CEP

1. CEP Community EligibilityProvision

2. Discussions • Record Keeping • Fee waivers • Sharing With • Other Programs • Title One • 5 Minute Review • Meal Counting • Meal Claiming • Verification • Q&A

3. ConsideringtheCommunity Eligibility Provision LEAs and Schools May Opt In or Out Each Year, by June 30th • CEP 4 year Reimbursement Provision for Eligible High Poverty LEAs and Schools. • First Year Data May Continue or be Updated. Free Claiming %: • District • School • Group of Schools

4. CEPRequirements No cost Breakfast - No cost Lunch Identified Student Percent – 40% or greater Four Consecutive Years in Approved Schools Cover Additional Cost with Non-Federal Funds Maintain Tally of Breakfast & Lunch No Meal Applications in CEP Schools

5. Claiming Based On Identified Students • SNAP • TANF • Extended Eligibles (Students “attached” to DCs) • Matched to Official Lists • Homeless --- Runaways • Migrant --- Income Eligible Headstart • Foster w/o App. --- Pre-K Evenstart • Approved by Local Officials

6. How does the CEP work? • Current School Year Data as of April 1 • Number of IdentifiedStudent Eligiblesused to Calculate the Identified Student Percentage

7. Identified Student Percentage = Number of Identified Students Eligibles for School A Number of Total Enrollment for School A Must be ≥ 40 %

8. Participation Worksheets CEO PARTICIPATION DISTRICT/SPONSOR SITES The District-wide sheet should be used only for the SFAs choosing to do CEO for all of the schools in the district. SFA selecting District-wide CEO will use one set of claiming percentages for all of their sites. SFAs should use the individual schools sheet or the group sheet if not all schools in the SFA are participating in CEO. revised 5/22/2013

9. CEO PARTICIPATION GROUP SITES When participating by group(s) there must be at least two school sites per group and there is no maximum number of schools that can be a group. However, each site can only be in one group. Each group will have a claiming percentage that will be used for all sites in that group. You may add more groups.If you have some individual sites and some groups, both the Individual School Sites form and the Group Sites form will need to be completed and submitted to Georgia Department of Education (GaDOE). revised 5/22/2013

10. CEO PARTICIPATION INDIVIDUAL SCHOOL SITES When participating by individual site, each site selected to participate in CEO will have its own claiming percentages. There is also the option of having some schools claimed as individual sites as well as having some schools claimed as a group in order to increase their claiming percentages. If you have both individual sites and groups, both the Individual School Sites form and the Group Sites form will need to be completed and submitted to Georgia Department of Education (GaDOE).

11. Claiming Percentages • The Identified Student Percentagex 1.6 = PercentageReimbursed at Free Rate • The Remaining Meals Reimbursed at Paid Rate

12. Example End of the month 10,000 Reimbursable Lunches = 8,000 at Free Rate 2,000 at Paid Rate • 50% X 1.6 = 80% Free Reimbursement Rate • 20% Paid Reimbursement Rate School has 100 Students with Access to NSLP/SBP Enrolled April 1. • 50 are determined to be Identified Students • School A has an Identified Student Percentage of 50%

13. Eligibles, Edits, 112/118 • Highest Eligibles = Highest Enrollment x Free Claiming Percentage • Edit Check • Daily Edit Check = Daily Enrollment X Attendance Factor (95.5 or local) • Daily Total Claimed = or < daily attendance . • DE112, DE118 • Record Meal Counts Daily • Complete the 112 and 118 Monthly • Apply Claiming % for Free &Paid to Total Meals Served for Month

14. How to Count Meals Count Number of Meals Served Daily; Not Necessary by Category You may use a Tally Sheet or Your Approved Meal Counting System Clickers may Be Used or Use Your Approved Meal Counting System Meals Must be Counted at Point of Service Count Reimbursable Meals Only

15. For CEP Schools: Consolidate Daily Meal Counts to Monthly Totals by School for Breakfast & Lunch. • District with Both CEP and non-CEP Schools: • Claim CEP Schools Using claiming % • Claim Other School Meals by Student Eligibility Status • How to Submit Claims

16. Maintain Documentation • meal count/tally sheets • monthly meal count worksheets

17. Claim Example

18. Still Considering CEP? • High Poverty Area Schools Benefit from CEP • Recommend an identified student eligible of ≥ 55% • Many Factors to Consider

19. Budgetary Concerns • Current Year Revenues • Full Paid Student Revenues • Breakfast and Lunch • Reduced Paid Student Revenues • Breakfast and Lunch • Federal Reimbursement • Breakfast and Lunch • Participation by Schools • Breakfast and Lunch • A la carte Sales

20. Budgetary Concerns with CEP • Future Revenues • Lack of Student Revenues • Federal Reimbursement • Breakfast and Lunch • Participation by Schools • Breakfast and Lunch • A la carte Sales

21. How to determine the difference…Feasibility Worksheet

25. Advantages of CEP No Paper Applications- No Web Applications Saves Money on Printing Cost, Labor Cost,Returned Check Fees No Charged Meals, No Charge Letters, No Alternative Meals Faster Service – Simplifies Meal Counting & Claiming No Overt Identification Increased Breakfast, Lunch Participation Improves Nutrition to At Risk Students. Potential for Attendance Rate and Test Score Improvement

26. Consider • CEP Eliminates the Free Reduced Meal Application for School Nutrition • Available is a Household Income Form for Other Purposes, which may be used, but NOT be processed by SNP.

