Use the collaborative content features

1. Use the collaborative content features You want all new hires to participate actively in the new hire orientation program. For this, you will use tools that help you and the new hires share and brainstorm ideas. Live Meeting provides you with collaborative tools that you can manage in real time, allowing you to engage the audience and gather or distribute information and feedback. They include the Whiteboard, the Poll Page, and the Text Page. Live Meeting 2007: Presenter's companion

2. Use the Whiteboard To ensure that the orientation program addresses the needs of the new hires, you want to capture their expectations from the training. You display a Whiteboard and ask each new hire to enter their name and their expectations from the program. By engaging your audience with the Whiteboard and annotation tools, you can ensure their active participation in the program. Live Meeting 2007: Presenter's companion

3. Use the Whiteboard A Whiteboard is a collaborative feature that allows attendees to share ideas, brainstorm, and add annotations. By using the annotation tools, you can draw freehand, add shapes or text, change the color of text and images, and highlight and arrange information in a logical manner. Inserting a Whiteboard is easy. As a presenter, in the Content pane, click Share, and then click Whiteboard. Live Meeting 2007: Presenter's companion

4. Use annotation tools You ask each attendee to use the annotation tools at the bottom of the Live Meeting interface to enter their name, location, and expectations on the Whiteboard. Annotation tools help you brainstorm, or to call out a specific portion of the screen. You can use these annotation tools to highlight or add notes on presentation content, including Microsoft Office PowerPoint presentations, snapshot images, Whiteboards, and imported documents. Live Meeting 2007: Presenter's companion

5. Use annotation tools After the attendees have entered their expectations, you can use the Select tool to select and drag the names on the Whiteboard to place them in alphabetical order. You can also point to specific areas of Whiteboard or highlight them. Live Meeting 2007: Presenter's companion

6. Use annotation tools Live Meeting provides the following annotation tools: • Select Annotations: This tool is used to select an annotation. You need to select an annotation to move, delete, or modify it. • Pointer: This tool is used to draw the attendees’ attention to a specific area on the displayed slide. It works like a laser pointer. To point to a specific portion of the presentation area, click and drag the pointer across the presentation area. • Draw Text: This tool is used to enter text. From the drop-down menu, you can select options to change font and text size. • Draw Freehand: This tool is used to draw shapes freehand. • Color Picker: This tool is used to change the color of the text and drawing annotations. Live Meeting 2007: Presenter's companion

7. Use annotation tools Live Meeting provides the following annotation tools: • Highlighter: This tool is used to add a highlight to a specific area of the displayed slide. • Stamping Tools: This tool is used to insert a stamp on the displayed slide. There are three different stamps available: the Arrow Stamp, the Check Stamp, and the X Stamp. • Clear Annotations: This tool is used to delete all the annotations from the displayed slide. Live Meeting 2007: Presenter's companion

8. Use the Poll Page An easy way to keep attendees engaged is by using polling slides. Polls provide the opportunity to conduct a basic needs assessment, encourage attendee participation, or solicit feedback from the audience during the Live Meeting. Live Meeting 2007: Presenter's companion

9. Use the Poll Page To conduct a poll, do the following. • In the Content pane, click Share, and then click Poll Page. • In the Create Poll dialog box, type the question that you want to ask the attendees. • Type labels for each choice and click OK. The poll is displayed to all the attendees. Live Meeting 2007: Presenter's companion

10. Use the Poll Page To conduct a poll, do the following. • To answer the poll, attendees select responses from the choices displayed on the screen. They can click the corresponding colored box or the option button. • To have attendees view the results of the poll, click the Show Poll Results icon at the bottom of the interface. Live Meeting 2007: Presenter's companion

11. Use the Poll Page To conduct a poll, do the following. • If you don’t want to share the results of the poll with the attendees, click Hide Poll Results. • To modify the poll question or choices, click Edit Poll. In the Edit Poll dialog box, you can modify the poll question or choices. Live Meeting 2007: Presenter's companion

12. Use the Poll Page To conduct a poll, do the following. • After gathering responses, you can close the poll, which prevents attendees from voting and changing their answers. Click Close Polls. To open the poll again, click Open Polls. • To delete poll results, click Clear Polls, and then click OK in the Confirm Clear Poll Results box. Live Meeting 2007: Presenter's companion

13. Use the Text Page A Text Page is a blank, editable page on which the attendees can collaborate and type text content. A Text Page allows the attendees to copy text from any source, such as Microsoft Office Word or HTML pages, and paste it on the Text Page. The collaborative capabilities of a Text Page enable multiple attendees to enter text at the same time. Live Meeting 2007: Presenter's companion

14. Use the Text Page To create a text page, do the following. • In the Content pane, click Share, and then click Text Page. • When the Text Page opens, type or paste the content. Live Meeting 2007: Presenter's companion

15. Use the Web Page Using the Web Page feature of Live Meeting, you can share the URL of any Web site with the attendees. The Web Page feature puts a Web site in your Live Meeting and allows all of the attendees to navigate the Web site independently and privately. Each attendee is provided with an independent connection to the URL of the Web page, which allows the attendee to navigate the site freely. Live Meeting 2007: Presenter's companion

16. Use the Web Page Do the following to share a Web page. In the Content pane, click Share, and then click Web Page. In the New Web Page dialog box, type the URL of the Web page that you want to share with the attendees, and then click Verify Web Page. Live Meeting 2007: Presenter's companion

17. Use the Web Page Do the following to share a Web page. If the preview displays the Web page that you want and the Web page passes the verification process, click Create Web Page. Live Meeting 2007: Presenter's companion

18. Use the Screen Snapshot During the training, you may want to quickly share and annotate specific content on your computer with the attendees. You can use the Screen Snapshot feature to take a snapshot of your desktop, highlighting key information. Live Meeting 2007: Presenter's companion

19. Use the Screen Snapshot Do the following to share a snapshot of a portion of our desktop. • In the Content pane, click Share, and then click Screen Snapshot. This displays the Snapshot Frame window. • Position the upper-left corner of the frame over the area of the desktop that you want to capture. Live Meeting 2007: Presenter's companion

20. Use the Screen Snapshot Do the following to share a snapshot of a portion of our desktop. • To capture the screenshot, click the camera icon in the upper-left corner of the frame. • The snapshot is captured and loaded into the Live Meeting interface. Live Meeting 2007: Presenter's companion