GLYNWATER EAST ASSOCIATION

1. GLYNWATER EAST ASSOCIATION Members Meeting June 8, 2011

2. Agenda • 7:00 p.m. Call meeting to order • Meeting Preliminaries • Proof of notice of meeting/proxy certification/quorum • Introductions - Board and Residents • Approve Minutes of June 9 2010 Annual Meeting • Reports • President’s Report (J.R.) • Treasurer’s Report (Jackie) • Management Report (Gary) • Open Forum – • Q&A regarding reports • Homeowners to bring up New Business to be discussed at the next meeting. • Business Meeting: • Emergency Procedure information • Election of 2 board members for 3 year term • 8:30 p.m. Adjournment

3. President’s Report • Nominees for BOD • Every year we elect one or more directors. As you hear our reports and ask questions, please be thinking about this as we will vote on two director spots later in this meeting • Annual Building/Maintenance Inspection • Roger Schwie, Gary Matson, and J.R. Toren did the annual walk-around • Issues that will be dealt with this year include: • Seal coating driveways • Maintenance of roof edges • Column bases • Mail boxes • Roof Inspection followed by roof repair as needed • Repair to Monument Lights • Landscaping • Spring cleanup is a couple of weeks behind, but we have scheduled discussions for pruning as we did last year, and will continue that program • Please send me an e-mail if you have any NEW pruning issues • Monument flowers planted – thank you • Tree Removal – dead elm removed. No plan to plant new trees this year. • Dead shrubs – several – proposal in process for removing and new plantings.

4. President’s Report (continued) • Decks • Scheduled for painting next year • Issues with deck railing on extended decks • Safety • How to fix • Adjacent park land • No further Association money will be spent on weed control, tree maintenance or replacement in the adjacent property. • Any continued activity beyond the Association’s property lines • At homeowners expense • Needs variance if it will interfere with : • lawn maintenance - mowing or watering. • Look of the parkland

5. President’s Report (continued) • Reserve Study • Informational meeting was held April 27, 2010 • Subcommittee of the board was created: • Subcommittee members: Roger Schwie, Jackie Underferth, Susan Freese, Larry Page, Gary Matson, J.R. Toren (chair) • Subcommittee Purpose • Prepare proposal for a board meeting no later than the August 10 board meeting. Purpose: to invite all Members to hear an update and to receive input from Members that the team can use to accommodate/modify the plan as appropriate. • Prepare final recommendation to full Board for decision on • The reserve/replacement Plan and Process including new reserve study to be done (2013?) • b.    The 2012 budget including the 2012 HOA fee (total) • c.    The projected portion of the 2013 HOA fee to be allocated to reserves

6. President’s Report (continued) • Reserve Study • Subcommittee process • Go through the reserve spread sheet and the underlying assumptions, item by item, with the purpose of • adjusting or correcting any assumptions and costs of replacements • confirmation as a necessary repair or replacement • Make initial adjustments to timing • When • Spread over what years • Prepare revised spreadsheet with projections based upon 1.a. & b. as a first cut at determining what costs and HOA fees would need to be to handle repair and replacement of all common and limited common elements, with the purpose of using this as our baseline for discussions about whether to include all limited common elements in the plan. • Prepare proposal for a board meeting no later than the August 10 board meeting. • Subcommittee work to date • Completed 1.a and b. • Scheduled next meeting

7. Future 2011 Board Meetings • All meetings at Prior Lake City Hall (Little Prior Room) at 7:00 pm • June 29, 2011 (Proposed) • August 10, 2011 • October 12, 2011 • November 9, 2011 (Budget approval)