27. Consider? • Title One’s distributions of funding for Local Schools • CEP Identified Students data is from April of the Year Prior to Implementation • Title One needs October data of the Year Prior to Implementation of CEP

28. September 12 -13 Comparisons • Small Systems • Medium Systems

29. September 12-13 Comparisons • Large Systems

31. Disadvantages of CEP Potential Financial Issues < 100% Reimbursement at the Free Rate Not Collecting Meal Applications – to Determine Individual Student Economic Status School Must Identify Other Procedures to Determine Economic Status of Individual Students

32. Direct Certification Under CEP Conducting Direct Certification after the first year? Possibly IF… Not Necessary When …

33. Conducting DC After First Year? CEPSchools May Check Direct Certification: Could Increase %of Meals Claimed FREE Next Year

34. Possibly • Recommended for Schools Below 62.5% Identified Students • 62.5% ISE = 100% at FREE Rate

35. Not Necessary When….. Schools at 62.5% of ISE: Not Check DC lists until end of the 4 –year cycle

36. Identified Students What paperwork to Keep? Direct Certification Match Results Lists Documents to Support Claiming Percentages List of Identified Students: and Documents to Support the List Documents to Determine Extended DC Students Signed Lists: Homeless Migrant Runaway Foster Headstart List of Total Enrolled Students with Access to NSLP & SBP as of April 1.

37. Forms to support the number of meals served Required Paperwork Other Records: • Production Records • Health Scores • Local Wellness Policy • HACCP

38. Provision 2 • CEP Does Not Replace Provision 2 • Systems May Have Provision 2 and CEP • Compare Base Year Claiming % to CEP

39. Special Provision 2 and CEP Special Provision 2 • Begun in 1990’s • Base Year Meal Applications are Collected • Meal Applications not processed after base year • Meals served at no cost to students • No Household Income Information Collected CEP • Begun in 2013 • No Base Year • No Applications, Based on Student Eligibles • Meals served at no cost to students • No Household Income Information Collected

40. Special Provision 2 and CEP Special Provision 2 • All students declared Economically Disadvantaged • Meal Eligibility based on School Not Student • Federal Reimbursement collected for Free, Reduced, and Paid • Base Year Data Used 4 years. May Roll Over to New Cycle CEP • Students declared Economically Disadvantaged • Meal Eligibility is based on School Not Student • Federal Reimbursement is collected for Free,and Paid • First Year Data May Be Used for 4 years. Cannot Roll Over to New Cycle

41. Special Provision 2 and CEP Special Provision 2 • Claiming Percentages Cannot be Changed Without a New Base Year • Free and Reduced Students Numbers Submitted for FTE Report is derived from a Formula Using Base Year Data CEP • Possibility of Changing Claiming Percentages within 4 year cycle, • If Advantageous to System. • Free Students Numbers Submitted for FTE Report is derived from a Formula Using Current or First Year Data

42. Fee Waivers for High School Students • Parents: • The ACT (American College Testing) and The College Board (SAT, PSAT) offer fee waivers to reduce the cost of the ACT, SAT, and PSAT exams for students from families who qualify under the criteria listed below. Qualifying students should speak with their counselor about fee waivers for these examinations. • The College Board also offers a reduced fee exam for students taking the Advanced Placement (AP) exams each May. The criteria for the reduced exam fee are the same as the criteria for fee waivers (listed below). Qualifying students who plan to take AP exams should speak with their counselor and the AP Testing Coordinator for their school to ensure they are listed on the schools’ records as qualifying for the exam at a reduced fee. • To be eligible, you must meet at least one of the requirements below: • Annual family income falls within the Income Eligibility Guidelines set by the USDA Food and Nutrition Service. • Enrollment in a federal, state, or local program that aids students from low-income families (e.g. Federal TRIO programs such as Upward Bound). • Family receives public assistance. • Lives in federally subsidized public housing, a foster home or is homeless. • A ward of the state or an orphan. • Check all that apply • ______ My household receives TANF or SNAP or other public assistance. • _______My household’s monthly total income is $__________. Indicate the number of people who live in your • household___________ • _______ My family lives in federally subsidized public housing. • _______ My family is homeless. • _______ My child is a Foster child. • _______My child is a ward of the State of Georgia. • _______ Another child in my household receives free or reduced meals. • Parent /Guardian Signature: _________________________Date______________

43. Data Needed for Title One • October Free Eligibles for CEP Schools • October Data is Year Prior to Implementing CEP • A CEP Program Implemented FY15 Uses October 2014 Data • Data can be Gathered October of the Preceding Year of Implementation or Through a Conversion Method Using FTE Information

44. Sample of Data Conversion for Title I

45. Guidancefor Title One Title I - Only this signed form that includes ISE (identifiedstudent eligibles) numbers for each CEP site This information may be generated electronically or calculated from the October FTE information on the form provided by the SA Signature and title ____________________ Date_______________

46. DataCollection Data Collection: • SNP Cannot Distribute Applications in CEP Schools • Free/ Reduced Applications May Not be Used to Collect Data on CEPDistricts or Schools

47. After School Snack • CEP schools qualify for At Risk Snack • Attachment V is still required • Rules still apply

48. Verification Process • Systems- All Schools Under CEP Use the Identified Student Numbers • Systems with Both CEP and Non CEP Schools use the Identified Student Numbers for CEP Schools; Other Schools Complete Verification

49. Summary For CEP: Schools or District Must have 40% Students Eligible for Free Meals Without an Application CEP Schools Must Provide Meals at No Cost ALL Students

50. Summary The School Meals Program no Longer will be Requesting School Meal Forms to be Completed by Parents The School Meals Director must work with Administrators and School Board to Determine the Pros and Cons of Participating in CEP