents Title: Add the title of your document Description: Describe your document Visibility: Choose Public, Members Only, or Officers Only Upload your file, then click “Save”.

26. Adding Events There are two ways to create an event: 1. From the left screen, click “Manage” then click “Events”. 2. Go to your organization’s page and click “Create Event”

27. Create an Event • Fill out the “Create Event” Page with the: • Event name • Host organization • About the event • Time & location • Contact information • Social media link or other RSVP link

28. Create an Event, Continued Budget & Goals: Not required, but useful if using funding. This won’t be shown the public. Tags: This is where you put “Free Food”, “Music”, and other tags to encourage attendance. Options: You can hide this event from non-members if this is a meeting and not a campus-wide event. Click Save.

29. View the Event & Event PIN Attendees: This is where you will view the attendees and add new ones if needed.View on Portal: This gives you a nonmember view of the event. PIN: This is what you will input into the CheckPoint App to use Jag cards for attendance.

30. Using the Event PIN The Event PIN is a unique 4-digit number that is generated when an event is created. The PIN allows someone to use the CheckPoint app to check students in to an event without giving them access to anything else! The Event PIN can be found on the Event page after an event is created. It is also shown in the PIN column of the Events listing page.

31. Using Checkpoint for Event Attendance ← Either enter your e-mail OR → Enter the event PIN generated from Jag Life

32. Attendance CheckPoint App for Events • By inserting your card reader into the headphone jack, you can now swipe students’ ID cards. • After swiping, their name should show up on the list. → • Manual Entry: You can also add attendees manually if they don’t have their ID card. • Use their student ID number or their e-mail.

33. Attendance CheckPoint App for Events When you have added attendees via the CheckPoint app, they will populate on the event’s Jag Life page.

34. Get the Presence CheckPoint app: Apple Store

35. Get the Presence CheckPoint app:Google Play

36. Adding Attendees Through JAG Life Along with using the CheckPoint app, attendees can be directly entered into JAG Life during the event or afterwards. When viewing the event, make sure you’re in the “Attendees” tab and click on “Add Attendees”

37. Adding Attendees Through JAG Life To add attendees during an event, or to add attendees using a swiper or their @augusta.edu email address, select “Single Add”. Please note, this can only be done while the event is live. We highly recommend that if you are using a traditional paper sign-in you ask attendees for their Student ID.

38. Adding Attendees Through JAG Life To add attendees after the event or to add them in bulk, select “Bulk Add”. Only student ID numbers can be used here. If you did not have your attendees provide their student ID number at check-in, use the “People” function under “Manage” to search for people and their student ID number.

39. Using Analytics after an Event After an event, it can be useful to look at the analytics section of Jag Life. This can tell you about: Loyalty: If this student has come to an event of yours in the past or if they’re new Membership: Whether or not students are members of your organization Categories, Tags, and Top Locations: Self-explanatory, but after having a few events, you can see which categories or tags bring the most attendees

40. How to get help with Jag Life If you need in-depth help on how to do something or troubleshooting, click on the little chat button in the lower-right hand corner.

41. How to get help with Jag Life This will open up a chat screen with people from Presence. They are exceptionally helpful and really want you to understand how to use this system. If you have any questions, ask them first – they are the experts.

42. Questions? • CAROLYN ZOERB Coordinator of Greek Life and Student Organizations 706-731-7959 • Leslie Dodson Graduate Assistant for Student Organizations 706-737-1608 OFFICE OF STUDENT LIFE AND ENGAGEMENT studentorgs@augusta.edu