Dhow Information System

1. Dhow Information System AL-Sayer Group – Automotives Company Done by Aisha AL-Omani Hessa AL-Subaiee Kuwait University – College of Business Administration – Dep. Of Management Information System

2. Outline • AL-Sayer Automotive Overview • Software • Auto Management • CASE Tools • Vehicle Management System • System Thinking Concept • SDLC Approach • DFD Diagram Kuwait University – College of Business Administration – Dep. Of Management Information System

3. AL-Sayer Automotive Overview • Al-Sayer company automotive • DHOW information system Co. w.l.l. • This information system is a bilingual(English\Arabic) system that provides a unique solution for the supply chain management used in companies; and specific solution for an automotive dealership Kuwait University – College of Business Administration – Dep. Of Management Information System

4. Software • Dhow Information system • Subsystems in the Dhow information system: 1. Vehicle Management system (VMS) 2. Inventory System (IMS) 3. Service Management System (SMS) 4. Lease & Rental Management system (RMS) 5. Asset Management system (AMS) 6. Consumer Finance System (CFS) 7. Financial Management System (FMS) Kuwait University – College of Business Administration – Dep. Of Management Information System

5. Software • CASE Tools • Using database – SQL Server • Programming tool – PowerBuilder • Userinvolvement Kuwait University – College of Business Administration – Dep. Of Management Information System

6. Auto Management Auto-Management is a fully-integrated solution that contains all areas of Auto-Dealership. Key Features of Auto-Management: • Cutting-edge tools used for designing the systems. • Fully bilingual (English/Arabic) interface • Ease-of-Use with Windows interface Major benefits of Auto-Management • System designed with Middle-East in mind and caters to specific needs of the market. • A complete integrated solution for all areas of Auto dealership management. • Short implementation period • Cost effective. Kuwait University – College of Business Administration – Dep. Of Management Information System

7. Vehicle Management System • Application Area of the (VMS) - Sales and Marketing - for the users - Information Technology -for the Dhow system Kuwait University – College of Business Administration – Dep. Of Management Information System

8. System Thinking Concept 1) The purpose: • Advanced customized solution for automotive dealers. 2) Component: • VMS Purchasing • VMS – Used Car Evaluation • VMS Quotations • VMS Reservations • VMS Sales Orders • VMS Vehicle Delivery • VMS Price Lists Kuwait University – College of Business Administration – Dep. Of Management Information System

9. Component VMS Purchasing • Orders can be sent to supplier electronically • suppliers invoices can be loaded electronically • also Data can also be downloaded from suppliers secure web-sites Kuwait University – College of Business Administration – Dep. Of Management Information System

10. Component VMS – Used Car Evaluation • The used-car evaluation module supports multiple evaluations for trade-ins or purchasing. Keeps track of evaluations versus actual contracts. Kuwait University – College of Business Administration – Dep. Of Management Information System

11. Component VMS Quotations • It Creates quotes for your customers. • Print quotations in English or Arabic. • defines optional accessories, discounts. Kuwait University – College of Business Administration – Dep. Of Management Information System

12. Component VMS Reservations • View current reservations on vehicles, and Convert reservations to Sales orders View status of In-Transit reservations. Kuwait University – College of Business Administration – Dep. Of Management Information System

13. Component VMS Sales Orders • Create sales orders using the Showroom module, or convert reservations to SO. Kuwait University – College of Business Administration – Dep. Of Management Information System

14. Component VMS Vehicle Delivery • Delivery of module integrated with Sales. • ensure all options are loaded on the vehicle before delivering to the customer. Kuwait University – College of Business Administration – Dep. Of Management Information System

15. Component VMS Price Lists Define multiple price lists for each variation based on sale types Kuwait University – College of Business Administration – Dep. Of Management Information System

16. System Thinking Concept 3) Interrelated Component • The relation between subsystems exist. There is a tightly integrated and share on data base to make it easier to share data and information between systems. 4) Interface Kuwait University – College of Business Administration – Dep. Of Management Information System

17. System Thinking Concept 5) Environment Vehicle companies EX, Mohamed Naser Al-Sayer & Sons  TOYOTA 6) Boundary The computer screen and shows the data and the information or reports. 7) Constraints • Only AlDhow company users are allowed to use this VMS • Unauthorized users cant access or change data because of security aspects used in VMS. • Sensitive data such as costs can be hidden for those users who don’t need to see it. Kuwait University – College of Business Administration – Dep. Of Management Information System

18. System Thinking Concept 8) Input • The workers basically enter a new data like Orders from users for IS depending on their requirements and standards 9) Output • generates customer follow-up reports • Cars details • Cars save in Inventory Kuwait University – College of Business Administration – Dep. Of Management Information System

19. SDLC Approach • Planning • describe their project scope and alternatives and feasibility • estimating resources and creating resource plan • developing a preliminary schedule and budget • developing a communication plan. • determining project standards and procedures • identifying and assessing possible risk • developing a statement of work • setting a baseline project plan. Kuwait University – College of Business Administration – Dep. Of Management Information System

20. SDLC Approach • Analysis • try to individually interview people informed about the operation • issues of the current system and future system needs • interview groups of people with diverse needs • Studying business documents to discover reported issues, policies, and directions Kuwait University – College of Business Administration – Dep. Of Management Information System

21. SDLC Approach • Design: • There are steps that the VMS will follow to design the logical data model • Develop a logical data model for each known user interface • Combine normalization data requirements from all users interfaces into one consolidated logical database model • Translate the conceptual data model for the application, developed without explicit consideration of specific user interfaces, into normalized data requirements Kuwait University – College of Business Administration – Dep. Of Management Information System

22. SDLC Approach • As for the physical model design, VMS will have to decide about: • Choosing the storage format for each attribute from the logical database model • Grouping attributes from the logical database model into physical records • Arranging related records in secondary memory so that individual's records and groups of records can be stored, retrieved, and updated rapidly. • Selecting media and structures for storing data to make access more efficient. Kuwait University – College of Business Administration – Dep. Of Management Information System

23. SDLC Approach • Implementations: • VMS in this stage of the SDLC • will be coding, testing, installing, documentation, training, and supporting. • The purpose of these steps is to convert the physical system specifications into working and reliable software and hardware, • Analysts are responsible for ensuring that all of these various activities are properly planned and executed Kuwait University – College of Business Administration – Dep. Of Management Information System

24. SDLC Approach • Maintenances • It is here where VMS's SDLC becomes a cycle, with the last activity leading back to the first. VMS will consider four main activities within maintenance: • Obtaining maintenance requests • Transforming requests into changes • Designing changes • Implementing changes Kuwait University – College of Business Administration – Dep. Of Management Information System

25. 1.0 2 Cars sold file Inventory file Customer Warehouse Update inventory file Update good sold file Produce management report Vehicle Management System Orders Fulfil Orders Receipt Cars sold Inventory Sold 2.0 3.0 Format cars data Format data D1 D2 4.0 Daily inventory amount Daily cars Sold amount VMS Manager DFD Diagram Kuwait University – College of Business Administration – Dep. Of Management Information System

26. Summary • In conclusion, we discussed about the overview about Al-Sayer company for automotives. In addition, the DHOW system that the company provides the software that supports the auto-management use to ease the way that Al-Sayer company processes it’s transactions. • We stated all the systems inside the DHOW Information system, but we specified about the Vehicle Management System (VMS). • We included the VMS with an SDLC and Level-0 DFD diagram and applied it as a system thinking concept. Kuwait University – College of Business Administration – Dep. Of Management Information System

27. Thanks For Paying Attention… Kuwait University – College of Business Administration – Dep. Of Management Information System